Manager, Facilities and Equipment Services

Rutgers University; New Brunswick (NJ); On-site; USD 117,000 - 178,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Paid vacation/leave

Retirement benefits

Job summary

Rutgers, The State University of New Jersey, is seeking a Manager, Facilities and Equipment Services for the Office of the Dean at the Robert Wood Johnson Medical School. The role provides campus administrative and operational management of facilities to ensure compliance with university policies and procedures.

Under the Director of Operations, you will plan, organize, and direct day-to-day maintenance and use of space, manage the Equipment Services program, and coordinate with departments

Qualifications

• Bachelor's Degree in a technical discipline or related field; plus at least six (6) years of progressively responsible technical and administrative experience.
• Two (2) years of supervisory/management experience required.
• Technical experience in a scientific, healthcare, research, or academic environment including medical or research instrumentation.
• Management experience with purchasing systems, inventory control and equipment maintenance administration.

Responsibilities

• Plans, budgets and schedules all facility-related construction, renovation, modification, preventive maintenance and operations.
• Develops long-range plans, capital budget requests, and space allocation recommendations for campus units/buildings.
• Coordinates support services for office/lab relocations and renovations (Physical Plant, Environmental Services, IT, etc.).
• Inspects construction/renovation progress to ensure compliance with specifications.
• Acts as liaison with health services and fire inspector to ensure safety and compliance.

Skills

Leadership

Team coordination

Budget planning

Vendor management

Communication

Education

Bachelor's Degree in technical discipline

Job description

Position Details

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Manager, Facilities and Equipment Services for the Office of the Dean at the Robert Wood Johnson Medical School.

Under the direction of the Director of Operations and Administration, provides campus administrative and operational management of facilities to ensure compliance with University policies and procedures. Plans, organizes, manages and directs day-to-day operations and functions related to maintenance and use of space owned and leased by Robert Wood Johnson Medical School. Manages the school-wide Equipment Services Program, providing instrument repair, contract management and facilities services to the clinical and basic science departments and the teaching laboratories on all campuses of RWJMS.

Among the key duties of this position are the following:

• Serves in the role of facility advisor to the Director. Plans, budgets and schedules all facility-related construction, renovation, modification, preventive maintenance and operations and revises them as needed. Manages budgets and maintains records of fiscal expenditures. Directs the preparation of short-term and long-term operations and maintenance plans based on the Strategic Plans of the school and university.
• Develops long range plans, conceptual designs and capital budget requests for all facility-related projects. Analyzes facilities operational requirements (including mechanical, architectural and support systems) and makes short-term and long-term recommendations regarding space allocation, layout, communications services and assignment for all campus units/buildings. Coordinates activities of all support services departments related to office/lab relocations and renovations including, but not limited to, Physical Plant, Environmental Services, IT (data and telephone), University Facilities and Capital Planning and locksmith. Inspects construction, renovation and installation progress to ensure compliance with established specifications.
• Inspects and evaluates use of on-campus and off-campus facilities. Conducts audits to support facility and campus site planning. Serves at the principle liaison with Rutgers Employee Health Services (REHS) and the university Fire Inspector to ensure that all medical school buildings, both on and off campus, provide a safe education and work environment for students, faculty and staff.
• Manages the operation of the Robert Wood Johnson Medical School Machine and Instrument Repair Shops. Manages the financial accounts assigned in support of shop and equipment expenditures. Initiates all purchase requests, staffing requisitions and vendor payments. Prepares annual budget for Equipment Services program and submits monthly activity reports.
• Develops and implements programs and systems for the maintenance and operation of shared laboratory equipment. Responsibilities include recommendations for new and replacement equipment and the administration of repair orders, service contracts and maintenance records. Assists the Purchasing Department and represents RWJMS in negotiations with vendors for supplies, equipment and services related to the operations and functions of the Shared Equipment Services program.

Salary Details

• Minimum Salary: 116601.000
• Mid Range Salary: 147501.000
• Maximum Salary: 178400.000
• Offer Information: The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Standard Hours

37.50

Position Status

Full Time

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description

MPSC - Legacy UMD

Payroll Designation

PeopleSoft

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

• Bachelor's Degree in a technical discipline or related field, plus at least six (6) years of progressively responsible technical and administrative experience.
• Two (2) years of supervisory and/or management experience required.
• Technical experience should include responsibility in a scientific, healthcare, research, or academic environment including medical or research instrumentation.
• Management experience should include working with purchasing systems, inventory control and equipment maintenance administration.
• Equivalent education, experience and/or training may be substituted for the degree requirement.

• Outstanding human relations and leadership skills and the ability to function in a team environment are required.

• Familiarity with machine or model shop equipment is preferred.
• Knowledge of how to accomplish superior performance in a unionized environment is preferred.

• Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Must be able to lift or exert force up to ten (10) pounds.
• Work Environment: Office environment. Moderate noise.

Posting Details

• Posting Number: 26ST1065
• Regional Campus: Rutgers Biomedical and Health Sciences (RBHS)
• Home Location Campus: Downtown New Brunswick
• City: New Brunswick
• State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement