Manager, Accounts Payable

The Country Vintner, Inc.; Glen Allen (VA); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Life and AD&D insurance

401k with company match

Paid time off

Job summary

Winebow is seeking a Senior Accounts Payable Manager in Virginia to lead daily AP operations across multiple entities. You will manage weekly payment runs, vendor onboarding, and AP controls while guiding a team of AP professionals.

Experience with Dynamics 365 and 1099 reporting is preferred. The role reports to the finance leadership and offers a comprehensive benefits package with a starting salary range of $90,000–$100,000 annually, plus medical, dental, vision, life, AD&D, 401k with company

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 5–7+ years of progressive accounts payable experience.
• 2+ years supervising an AP team.
• ERP proficiency; *Dynamics 365* or similar strongly preferred.
• Experience with 1099 reporting and AP internal controls.
• Strong communication and organizational skills.

Responsibilities

• Own daily accounts payable operations across ERP systems for multiple entities.
• Manage weekly payment runs (check, ACH, wire) with approval thresholds.
• Oversee vendor onboarding, W-9/TIN validation, and bank details.
• Maintain AP controls, audit items, and month-end close responsibilities.
• Lead AP team, set workload; train and develop staff.
• Deliver regular AP aging reviews and vendor statement reconciliations.

Skills

Accounts payable

Team leadership

Communication

Attention to detail

Process improvement

Internal controls

1099 reporting knowledge

Vendor management

Education

Bachelor’s degree in Accounting or Finance

Tools

Microsoft Dynamics 365 Business Central / NAV

Emburse Certify

Concur

Banking platforms

Excel (Advanced: pivot tables, VBA, Power Query)

Job description

Why Winebow?

At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. We want our Winebow family to feel at home and to be empowered to bring their best selves forward. We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity. The starting salary range for this position is $90,000 - $100,000 annually. We also offer a comprehensive benefits package of medical, dental, vision, life, AD&D, 401k with company match, and paid time off. If you are hired at Winebow, your final base salary compensation will be determined based on factors such as geographic location, skills, education and/or experience. In addition to those factors, we consider internal equity of our current team members as a part of any final offer.

ESSENTIAL FUNCTIONS

• 1. AP operations. Own daily accounts payable in ERP(s): invoice intake, coding review, approval routing, and timely posting across all Winebow entities; resolve exceptions and vendor inquiries at the root.
• 2. Payment execution. Manage weekly payment runs (check, ACH, wire): assemble the proposed run with Treasury cash guidance, enforce approval thresholds and dual release, and deliver payment-plan inputs to support the weekly, automated Projected Cash for Supplier AP process.
• 3. Vendor master governance. Own vendor onboarding (W-9 / TIN validation and bank-detail verification).
• 4. Payment-fraud controls. Enforce independent callback verification for every vendor banking-detail change; process factoring and assignment notices and payment redirects in coordination with Legal and Treasury; investigate any misdirected payment through to recovery and root cause.
• 5. Unapplied payments and vendor statements. Drive the open unapplied-payment population to resolution and keep it immaterial; run monthly statement reconciliations for high-volume suppliers; keep deductions, debit memos, and claim offsets documented and matched.
• 6. Close deliverables. Own the AP side of month-end and fiscal year-end close: key understanding of subledger-to-GL tie-out, AP aging review, accruals for received-not-invoiced activity and open card cycles, and adherence to the June fiscal year-end cutoff calendar.
• 7. Information reporting (1099). Deliver accurate year-end 1099 reporting, maintain W-9 file completeness, and handle related correspondence.
• 8. Controls and audit. Maintain segregation of duties within AP, keep SOPs current, deliver audit items on schedule, and remediate findings promptly.
• 9. Team leadership. Hire, train, and develop the AP team. Set clear expectations, balanced workloads, cross-training for coverage, and proactive performance management.
• 10. Lead the weekly AP aging report review to optimize cash flow management, identify dispute bottlenecks, minimize late fees, and foster strong vendor relationships.
• 11. Continuous improvement. Advance automation of invoice capture and workflow, and partner with Treasury and IT on payment-method upgrades.

SYSTEMS & TOOLS

• Microsoft Dynamics 365 Business Central (BC14); Emburse Certify / Concur; banking platforms (Bank of America CashPro; Truist); Microsoft Excel at an advanced level (pivot tables; VBA and Power Query a plus).

OTHER FUNCTIONS

• 1. Trains staff on all processes and procedures.
• 2. Generated standard reports as needed.
• 3. Performs additional duties as assigned.

WORKING CONDITIONS

Normal office environment.

EQUIPMENT/MACHINERY USED

Telephone, computer, fax machine, copier, calculator.

PHYSICAL REQUIREMENTS

Sitting, repetitive motion with hands for typing, bending, lifting up to 10 pounds, manual dexterity, visual acuity

MINIMUM REQUIREMENTS

• 1. Bachelor's degree in Accounting, Finance, or a related field.
• 2. 5-7+ years of progressive accounts payable experience, including 2+ years supervising an AP team.
• 3. ERP proficiency required; Microsoft Dynamics 365 Business Central / NAV strongly preferred.
• 4. High-volume, multi-entity environment experience; distribution, or beverage-alcohol industry a plus.
• 5. Advanced Microsoft Excel; expense-platform administration (Emburse Certify or Concur) a plus.
• 6. Working knowledge of 1099 reporting and AP internal controls; CAPP certification a plus.
• 7. Demonstrated effective verbal and written communication; highly organized and detail-oriented.

EMPLOYER'S RIGHTS

This job description does not list all the duties of the job. You may be asked by management to perform other duties. Winebow has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with Winebow is by mutual consent. Being a part of Winebow means that you are passionate about wine and spirits, are dedicated to providing outstanding customer service, and have the privilege of connecting our fine portfolio with our trade customers and ultimately with the consumer.