Manager, Events & Celebrations

One&Only Resorts; Big Sky (MT); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical insurance

Dental, Vision & Life

401(k) matching

25 days PTO

Housing subsidies

Ski pass or fitness pass

Complimentary meals on shift

Employee discounts

Travel discounts

Job summary

One&Only Moonlight Basin, based in Bozeman, Montana, seeks a Manager of Events & Celebrations to sell, plan, and execute luxury weddings, multi-day gatherings, milestone celebrations, and private meals.

You will lead client meetings, draft BEOs, manage budgets, and coordinate with F&B, Culinary, Wellness, Rooms, and Recreation to deliver seamless experiences.

This role requires 5+ years in high-end event planning, a hospitality degree, and a proven track record of flawless service.

Qualifications

• Bachelor’s degree in Hospitality Management, Event Planning, or related field.
• Minimum 5 years of experience in high-end event planning.
• Proven success in managing large-scale social events with high-touch service expectations.
• Experience preparing and managing BEOs, group resumes, and internal planning documents.
• Knowledge of hotel systems (Opera, Salesforce, Delphi, Micros) or comparable platforms.
• Proficient in event diagramming software and Microsoft Office.

Responsibilities

• Builds and maintains relationships with event planners, travel advisors, and DMCs.
• Proactively identifies and develops leads for weddings and milestone events.
• Develops customized proposals meeting client expectations while upholding brand standards.
• Oversees group contracts, room blocks, pricing, and concessions.
• Drafts BEOs, group resumes, and event summaries with operations teams.
• Provides on-site event management to ensure flawless delivery.
• Partners with Food & Beverage, Culinary, Wellness, Rooms, and Recreation to execute details.
• Closes out accounts and reconciles third-party vendors after events.
• Represents the One&Only brand with professionalism and service-first mindset.

Skills

High-end event planning

Sales & business development

Client relationship management

Budgeting & reconciliation

Flexible scheduling

Education

Bachelor’s Degree in Hospitality Management or Event Planning

Tools

Opera

Salesforce

Delphi

Micros

Social Tables

Job description

( 21273 )

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.

Job Summary

The Manager, Events & Celebrations is responsible for selling, planning, and executing exceptional social events, including luxury weddings, multi-day destination gatherings, milestone celebrations, and private meals. This individual must bring each client’s vision to life in a way that is distinctly One&Only. This role combines luxury event management with operational oversight and revenue responsibility. Additionally, it requires close collaboration with internal departments to deliver seamless execution and flawless service throughout the event lifecycle.

This position is based in Bozeman, Montana.

Key Duties & Responsibilities

Sales & Business Development

• Builds and maintains relationships with event planners, travel advisors, and destination management companies (DMCs)
• Proactively identifies, develops, and converts leads for weddings, milestone events, and social celebrations
• Develops customized proposals that meet client expectations while maintaining brand standards
• Oversees group contracts, room block allocations, pricing, and concessions
• Maintains accurate and updated records of sales activities, lead progressions, and client communications through platforms such as Salesforce, Opera, or similar
• Utilizes event sourcing tools such as Cvent to respond to Requests for Proposals (RFPs) and market resort offerings
• Facilitates a seamless transition from sales to planning by collaborating closely with internal stakeholders to ensure each event is thoroughly prepared for successful execution

Event Planning & Execution

• Acts as the primary contact for clients from the signing of contracts through to the completion of events
• Leads planning meetings with clients and third-party vendors
• Drafts detailed Banquet Event Orders (BEOs), group resumes, and event summaries in collaboration with resort operations
• Manages logistics, including but not limited to room blocks, guest itineraries, and VIP experiences by working with relevant departments
• Provides on-site event management to ensure flawless delivery and exceptional service
• Partners with Food & Beverage, Culinary, Wellness, Rooms, and Recreation teams to execute all event details
• Oversees that all post-event follow-up processes are fulfilled, such as closing out accounts and reconciling third-party vendors

Brand Alignment

• Represents the One&Only brand with professionalism, confidence, and a service-first approach
• Delivers elevated, personalized guest experiences that embody the luxury, authenticity, and adventurous spirit of Big Sky
• Customizes each event’s touchpoints to reflect a sense of place and personalized connection for every guest

Other

• Performs additional duties as assigned by the Director, Sales & Marketing or other members of the Management team

Skills, Experience, & Educational Requirements

• A Bachelor’s Degree in Hospitality Management, Event Planning, or a related field
• A minimum of 5 years of experience in high-end event planning, preferably within luxury hospitality
• Proven success in managing large-scale social events with high-touch service expectations
• Extensive experience preparing and managing Banquet Event Orders (BEOs), group resumes, and internal planning documents
• Strong understanding of budgeting, billing, and post-event reconciliation processes
• Knowledge of hotel systems, including Opera (PMS), Salesforce, Delphi, Micros, or comparable platforms
• Proficient in event diagramming software, such as Social Tables
• Proficient in computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Must be able to work a flexible schedule based on event demands, including nights, weekends, and holidays

Benefits

• Medical Insurance: 80% Employer-Covered ( Full-Time, Year-Round Only )
• Dental, Vision, and Life Insurance: 100% Employer-Covered ( Full-Time, Year-Round Only )
• 401(k) Program Participation: 4% Employer Match ( Full-Time, Year-Round Only )
• 25 Days of Paid Time Off ( Full-Time, Year-Round Only )
• Subsidized Colleague Housing
• Winter Season Pass Program: Ski Pass or Fitness Pass ( Subject to Availability )
• Complimentary Transportation
• Complimentary Meals on Shift
• On-Property Discounts Across Food & Beverage, Wellness, and Retail
• Travel Discounts Across Kerzner Properties Worldwide

Physical Requirements

• Standing, walking, stooping, kneeling, and bending in an operational environmentfor extended periods
• Frequent bending, twisting, stooping, reaching, and pulling
• Lifting and carrying of loads weighing up to 30 pounds
• Remaining in a stationary position for long periods
• Constantly operating a computer and other office productivity machinery
• Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.