Temporary Part-Time Accounts Payable Coordinator

Winebow; Glen Allen (MO); Hybrid; USD 54,000 - 62,000; Part time

Job summary

Winebow is seeking an experienced accounts payable coordinator for a part-time, 90–120 day assignment with potential to extend. The role supports timely invoicing, PO matching, and payments in a hybrid office environment.

You will manage invoicing workflows, reconcile statements, and prepare aging reports while collaborating with a large team to ensure accurate GL coding and on-time vendor payments.

Qualifications

• High School Diploma or GED and 2 years of accounting experience.
• Associates degree in accounting preferred.
• Minimum of 3 years of accounting experience with a focus on payables preferred.

Responsibilities

• Manage a shared email box and process vendor invoices.
• Upload invoices and memos to National Sales Portal for approval and coding.
• Verify invoice amounts against approvals and purchase orders.
• Ensure timely payment within vendor terms; reconcile statements.
• Generate aging reports and monitor overdue payments weekly.
• Provide excellent internal/external customer service.

Skills

Interpersonal skills

Communication skills

Multi-tasking

Organizational skills

Attention to detail

Education

High School Diploma or GED

Associates degree in accounting (preferred)

3+ years accounting experience (payables preferred)

Tools

Excel

Job description

Why Winebow?At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. We want our Winebow family to feel at home and to be empowered to bring their best selves forward.We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity.This is a part-time position for an anticipated 90–120 day assignment, with the potential opportunity to transition to a permanent position based on business needs and performance. The pay rate for this position is $26.00–$30.00 per hour, with hours generally expected to be fewer than 30 hours per week.ESSENTIAL FUNCTIONS:• Manage a shared email box to ensure vendor invoices are processed timely.• Upload all invoices and credit memos to the National Sales Portal, to route the documents to the right manager, who will provide approval and GL account coding.• Verify accuracy of invoices amount approved vs. the amount of the invoice copy.• Match invoices to properly approved purchase orders and receiving documents.• Ensure invoices are paid within the vendors’ payment terms.• Reconcile vendor statements• Upload RNDC invoices from their portal.• Answer vendor inquiries.• Issue check and EFT payments weekly and ensure payment registers are saved in the appropriate online files.• Generate and distribute bi-weekly reporting of aging of manager approvals to VPs.• Monitor aging of past due invoices weekly.• Arrives to work, meetings, appointments, and other work-related functions on time and as scheduled.• Meets agreed upon goals and objectives effectively and in a timely manner.OTHER FUNCTIONS:• Performs other duties as assigned.• Provide excellent customer service to all internal and external customers• Be willing to help other teammates, when needed. AP is very teamwork driven.WORKING CONDITIONS:Normal office environment. Overtime may be required, but that is rare. Currently this is a hybrid position.EQUIPMENT/MACHINERY USED:Telephone, computer, copier, calculator.PHYSICAL REQUIREMENTS:Standing, lifting up to 10 lbs., bending, sitting, manual dexterity, reaching, visual acuity.MINIMUM REQUIREMENTS:•High School Diploma or GED and 2 years of accounting experience. Associates degree in accounting preferred.•Minimum of 3 years of accounting experience with a specific emphasis on payables preferred.•Ability to multi-task.•Intermediate Excel knowledge is a must.•Ability to handle responsibilities with limited direction.•Excellent interpersonal and communication skills.•Highly organized and detail oriented.•Desire to work within a large team.EMPLOYER'S RIGHTSThis job description does not list all the duties of the job. You may be asked by management to perform other duties. Winebow has the right to revise this job description at any time. This job description is not a contract for employment. Your continued employment with Winebow is by mutual consent.