Manager, Reservations (Bozeman, MT)

One&Only Resorts; Big Sky (MT); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401(k) Program

Paid Time Off

Housing Support

Ski Pass/Fitness Pass

Complimentary Transportation

Complimentary Meals on Shift

Property Discounts

Travel Discounts

Job summary

One&Only Moonlight Basin is seeking an accomplished Manager, Reservations to lead the Reservations department in Bozeman, Montana, and drive exceptional guest service aligned with the One&Only Moonlight Basin standard.

The role oversees daily operations, revenue optimization, staff development, and coordination with Revenue Management and Sales & Marketing to maximize bookings and guest satisfaction. A strong background in luxury hospitality and Opera PMS is required.

Qualifications

• 5 years of progressive experience in Reservations in hospitality, including at least 2 years in a management position.
• Previous experience in a five-star hotel or resort environment.
• Proven experience leading, coaching, and developing a high-performing Reservations team.
• Strong commercial awareness with a demonstrated ability to drive revenue.
• Advanced working knowledge of Opera Property Management System (PMS) and reservations-related systems.
• Exceptional interpersonal and communication skills, with the ability to build strong relationships with guests, colleagues, and third parties.
• Willing to work a flexible schedule, including weekends and holidays.

Responsibilities

• Oversee the daily Reservations operation, ensuring all reservations, correspondence, guest requests, and follow-up activities are handled accurately, efficiently, and in accordance with established procedures.
• Ensure every guest and caller receives personalized, professional, and seamless service consistent with One&Only Moonlight Basin standards.
• Conduct regular quality audits and spot checks to ensure compliance with Standard Operating Procedures, service standards, and operational controls.
• Oversee third-party reservation channels, ensuring information, rates, inventory, and availability are accurate.
• Maximize revenue opportunities through effective conversation, upselling, cross-selling, and suggestive selling techniques.
• Partner with Revenue Management and Sales & Marketing to optimize reservations performance, monitor demand and booking trends, and identify opportunities to increase revenue.
• Ensure no-show and late-cancellation reservations are reviewed and processed accurately, including the appropriate application of charges.
• Personally oversee escalated reservation inquiries, special requests, VIP arrangements, and guest concerns, ensuring timely resolution and appropriate follow-up.
• Review and respond to guest complaints within 24 hours, where applicable, and ensure appropriate recovery that protects both the guest relationship and the interests of the organization.
• Collaborate with operational departments to ensure reservations information are effectively communicated prior to arrival.
• Lead, coach, mentor, and develop the Reservations team to achieve exceptional service standards, guest engagement, and selling performance.
• Analyze departmental performance and prepare required reports, including turn-away statistics, providing action plans for improvement.
• Perform additional responsibilities as assigned by the Director, Sales & Marketing and other members of management.

Skills

Reservations management

Team leadership

Revenue optimization

Guest service

Tools

Opera PMS

Job description

( 20893 )At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Job Summary

The Manager, Reservations is responsible for leading the Reservations department to deliver exceptional service consistent with One&Only Moonlight Basin standards. They will oversee the daily operation of the department, ensuring adherence to established service expectations. They will drive revenue performance by maximizing sales techniques in collaboration with the rest of the Commercial team.

This position is based in Bozeman, Montana.

Key Duties & Responsibilities

• Oversee the daily Reservations operation, ensuring all reservations, correspondence, guest requests, and follow-up activities are handled accurately, efficiently, and in accordance with established procedures
• Ensure every guest and caller receives personalized, professional, and seamless service consistent with One&Only Moonlight Basin standards
• Conduct regular quality audits and spot checks to ensure compliance with Standard Operating Procedures, service standards, and operational controls
• Oversee third-party reservation channels, ensuring information, rates, inventory, and availability are accurate
• Maximize revenue opportuniti es through effective conversation, upselling, cross-selling, and suggestive selling techniques
• Partner with Revenue Management and Sales & Marketing to optimize reservations performance, monitor demand and booking trends, and identify opportunities to increase revenue
• Ensure no-show and late-cancellation reservations are reviewed and processed accurately, including the appropriate application of charges
• Personally oversee escalated reservation inquiries, special requests, VIP arrangements, and guest concerns, ensuring timely resolution and appropriate follow-up
• Review and respond to guest complaints within 24 hours, where applicable, and ensure appropriate recovery that protects both the guest relationship and the interests of the organization
• Collaborate with operational departments to ensure reservations information are effectively communicated prior to arrival
• Lead, coach, mentor, and develop the Reservations team to achieve exceptional service standards, guest engagement, and selling performance
• Analyze departmental performance and prepare required reports, including turn-away statistics, providing action plans for improvement
• Perform additional responsibilities as assigned by the Director, Sales & Marketing and other members of management

Skills, Experience & Educational Requirements

• A minimum of 5 years of progressive experience in Reservations in hospitality, including at least 2 years of experience in a management position
• Previous experience in a five-star hotel or resort environment
• Proven experience leading, coaching, and developing a high-performing Reservations team
• Strong commercial awareness with a demonstrated ability to drive revenue
• Advanced working knowledge of Opera Property Management System (PMS) and reservations-related systems
• Exceptional interpersonal and communication skills, with the ability to build strong relationships with guests, colleagues, and third parties
• Strong analytical and problem-solving skills, with the ability to interpret departmental performance data and translate insights into action
• Willing to work a flexible schedule, including weekends and holidays

Benefits

• Medical Insurance: 80% Employer-Covered ( Full-Time, Year-Round Only )
• Dental, Vision, and Life Insurance: 100% Employer-Covered ( Full-Time, Year-Round Only )
• 401(k) Program Participation: 4% Employer Match ( Full-Time, Year-Round Only )
• 25 Days of Paid Time Off ( Full-Time, Year-Round Only )
• Subsidized Colleague Housing
• Winter Season Pass Program: Ski Pass or Fitness Pass ( Subject to Availability )
• Complimentary Transportation
• Complimentary Meals on Shift
• On-Property Discounts Across Food & Beverage, Wellness, and Retail
• Travel Discounts Across Kerzner Properties Worldwide

Physical Requirements

The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation.Physical requirements include, but are not limited to:

• Standing, walking, stooping, kneeling, and bending in an operational environmentfor extended periods
• Frequent bending, twisting, stooping, reaching, and pulling
• Lifting and carrying of loads weighing up to 30 pounds
• Remaining in a stationary position for long periods
• Constantly operating a computer and other office productivity machinery
• Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc.

Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.