Manager, Faculty Affairs (A)

University of Miami; Miami, Northern (FL, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

University of Miami in Miami, FL seeks a Manager, Faculty Affairs to advise faculty at UHealth/Miller School of Medicine and oversee Faculty Affairs policies and the Faculty Manual, supporting faculty lifecycle processes. You will manage onboarding, track lifecycle transactions, ensure compliance with employment laws, and coordinate HR information in ERP, developing tools to improve efficiency and results.

Join a collaborative team and contribute to faculty success and institutional priorities

Qualifications

• Bachelor’s degree required across related field.
• An ability to communicate effectively in writing and speech.
• Experience with faculty life-cycle processes is preferred.

Responsibilities

• Act as advisory consultant to faculty at UHealth/Miller School of Medicine.
• Manage Faculty Affairs policies and the Faculty Manual provisions.
• Track faculty lifecycle transactions including compensation actions.
• Coordinate onboarding and orientation for new faculty.
• Ensure compliance with policies, employment laws, and guidelines.
• Maintain HR information in ERP and document management systems.
• Develop onboarding tools, tracking systems and workflows for recruitment and onboarding.
• Plan faculty development programs and coordinate events.
• Communicate with Chairs, staff, and HR to meet client needs.

Skills

Communication skills

Interpersonal skills

Attention to detail

Problem solving

Discretion with confidential info

Independent/collaborative work

Microsoft Office proficiency

Knowledge of faculty affairs processes

Electronic document management

Institutional workflow platforms

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

The Manager, Faculty Affairs acts in an advisory capacity, serving as a consultant to faculty at UHealth/Miller School of Medicine. This role manages Faculty Affairs policies and procedures and provisions in the Faculty Manual. This job works closely with faculty members, Department Chairs, and staff to establish, maintain, and improve and effective support the faculty life-cycle processes.* Manages and tracks faculty lifecycle transactions, including compensation-related actions, retirements, separations, and other faculty personnel transactions in accordance with University policies, Faculty Manual provisions, and applicable regulations.* Manages research and educator faculty onboarding and orientation activities for newly appointed faculty, including collaboration with Human Resources, department administrators, and institutional stakeholders to facilitate a timely and successful transition to the University.* Ensures requested faculty personnel actions are compliant with the Faculty Manual, University policies and procedures, and applicable employment laws and guidelines; provides appropriate guidance to leadership staff.* Provides support throughout the job offer process and onboarding of new faculty hires, ensuring timely coordination of required documentation, communications, and administrative activities.* Organizes, submits, and ensures the maintenance of HR information into the enterprise resource planning system. Maintains open lines of communication with Human Resources and ensures transactions are processed timely and accurately.* Develops, maintains, and monitors onboarding tools, tracking systems, and operational workflows to support faculty recruitment, appointment processing, onboarding, and continuous process improvement initiatives.* Serves as a resource for department administrative units regarding timing of employment, requirements, and resources needed for new faculty.* Manages the Honorific Awards Committee.* Plans, coordinates, and administers faculty development programs, workshops, seminars, recognition events, and professional development initiatives designed to support faculty success, engagement, advancement, and institutional priorities.* Provides operational support for electronic document management and records systems, including maintenance of faculty records, document workflow monitoring, and backup support for OnBase-related processes and functions.* Ensures timely delivery of Faculty Affairs services. Counsels and advises faculty and staff on internal faculty practices, procedures, and overall organizational policies.* Manages general inquiries about faculty benefits, conditions of employment, and other policies or programs.* Establishes and maintains open lines of communication, both verbal and written, with client groups to effectively represent department services and provide Faculty Affairs services that meet client needs and facilitate change.* Completes special projects or assignments as required under the supervision of the Director, which may include participation on committees, calendar and meeting scheduling, and coordination of special events.* Develops working relationships with University business units and administrators to facilitate faculty affairs operations.* Conducts routine meetings with respective business units to assist clients in meeting or exceeding their objectives. Recommends new approaches to support continuous improvement.***This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.*** **Education:**Bachelor’s degree in related field **Experience:**Three (3) years experience in similar role **Knowledge, Skills and Abilities:**• Ability to communicate effectively in both oral and written form.• Ability to maintain effective interpersonal relationships.• Skill in completing assignments accurately and with attention to detail.• Ability to recognize, analyze, and solve a variety of problems.• Ability to process and handle confidential information with discretion.• Ability to work independently and/or in a collaborative environment.• Proficiency in computer software, including Microsoft Office.• Working knowledge of faculty affairs processes, academic administrative systems, electronic document management, and institutional workflow platforms preferred.