Manager - Clinical Engineering CMMS

Advocate Health; Oak Brook (IL); On-site; USD 90,000 - 130,000; Full time

Job summary

Advocate Health seeks an experienced HTM AIR Supervisor to oversee the Asset Investment and Recovery operations, ensuring alignment with the HTM inventory management program. The role leads the AIR Warehouse, develops data-driven tools, and coordinates with HTM leadership on compliance and improvements.

Ideal candidate has a Bachelor's in Clinical Engineering, 5 years in healthcare operations, and strong skills in contract management, finance, and analytics.

Qualifications

• Bachelor's Degree in Clinical Engineering or related field.
• Typically requires 5 years of experience in a healthcare setting for operations support and sourcing/procurement.
• Strong contract management and financial analysis skills.
• Proficiency with PowerPoint and Excel; data analytics platforms.
• Excellent communication and leadership abilities.

Responsibilities

• Oversee HTM Asset Investment and Recovery (AIR) program operations to support HTM inventory management across Advocate Health (AH).
• Direct day-to-day AIR Warehouse operations through the AIR Supervisor.
• Develop tools and processes to measure performance: financial metrics, operational metrics, reliability, and regulatory compliance.
• Lead policy and procedure updates for HTM operations to ensure compliance and quality improvements.
• Administer CMMS and data warehousing solutions; guide data collection, metrics, and reporting.

Skills

Contract management

Financial analysis

Team leadership

Data analytics

Communication

Education

Bachelor's Degree in Clinical Engineering

Tools

CMMS

Job description

Major Responsibilities:

• Responsible for overseeing and managing the HTM Asset Investment and Recovery (AIR) program operational functions to support the HTM inventory management program across AH. The AIR Supervisor is a direct report overseeing day-to-day operation of the AIR Warehouse.
• Develops and implements tools and process for ongoing assessment of performance to include but not limited to: financial metrics for the medical equipment inventory and other HTM operations, operational metrics for HTM activities, reliability metrics for medical equipment inventory, and regulatory compliance of AH with medical equipment management.
• Interacts with HTM leadership and the HTM Clinical Engineers for participation in any projects or initiatives of systemwide HTM operations. Monitors regulatory developments and identifies & coordinates implementation of appropriate compliance measures
• Manages and oversees policy/procedure/guideline creation and updates for HTM operations for regulatory and accreditation compliance, along with operational improvement and quality management.
• Serves as administrator for the Computerized Maintenance Management System (CMMS) and other data warehousing solutions. Develops and maintains the architecture of the solutions and provides guidelines for the collection of data, the design of metrics, and the dashboarding and reporting of financial and operational data for the HTM department.
• Conducts regular site surveys to assess the effectiveness of HTM processes. Analyzes the results and recommends appropriate process changes. Works closely with HTM leadership to identify opportunities for standardization of processes and quality management initiatives
• Develops and recommends operating and capital budgets and controls expenditures within approved budget objectives
• Performs human resources responsibilities for staff which include interviewing and selection of new employees, promotions, staff development, performance evaluations, compensation changes, resolution of employee concerns, corrective actions, terminations, and overall employee morale

Licensure, Registration, and/or Certification Required:

• None Required.

Education Required:

• Bachelor's Degree in Clinical Engineering or related field.

Experience Required:

• Typically requires 5 years of experience in a healthcare setting for operations support and sourcing/procurement.

Knowledge, Skills & Abilities Required:

• Ability to manage complex issues, drive incremental savings on contracts and sourcing, and develop strategic relationships.
• Advanced understanding of contract management process and procedures, to include understanding of contract terms and conditions.
• Ability to support internal and external customers.
• Understanding of basic accounting concepts.
• Ability to perform financial analysis.
• Strong verbal and written communication; presentation skills.
• Must be able to utilize PowerPoint, Excel, and other data analytics platforms proficiently (including functions and formulas).
• Understands needs of customers served and demonstrates and imparts a sense of urgency and ownership; leads team by example.
• Ability to multi-task and manage time effectively.
• Advance problem solving skills.
• High level of autonomy and motivation in order to deliver upon the department objectives.
• Excellent project management skills.
• Self-motivated.

Physical Requirements and Working Conditions:

• This position requires travel, therefore, will be exposed to weather and road conditions.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.