Administrative Assistant

Northern Kentucky University; United States; On-site; USD 42,000 - 58,000; Full time

Job summary

Northern Kentucky University is seeking an Administrative Assistant for University Housing to oversee financial, business, and administrative operations. The role supports budget development, forecasting, procurement, revenue monitoring, and process optimization to ensure financial sustainability of a self-supporting auxiliary.

The position partners with the Director of Housing, acts as a fiscal advisor, and ensures compliance with university and state financial requirements while promoting

Qualifications

• One to three years of progressively responsible experience in budgeting or business management.
• Experience with budget management systems, databases, or student information systems.
• Demonstrated organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.

Responsibilities

• Manage budget development, forecasting, financial analysis, procurement, revenue monitoring, and process optimization for University Housing.
• Process and submit deposits to Student Account Services and handle purchase requisitions/payments through SAP.
• Coordinate onboarding/off-boarding and interview logistics; manage travel reimbursements and records.
• Schedule meetings, prepare agendas/minutes, and maintain calendars and policy documents for University Housing.
• Schedule room use and assist in maintaining an updated records management system.

Skills

Budget management

Organizational skills

Communication

Customer service

Multitasking

Attention to detail

SAP

Student Information Systems

Tools

SAP

Student Information Systems

Job description

Position Title: Administrative Assistant

Position Type: Regular

About the Role:

The Administrative Assistant for University Housing is responsible for the strategic management and oversight of the financial, business, and administrative operations of University Housing. This position helps to manage the budget development, some fiscal forecasting, financial analysis, procurement, revenue monitoring, and business process optimization to ensure the financial sustainability and operational effectiveness of a self-supporting auxiliary. Working closely with the Director of Housing, the Administrative Assistant serves as a fiscal advisor for University Housing and provides financial leadership that supports departmental priorities, occupancy management, student experience initiatives, and long-term strategic planning. The position ensures compliance with university, state, and regulatory financial requirements while promoting operational efficiency and sound stewardship of institutional resources.

Budget Support:

• Process professional development/travel documents for University Housing Leadership
• Team and train other housing staff on proper process completion
• Process supply orders
• Initiate purchase requisitions and payments through SAP
• Process and submit deposits to Student Account Services
• Communicate with the staff in the processing of payment information and budget tracking, planning, and development
• Serve as budget liaison when questions arise

Human Resources Support:

• Serve as time administrator when needed
• Assist with on-boarding/off-boarding University Housing employees
• Coordinate with search committees on interview scheduling/agendas and document management of positions.
• Process travel reimbursements to candidates and external service providers

Administrative Support:

• Assist Director of Housing with scheduling meetings
• Create meeting agendas and meeting minutes
• Maintain University Housing calendar, policies, and procedures documents
• Plan and coordinate, in coordination with the University Housing leadership team, various housing functions and events
• Assist with the creating and distribution of departmental communications
• Assist in establishing and maintaining an efficient and up-to-date records management system including digital records

Facilities Support:

• Schedule the use of various meeting rooms available within University Housing, when needed

Qualifications & Experience:

• One to three years of progressively responsible experience in budgeting or business management.
• Experience with budget management systems, databases, or student information systems.
• Demonstrated organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.

Why Work at Northern Kentucky University

At NKU, our work revolves around three things: opening doors, helping people finish what they start, and connecting learning to real life. Those pillars—Access, Completion, and Career & Community Engagement—aren’t just strategic-plan wallpaper. They shape how we hire, how we serve students, and how we show up for the region. If you want your work to matter—NKU is a place where you can see your impact every day. Introduce yourself and we'll get in touch if there's a role that seems like a good match.

About NKU

Northern Kentucky University is a public, student-centered institution located just minutes from downtown Cincinnati. Our vision is clear: to be nationally recognized as a student-ready, regionally-engaged university that empowers diverse learners for economic and social mobility. We focus on opening doors, supporting students through graduation, and connecting learning to real opportunity in our region. NKU offers the reach of a comprehensive university with the feel of a close, collaborative campus.