DOT Compliance Coordinator

Modern Companies, Inc.; Cedar Rapids (IA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Modern Companies, Inc. seeks a DOT Compliance Coordinator to ensure adherence to DOT rules across drivers, vehicles, and operations. You will manage driver qualification files and monitor licenses, medicals, and renewals.

Responsibilities include audits, training drivers on DOT standards, and implementing corrective actions. Travel 20–30% for inspections and trainings; collaborate across offices to sustain safe, compliant transportation practices.

Qualifications

• High school diploma or equivalent required.
• DOT Regulations knowledge and CDL familiarity preferred.
• Experience with driver qualification files and medical certificates is desired.
• Strong audit, recordkeeping, and training capabilities expected.

Responsibilities

• Train and educate drivers on DOT regulations and company policies.
• Maintain driver qualification files, including medical certificates.
• Monitor CDL status, MVRs, endorsements, and expiration dates.
• Coordinate medical physicals, renewals, and other compliance activities.
• Review driver inspection records for accuracy and compliance.
• Audit DOT-regulated vehicles and related documentation.
• Perform random inspections of trucks/trailers for compliance.
• Identify deficiencies and drive corrective actions with teams.
• Maintain records for audits, inspections, and regulatory reviews.
• Assist with accident investigations and follow-up actions.
• Provide recommendations to improve safety and efficiency.
• Communicate regulatory changes to staff and leadership.

Skills

DOT knowledge

Auditing

Recordkeeping

Training others

Regulatory interpretation

Communication

Problem solving

Education

High school diploma

DOT Med Card holder

Tools

Microsoft Office

Job description

The DOT Compliance Coordinator is responsible for ensuring company compliance with all applicable Department of Transportation (DOT) regulations related to drivers, vehicles, and transportation operations. This position administers driver qualification records, monitors licensing and medical certifications, conducts vehicle compliance audits and inspections, and provides training to drivers on DOT requirements and company procedures. The DOT Compliance Coordinator serves as a key resource in promoting safe, compliant, and efficient transportation operations.

The DOT Compliance Coordinator upholds Modern's Core Values of Integrity, Service, Leadership, Empowerment, and Innovation while fostering a culture of accountability, collaboration, continuous improvement, and customer focus.

Essential Duties and Responsibilities:

• Train and educate drivers on DOT regulations, company transportation policies, loading and securement requirements, and compliance expectations.
• Maintain and manage driver qualification files, including DOT medical certificates, licenses, training records, and other required documentation.
• Monitor commercial driver's license (CDL) status, motor vehicle records (MVRs), endorsements, restrictions, and expiration dates.
• Coordinate and track DOT medical physicals, license renewals, and other required compliance activities.
• Review and maintain driver pre-trip and post-trip inspection records to ensure accuracy and compliance.
• Conduct regular audits of DOT-regulated vehicles and related documentation.
• Perform random inspections of trucks and trailers to verify compliance with DOT standards and company policies.
• Identify compliance deficiencies and work with drivers, supervisors, and management to implement corrective actions.
• Maintain records and documentation necessary for DOT audits, inspections, and regulatory reviews.
• Assist with accident investigations, documentation, and follow-up actions as needed.
• Provide recommendations for improving transportation safety, compliance, and operational efficiency.
• Stay current on DOT regulations and communicate regulatory changes to affected employees and leadership.
• Perform other duties as assigned

Required Knowledge, Skills, and Abilities:

• Knowledge of DOT compliance requirements and transportation best practices.
• Ability to interpret regulations and apply them to day-to-day operations.
• Strong auditing, documentation, and record management skills.
• Ability to influence and coach drivers regarding compliance and safety expectations.
• Strong problem-solving and analytical skills.
• Effective verbal and written communication skills.

Work Environment Considerations:

• Must be able to work in high-pressure situations facing strict deadlines. Extended shifts may be necessary.
• This position works in a combination of office, shop, yard, and field environments.
• 20-30% travel may be required to conduct inspections, audits, training, and compliance reviews at various company locations.
• Fast-paced environment requiring collaboration across multiple departments and geographic locations.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Qualifications and Education Requirements:

• High school diploma or equivalent required.
• Must have a DOT Med Card or the ability to obtain one.
• +2 years’ experience in DOT compliance, transportation, fleet management, safety, or a related field preferred.
• Working knowledge of DOT regulations, driver qualification requirements, and vehicle inspection standards preferred.
• Experience within the construction, trucking, or transportation industry is preferred.
• Strong organizational skills with the ability to manage multiple deadlines and records.
• Proficiency with Microsoft Office (Outlook, Excel, Word, etc.… )and electronic recordkeeping systems.
• Excellent communication and training skills.
• Ability to maintain confidential information and exercise sound judgment.
• Strong attention to detail and commitment to accuracy.

AAP/EEO Statement:

At Modern, we understand that every employee is different in his or her own way. We support and thrive off those differences. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, military status, or other non-merit factors. Modern is a proud Equal Opportunity workplace and Affiantive Action employer.