Manager, Faculty Affairs (A)

umiami; Miami (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

University of Miami Health System is seeking a Manager, Faculty Affairs to advise and support faculty life-cycle processes. This role collaborates with faculty, department chairs, and staff to ensure timely and compliant onboarding, transactions, and records maintenance.

The position emphasizes policy adherence, problem-solving, and effective communication, with responsibilities across onboarding, HR systems, and faculty development initiatives.

Qualifications

• Bachelor's degree in a related field.
• Three years of experience in a similar role.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain confidential information with discretion.

Responsibilities

• Manage and track faculty lifecycle transactions in line with policies.
• Oversee onboarding and orientation for new faculty with HR and departments.
• Ensure actions comply with the Faculty Manual and employment laws; advise leadership.
• Support job offers and onboarding, coordinating documentation and communications.
• Maintain HR data in the ERP system and coordinate with HR for timely processing.
• Develop onboarding tools and workflows to support recruitment, appointments, and onboarding.
• Coordinate awards and faculty development programs to support success and priorities.
• Conduct routine meetings with business units to improve processes.

Skills

Communication

Interpersonal

Attention to detail

Problem solving

Discretion

Independent / Teamwork

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Manager, Faculty Affairs acts in an advisory capacity, serving as a consultant to faculty at UHealth/Miller School of Medicine. This role manages Faculty Affairs policies and procedures and provisions in the Faculty Manual. This job works closely with faculty members, Department Chairs, and staff to establish, maintain, and improve and effective support the faculty life-cycle processes.

• Manages and tracks faculty lifecycle transactions, including compensation-related actions, retirements, separations, and other faculty personnel transactions in accordance with University policies, Faculty Manual provisions, and applicable regulations.
• Manages research and educator faculty onboarding and orientation activities for newly appointed faculty, including collaboration with Human Resources, department administrators, and institutional stakeholders to facilitate a timely and successful transition to the University.
• Ensures requested faculty personnel actions are compliant with the Faculty Manual, University policies and procedures, and applicable employment laws and guidelines; provides appropriate guidance to leadership staff.
• Provides support throughout the job offer process and onboarding of new faculty hires, ensuring timely coordination of required documentation, communications, and administrative activities.
• Organizes, submits, and ensures the maintenance of HR information into the enterprise resource planning system. Maintains open lines of communication with Human Resources and ensures transactions are processed timely and accurately.
• Develops, maintains, and monitors onboarding tools, tracking systems, and operational workflows to support faculty recruitment, appointment processing, onboarding, and continuous process improvement initiatives.
• Serves as a resource for department administrative units regarding timing of employment, requirements, and resources needed for new faculty.
• Manages the Honorific Awards Committee.
• Plans, coordinates, and administers faculty development programs, workshops, seminars, recognition events, and professional development initiatives designed to support faculty success, engagement, advancement, and institutional priorities.
• Provides operational support for electronic document management and records systems, including maintenance of faculty records, document workflow monitoring, and backup support for OnBase-related processes and functions.
• Ensures timely delivery of Faculty Affairs services. Counsels and advises faculty and staff on internal faculty practices, procedures, and overall organizational policies.
• Manages general inquiries about faculty benefits, conditions of employment, and other policies or programs.
• Establishes and maintains open lines of communication, both verbal and written, with client groups to effectively represent department services and provide Faculty Affairs services that meet client needs and facilitate change.
• Completes special projects or assignments as required under the supervision of the Director, which may include participation on committees, calendar and meeting scheduling, and coordination of special events.
• Develops working relationships with University business units and administrators to facilitate faculty affairs operations.
• Conducts routine meetings with respective business units to assist clients in meeting or exceeding their objectives. Recommends new approaches to support continuous improvement.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Education

Bachelor's degree in related field

Experience

Three (3) years experience in similar role

Knowledge, Skills and Abilities

• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Skill in completing assignments accurately and with attention to detail.
• Ability to recognize, analyze, and solve a variety of problems.
• Ability to process and handle confidential information with discretion.
• Ability to work independently and/or in a collaborative environment.
• Proficiency in computer software, including Microsoft Office.
• Working knowledge of faculty affairs processes, academic administrative systems, electronic document management, and institutional workflow platforms preferred.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status

Full time

Employee Type

Staff