Manager Executive Office - Administration

CHRISTUS Health; Tyler (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

CHRISTUS Health is seeking an Executive Assistant to the Executive Vice President/Chief Operating Officer. This full-time role supports day-to-day operations of the Executive Office, supervises the Executive Assistants, and serves as a liaison to the senior management team.

Responsibilities include calendar management, meeting preparation, and drafting correspondence for the EVP, with an 8AM–5PM Monday–Friday schedule.

Qualifications

• High school diploma required.
• Associate Degree preferred.

Responsibilities

• Supervises the Executive Office daily.
• Assists the President and EVP/CMO as needed.
• Manages the EVP's calendar and related administrative tasks.
• Plans, coordinates and prioritizes the EVP's schedule.
• Drafts required correspondence for the EVP.

Skills

Executive support

Calendar management

Stakeholder liaison

Leadership development

Education

High school diploma

Associate degree

Job description

Description

Summary: Provides executive support to the Executive Vice President/COO in a one-on-one working relationship. Assists the President, President/Chief Medical Officer as needed. Responsible for the day-to-day operations of the Executive Office. Supervises the Executive Assistants. Serves as a liaison to the senior management team. Coordinates and oversees special projects for the Executive Office.

Responsibilities

• Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders.
• Supervises and manages the Executive Office daily.
• Assists the President/President/Chief Medical Officer as needed.
• Manages the Executive Vice President's calendar and handles a wide variety of administrative tasks.
• Plans, coordinates, and prioritizes the Executive Vice President's schedule.
• Provides a gatekeeper and a gateway.
• Researches, prioritizes, and follows up on incoming issues and concerns.
• Determines appropriate course of action.
• Provides a bridge for smooth communication between the EVP and internal departments, demonstrating leadership.
• Works closely with EVP to keep him/her well informed of upcoming commitments and responsibilities.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects.
• Responsible for drafting required correspondence for the EVP.
• Coordinates schedules and prepares for meetings.
• Prioritizes conflicting needs and follows through to meet deadlines for the EVP.
• Work with SVP HR on the evaluation process.
• Responsible for the planning of the board leadership meetings.
• Coordinates scheduling of internal System meetings.
• Other related duties as assigned.

Education/Skills

Job Requirements:

• High school diploma required
• Associate Degree preferred

Experience

• 5 years of practical experience preferred
• 2 years of leadership/management experience preferred

Licenses, Registrations, or Certifications

• Not required

In accordance with the CHRISTUS Health License, Certification and Registration Verification Policy, all Associates are required to obtain the required certifications for their respective positions within the designated time frame.

Work Schedule

8AM - 5PM Monday-Friday

Work Type

Full Time