Program Support Specialist (Clerkship for Clinical Education Activities)

Rutgers University; New Brunswick (NJ); On-site; USD 62,000 - 87,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation, holidays, and leave

Competitive retirement benefits

Educational benefits for employees and

Life insurance

Employee discount programs

Job summary

Rutgers University seeks a Program Support Specialist for the Office of Education at the Robert Wood Johnson Medical School in New Brunswick, NJ. Under the supervision of the Assistant Dean for Education, the role assists with the development, implementation and monitoring of educational programs within the department.

The Program Support Specialist provides administrative and program support to Clerkship/Electives/Sub-internship and Boot Camp Directors and supports departmental clinical

Qualifications

• Bachelor's degree in Business Administration, Social Science or a related field required.
• Two years of progressively responsible administrative experience required.
• Knowledge of excellent interpersonal and communication skills required.
• Proficiency in Microsoft Excel/Access required.
• Familiarity with Academic Management Platform and Clinical Activity Tracking System helpful.

Responsibilities

• Provides administrative support to departmental Clerkship, Electives, Sub-internship and Boot Camp Directors and/or the Chief of Education Division as it pertains to all undergraduate clinical medical education activities.
• Liaison to students, faculty, residents, community faculty, affiliated sites and school administration for any issues or questions relating to the Clerkship, Electives, Sub-internships Boot Camp.
• Maintains and update web‑based course platform AMP syllabus and related course material.
• Serves as first support contact for students with issues/problems relating to CATS and AMP.
• Prepares all student activity schedules for each clinical rotation, including weekly floor assignments, scrub sessions (if required), computer training, tutorial sessions, simulation sessions, and exam reviews. (150‑190 students/year).

Skills

Interpersonal communication

Microsoft Excel

Microsoft Access

Technology initiative coordination

Academic Management Platform

Clinical Activity Tracking System

Education

Bachelor's Degree in Business Administration, Social Science or related field

Tools

Audience Response System

Job description

Position Details

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the Office of Education at the Robert Wood Johnson Medical School. Under the supervision of the Assistant Dean for Education and the direction of the discipline specific Clerkship Director, assists with the development, implementation and monitoring of educational programs within the department. Provides administrative and program support to the Clerkship/Elective/Sub-internship and Boot Camp Directors. Reports to Assistant Dean for Education. The Program Support Specialist for Clinical Education Activities will support to all departmental clinical activities: clerkships, electives, sub-internships, bootcamps departmental activities for physical diagnosis in PCM 2 New Brunswick Site, summative clinical skills assessment and departmental-specific activities in Introduction to the Clerkship Experience.

• Provides administrative support to departmental Clerkship, Electives, Sub-internship and Boot Camp Directors and/or the Chief of Education Division as it pertains to all undergraduate clinical medical education activities.
• Liaison to students, faculty, residents, community faculty, affiliated sites and school administration for any issues or questions relating to the Clerkship, Electives, Sub-internships Boot Camp.
• Maintains and update web‑based course platform AMP syllabus and related course material.
• Serves as first support contact for students with issues/problems relating to CATS and AMP.
• Prepares all student activity schedules for each clinical rotation, including weekly floor assignments, scrub sessions (if required), computer training, tutorial sessions, simulation sessions, and exam reviews. (150‑190 students/year).

• FLSA: Exempt
• Grade: 22S
• Minimum Salary: 61512.000
• Mid Range Salary: 73603.000
• Maximum Salary: 87239.000
• Offer Information: The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
• Benefits:
  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs
• Position Status: Full Time
• Standard Hours: 37.50
• Daily Work Shift: Day
• Union Description: HPAE 5094
• Payroll Designation: PeopleSoft
• Position Pension Eligibility: ABP

Qualifications

• Minimum Education and Experience
  • Bachelor's Degree in Business Administration, Social Science or a related field plus two (2) years of progressively more responsible administrative experience required.
  • Equivalent experience, education and/or training may be substituted for the education requirements.
• Required Knowledge, Skills, and Abilities
  • Knowledge of excellent interpersonal and communication skills required.
  • Proficiency in Microsoft Excel/Access required.
  • Ability to coordinate new technology initiatives such as the Audience Response System.
  • Facility with the Academic Management Platform and Clinical Activity Tracking System.
  • Ability to embrace changes and new ideas, identify potential weaknesses of the new educational intervention and assure that the educational objectives are met.
  • Must be able to manage multiple projects simultaneously and start new rotation tasks while finishing previous rotation duties.
• Preferred Qualifications
  • Familiarity with clinical medicine/ terminology preferred.
• Physical Demands and Work Environment
  • Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25lbs.
  • Work Environment: Office and Clinic settings. Moderate noise.

Posting Details

• Posting Number: 26ST0731
• Regional Campus: Rutgers Biomedical and Health Sciences (RBHS)
• Home Location Campus: Downtown New Brunswick
• City: New Brunswick
• State: NJ

Pre‑employment Screenings

All offers of employment are contingent upon successful completion of all pre‑employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement