Manager, DOT Compliance

Port City Logistics Inc; United States; On-site; USD 68,000 - 72,000; Full time

Job summary

Port City Logistics Inc seeks a DOT Compliance Manager to oversee Driver Qualification Files for CDL and non-CDL drivers and ensure all records meet FMCSA regulations.

You will monitor compliance activities, conduct audits, manage HOS, verifications, and IFTA/IRP submissions, and collaborate with Safety & Compliance leadership and operations.

Qualifications

• Experience maintaining DOT compliance for motor carriers.
• Knowledge of FMCSA regulations and state rules.
• Experience managing Driver Qualification Files (DQF) for CDL and non-CDL drivers.
• Ability to monitor Hours of Service (HOS) and verifications.
• Proficiency with Word and Excel; strong organizational skills.

Responsibilities

• Oversee and maintain Driver Qualification Files for CDL and non-CDL drivers.
• Manage annual Clearinghouse queries, random drug screenings, DOT verifications, and MVR monitoring.
• Monitor drivers’ Hours of Service (HOS) to ensure adherence to regulations.
• Provide guidance on safe driving practices and compliance with procedures.
• Coordinate with operations to align routine activities.
• Partner with shop/vendors to address out-of-compliance issues.
• Conduct regular audits to verify documentation is complete and compliant.
• Manage IFTA & IRP submissions.
• Assist with onboarding and acquisitions to maintain compliance.

Skills

DOT compliance

FMCSA rules

DQF management

HOS monitoring

Excel/Word

Communication

Organization

CDL driver exp

Education

Bachelor’s degree in safety/industrial health

Compliance certifications (CSS/CHMM/CFCC/TRS)

Tools

Tenstreet

Samsara

Job description

Description

The DOT Compliance Manager will collaborate with both new and existing CDL and non-CDL employees, ensuring full compliance with local, state, and federal DOT regulations. The ideal candidate will possess in-depth knowledge of DOT and FMCSA requirements, combined with a proactive mindset to innovate, streamline, and simplify compliance processes. This role reports directly to the Director of Safety & Compliance.

Key Responsibilities

• - Oversee and maintain Driver Qualification Files for CDL and non-CDL drivers, ensuring all required documents and endorsements are accurate, valid, and up to date.
• - Manage compliance activities, including annual Clearinghouse queries, random drug screenings, DOT verifications, and MVR monitoring.
• - Monitor and review drivers’ Hours of Service (HOS) to ensure adherence to regulations.
• - Provide guidance and coaching to drivers on safe driving practices and compliance with procedures.
• - Coordinate closely with operations to ensure alignment of routine activities
• - Partner closely with the Truck Shop or Truck Lease Vendor(s) to address OOS/Unsafe deficiencies
• - Conduct regular audits to verify all required documentation is complete, accurate, and compliant.
• - Manage IFTA & IRP submission requirements
• - Assist with integration efforts during acquisitions to maintain compliance standards.
• - Stay current on changes in DOT regulations and implement necessary updates to maintain compliance.
• - Review DOT documentation for accuracy and validity during the onboarding process and assist with pre-employment screenings as needed.
• - Perform other tasks as assigned to support the Safety & Compliance team.

Minimum Work Experience

• - At least 1+ years of high-volume Driver Qualification File management.

Preferred Education

• - Bachelor’s degree in industrial safety and health or safety management preferred; equivalent experience will be considered.
• - Any compliance Certifications to include, but not limited to: CSS, CHMM, CFCC, and/or TRS.

Specific Knowledge & Skills

• - Experience supporting FMCSA motor carrier in maintaining DOT compliance
• - Knowledgeable with multi-state DOT compliance highly preferred
• - Thorough knowledge of Safety, DOT and OSHA regulations and compliance
• - Experience with Tenstreet, and Samsara a plus
• - Proficiency with Word and Excel required
• - Able to communicate effectively with multiple people throughout the company
• - Excellent organizational and time management skills
• - 5+ years of experience as OTR or Drayage CDL licensed driver preferred

Work Environment

Work is generally performed in a warehouse environment. The noise level is moderate. Generally, well ventilated, and well lit. Warehouse team members may be required to wear protective clothing. Additionally, may operate heavy equipment and strict safety regulations may be required.

Physical Effort

Work is physically strenuous and team members are required to lift heavy packages up to 50 pounds. Work may require excessive bending or stooping. Team members may be required to climb ladders, use hand tools, and/or use heavy machinery (e.g., forklift, etc.). The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Light duty options may be available.

Port City Logistics is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender [Text Wrapping Break] identity, age, citizenship, marital or veteran status, or any other legally protected status.

Salary Description

$68,000 - $72,000 annually