Manager, Accounts Payable

OhioGuidestone; Berea (OH); On-site; USD 70,000 - 95,000; Full time

Job summary

OhioGuidestone seeks an experienced Accounts Payable Lead to manage daily AP operations, ensuring timely payments, accurate coding, and strong internal controls. You will supervise staff, drive process improvements, and collaborate with the Controller, Grants/Contracts, and program leaders to meet organizational goals.

You will also serve as payroll backup and assist with related reconciliations and reporting, while maintaining vendor records and compliance with expectations.

Qualifications

• 5+ years of progressive accounts payable or related financial experience.
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience in nonprofit, behavioral health, healthcare, human services, or other regulated environments preferred.
• Experience with grants, cost-reimbursement funding, Single Audits, electronic payments, and AP automation preferred.

Responsibilities

• Lead daily accounts payable operations, including invoice intake, coding, approvals, payments, reimbursements, vendor maintenance, and issue resolution.
• Coordinate payment runs with the Controller and manage vendor relations and inquiries.
• Monitor AP aging and lead process improvements to reduce delays and backlogs.
• Ensure proper authorizations, segregation of duties, and SOP-compliant documentation.
• Provide cross-functional support including payroll backup and reconciliations.

Skills

Accounts payable

Team leadership

Process improvement

Internal controls

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

ERP systems

Microsoft Office

Job description

OhioGuidestone provides a complete continuum of responsive person-centered prevention services, mental health and substance use treatment, and wrap-around supports, serving the needs of over 50,000 people each year through telehealth and locations across Ohio.

At OhioGuidestone, we believe a workforce comprised of employees from diverse backgrounds and communities and a culture of belonging makes us a better organization. Together, we continue to build a workplace that encourages, supports, and celebrates the varied voices of our employees.

Essential Functions:

• Demonstrate the values and guiding principles of OhioGuidestone every day, performing with the highest standards of excellence, integrity and ethics.
• Lead daily accounts payable operations, including invoice intake, coding, approvals, payments, employee reimbursements, vendor maintenance, and issue resolution.
• Recruit, develop, and lead a high-performing team by setting clear expectations, coaching for excellence, fostering engagement, and ensuring accountability to organizational goals and values. Balance work-loads, maintain cross-training and continuity of departmental operations.
• Monitor AP aging, approval delays, backlogs, vendor concerns, and payment deadlines; use operational measures to proactively resolve issues.
• Ensure appropriate authorizations, segregation of duties, accurate account and cost-center coding, supporting documentation, and controls over vendor banking changes and duplicate payments.
• Maintain vendor records, W-9 and tax identification documentation, vendor exclusion screening including third-party screening vendor, vendor inquiries, and annual Form 1099 reporting.
• Coordinate payment runs with the Controller, including checks, ACH, and electronic payments, consistent with cash-management priorities and vendor obligations.
• Serve as AP systems and workflow expert for finance system and expense reimbursement tools; troubleshoot issues and improve invoice approvals, purchasing workflows, automation, and processing efficiency.
• Ensure compliance with agency policies, applicable grant and contract requirements, government funding restrictions, and audit expectations.
• Support month-end and year-end close, including AP reconciliations, accruals, invoice cutoff, corporate card reconciliation, and audit support.
• Partner with Accounting, FP&A, Grants/Contracts, program leaders, and vendors to resolve recurring issues; identify root causes, implement sustainable solutions, and **escalate significant risks** to the Controller.
• Provide cross-functional support by acting as the payroll backup, maintaining payroll continuity during absences and assisting with payroll-related reconciliations and reporting.
• Exhibit positivity, flexibility and a willingness to take on new responsibilities as requested or required.
• Demonstrate positive leadership, promote a team-based work environment and a culture of belonging.
• Present the Agency in the most positive light with all internal and external contacts.

Education & Experience:

• 5+ years of progressive accounts payable, accounting, or related financial experience.
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience in nonprofit, behavioral health, healthcare, human services, or other regulated environments preferred.
• Experience with grants, cost-reimbursement funding, Single Audits, electronic payments, and AP automation preferred.

Qualifications:

• Mission-driven with a strong desire to make an impact.
• Strong knowledge of accounting principles, internal controls, vendor management, and Enterprise Resource Planning (ERP) systems.
• Effective interpersonal skills: able to speak effectively with individuals and/or groups of people
• Sound professional judgment with the ability to regularly exercise discretion when handling sensitive and confidential matters.
• Strong organizational skills, able to handle multiple priorities with strict attention to detail and perform work independently.
• Effective computer literacy skills, including ERP systems, Windows applications, and Microsoft Office Suite.
• Valid Ohio Driver’s License with a safe driving record and proof of insurance.
• Successful completion of required pre-employment background checks and drug screening.

*Funding sources may require OhioGuidestone to hire an advanced degree.

We also care about the health and safety of our employees. OhioGuidestone requires applicants to complete a pre-employment screening process upon receipt of an offer of employment. We require and cover the cost of fingerprint background screening, physical, Tuberculosis test, and drug screen after an employment offer is made. Any employment offer is contingent upon receipt of all satisfactory pre-employment screenings. #LI-VS1

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.