Manager, Faculty Affairs (A)

University of Miami; United States; On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

University of Miami seeks a Manager, Faculty Affairs to advise faculty at UHealth/Miller School of Medicine and to manage Faculty Affairs policies and lifecycle processes. This role collaborates with faculty, Department Chairs, and staff to ensure compliant onboarding, appointments, and documentation across HR systems.

You will oversee onboarding tools, maintain faculty records in ERP, and support continuous process improvements while coordinating with Human Resources and institutional

Qualifications

• Bachelor’s degree in related field
• Three (3) years experience in similar role
• Strong communication and organizational skills

Responsibilities

• Advise faculty and staff on internal practices and policies.
• Manage faculty lifecycle transactions including compensation-related actions and separations.
• Coordinate onboarding and orientation for new faculty with HR and departments.
• Maintain HR information in ERP and document management systems.
• Develop tools and workflows to support recruitment, appointment processing, and onboarding.

Skills

Communication

Interpersonal skills

Attention to detail

Problem solving

Confidential information handling

Independent work

Microsoft Office

HR processes knowledge

Education

Bachelor’s degree

Tools

OnBase

ERP systems

HRIS

Job description

The Manager, Faculty Affairs acts in an advisory capacity, serving as a consultant to faculty at UHealth/Miller School of Medicine. This role manages Faculty Affairs policies and procedures and provisions in the Faculty Manual. This job works closely with faculty members, Department Chairs, and staff to establish, maintain, and improve and effective support the faculty life-cycle processes. Manages and tracks faculty lifecycle transactions, including compensation-related actions, retirements, separations, and other faculty personnel transactions in accordance with University policies, Faculty Manual provisions, and applicable regulations. Manages research and educator faculty onboarding and orientation activities for newly appointed faculty, including collaboration with Human Resources, department administrators, and institutional stakeholders to facilitate a timely and successful transition to the University. Ensures requested faculty personnel actions are compliant with the Faculty Manual, University policies and procedures, and applicable employment laws and guidelines; provides appropriate guidance to leadership staff. Provides support throughout the job offer process and onboarding of new faculty hires, ensuring timely coordination of required documentation, communications, and administrative activities. Organizes, submits, and ensures the maintenance of HR information into the enterprise resource planning system. Maintains open lines of communication with Human Resources and ensures transactions are processed timely and accurately. Develops, maintains, and monitors onboarding tools, tracking systems, and operational workflows to support faculty recruitment, appointment processing, onboarding, and continuous process improvement initiatives. Serves as a resource for department administrative units regarding timing of employment, requirements, and resources needed for new faculty. Manages the Honorific Awards Committee. Plans, coordinates, and administers faculty development programs, workshops, seminars, recognition events, and professional development initiatives designed to support faculty success, engagement, advancement, and institutional priorities. Provides operational support for electronic document management and records systems, including maintenance of faculty records, document workflow monitoring, and backup support for OnBase-related processes and functions. Ensures timely delivery of Faculty Affairs services. Counsels and advises faculty and staff on internal faculty practices, procedures, and overall organizational policies. Manages general inquiries about faculty benefits, conditions of employment, and other policies or programs. Establishes and maintains open lines of communication, both verbal and written, with client groups to effectively represent department services and provide Faculty Affairs services that meet client needs and facilitate change. Completes special projects or assignments as required under the supervision of the Director, which may include participation on committees, calendar and meeting scheduling, and coordination of special events. Develops working relationships with University business units and administrators to facilitate faculty affairs operations. Conducts routine meetings with respective business units to assist clients in meeting or exceeding their objectives. Recommends new approaches to support continuous improvement. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Skill in completing assignments accurately and with attention to detail.
• Ability to recognize, analyze, and solve a variety of problems.
• Ability to process and handle confidential information with discretion.
• Ability to work independently and/or in a collaborative environment.
• Proficiency in computer software, including Microsoft Office.
• Working knowledge of faculty affairs processes, academic administrative systems, electronic document management, and institutional workflow platforms preferred.

Education: Bachelor’s degree in related field Experience: Three (3) years experience in similar role.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.