MANAGER, FACILITIES

OAA Orthopaedic Specialists; Allentown (Lehigh County); On-site; USD 50,000 - 70,000; Part time

Job summary

A leading medical practice is seeking a part-time Manager of Facilities to oversee the daily operations of facility services across multiple locations. The ideal candidate will have prior facility management experience and strong leadership skills, ensuring compliance with safety standards and effective communication with all stakeholders.

Qualifications

• 3-5 years of prior facility management experience.
• Excellent understanding of facility management procedures.
• Experience supervising staff.

Responsibilities

• Oversees daily operations of facility services for all office locations.
• Coordinates maintenance of office space and supervises courier staff.
• Manages service contracts and compliance with safety policies.

Skills

Decision-making

Team leadership

Communication

Organizational skills

Problem-solving

Multitasking

Job description

Join to apply for the MANAGER, FACILITIES role at OAA Orthopaedic Specialists

Employee Type: Part-Time – 30-35 hours per week

Oversees the daily operations of facility services for all OAA office locations. Ensures that OAA Offices are maintained at a high level of cleanliness and all safety standards are upheld. Supervises and coordinates courier staff schedules. Completes miscellaneous projects as assigned.

Essential Functions

1. Responsible for the efficient, timely, and accurate completion of facility maintenance functions. Coordinates the maintenance of office space in all locations.
2. Assists Leadership Team in developing short- and long-term goals and strategies. Provides suggestions and recommendations.
3. Responsible for effective communication, coordination, and working relationships with external clients, customers, contractors, and officials.
4. Initiates and negotiates bids with contractors.
5. Responsible for the positive and prompt response to maintenance requests through the Facilities Ticketing system.
6. Performs regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement, or upgrade.
7. Coordinates building inspections and compliance and oversees inspection and testing of projects, identifying and resolving issues quickly and effectively.
8. Coordinates and communicates office fire marshal inspections with Property Management Group.
9. Collaborates with Director of Clinical Operations in preparing Emergency Preparedness programs.
10. Collaborates with Safety Officer, communicates concerns, provides recommendations, and monitors resolution to ensure compliance with safety policies and regulations.
11. Responsible for negotiating service contracts – HVAC, Extinguishers, Cleaning Maintenance, Casting and X-Ray Equipment, Snow Removal, etc.
12. Regulates workflow to ensure maximum efficiency. Monitors utilization of equipment, facilities, and personnel.
13. Works closely with other departments to maintain schedules and implement operational changes.
14. Manages and schedules part-time Courier staff, trains, advises, and conducts performance appraisals.
15. Maintains effective communication and working relationships with all Co-workers and management.
16. Other duties as assigned.

Supervisory Responsibilities

Supervises Couriers, assigns work schedules, participates in hiring, and oversees performance management.

Qualifications

• 3-5 years of prior facility management experience.
• Excellent understanding of facility management procedures.
• Knowledge of budgeting, service contracts, and leasing agreements.
• Experience supervising staff.
• Decision-making and team leadership skills.
• Strong communication, organizational, and problem-solving skills.
• Ability to multitask and excellent listening skills.
• Effective communication and relationship-building abilities.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Part-time
• Job function: Management and Manufacturing
• Industry: Medical Practices