Manager

University of the Pacific; Stockton (CA); On-site; USD 87,000 - 120,000; Full time

Job summary

The University of the Pacific is seeking a Director of Building Operations to ensure daily facility readiness across the School of Dentistry. You will lead inspections, coordinate with vendors, and oversee the preventative maintenance program to support safe, operational environments.

Responsibilities include managing a facilities team, planning capital replacements, budgeting with the Director, and ensuring efficient event support and exams. Occasional after-hours work may be required.

Qualifications

• Minimum of five years' administrative experience in facilities.
• Minimum of three years of prior manager/supervision experience.

Responsibilities

• Perform daily building inspections to proactively identify and resolve deficiencies.
• Oversee maintenance and operations decisions; schedule equipment shutdowns with vendors and contractors.
• Manage building operations team to support all scheduled events and exams from planning to execution.
• Assist with the development, maintenance, and implementation of the capital equipment replacement plan; make recommendations regarding replacement of capital equipment.
• Manage a web-based work order/maintenance management system.
• Develop and maintain administrative and operational policies and procedures for use of clinical and mechanical equipment.
• Analyze training needs for department and oversee staff training and participation in ongoing technical training; develop in-house training modules.
• Collaborate with Director of Building Operations to prepare annual departmental budget.
• Act as Director of Building Operations in the absence of the Director.
• Perform all other duties assigned by the Director, Building Operations.

Skills

Facilities maintenance

Building codes

OSHA regulations

Hazmat guidelines

Project management

Budget planning

MS Office

CMMS systems

Education

High school diploma

Bachelor's degree in business administration / facilities management

Tools

CMMS software

Job description

Primary Purpose

Under the general supervision of the Director, Building Operations, primarily responsible for ensuring daily facility readiness through consistent inspection, proactive identification of issues and coordination with the team to maintain safe and fully operational environments. The role oversees the preventative maintenance program, event operation support, department supply and materials orders, contracted services and projects for the School of Dentistry.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Essential Functions

• Perform daily building inspections to proactively identify and resolve deficiencies, improving operational responsiveness and supporting preventative and predictive maintenance.
• Oversee maintenance and operations decisions regarding repairs and replacements; schedule and manage equipment shutdowns for regular maintenance, including working with vendors and contractors.
• Manage building operations team to support all scheduled events and exams from planning to execution optimizing engagement and successful outcomes.
• Assist with the development, maintenance, and implementation of the capital equipment replacement plan; make recommendations regarding replacement of capital equipment.
• Manage a web-based work order/maintenance management system.
• Develop and maintain administrative and operational policies and procedures manuals and standard operating procedures for use of clinical and mechanical equipment.
• Analyze training needs for department and oversee staff training and participation in on-going technical training; develop in-house training modules.
• Collaborate with Director of Building Operations to prepare annual departmental budget.
• Act as Director of Building Operations in the absence of the Director.
• Perform all other duties assigned by the Director, Building Operations.

Minimum Qualifications

Knowledge of

• Facilities maintenance equipment and practices.
• Building and fire codes.
• OSHA Regulations
• Haz-mat guidelines.
• Project management and principles.
• Budget planning and management.
• Intermediate Microsoft Office Suite (Word, Excel, Access, and Outlook),
• Building management systems or CMMS systems.

Experience

• Minimum of five years' administrative experience in facilities.
• Minimum of three years of prior manager/supervision experience.

Education

• High school diploma or equivalent.

Working Conditions

• Position is full-time, 8 hours per day, 5 days per week.
• Occasional travel may be required.
• May require occasional evening or weekend shifts.
• May require response to emergencies after hours or on weekends.
• Occupational exposure to bloodborne pathogens may be reasonably anticipated. Personal protective equipment will be provided to reduce or eliminate exposure to routine or limited infectious agents.

Preferred Qualifications

Experience

• Experience in a higher education environment preferred.
• Previous experience in a supervisory or lead role helpful.

Ability To

• Exercise independent judgment and discretion.
• Work with a minimum of supervision.
• Manage time and set priorities to meet deadlines.
• Respond quickly to emergencies or unanticipated repairs and maintenance requirements with minimal effect on academic/clinic operations.
• Demonstrate initiative in the development, organization and maintenance of departmental procedures.
• Communicate tactfully, courteously and effectively with faculty, staff, students and the public.
• Project a professional image and maintain professional composure and demeanor.
• Maintain confidentiality of information.
• Work effectively and accurately with multiple interruptions.
• Develop professional letters, reports, and email correspondence.

Education

• Bachelor's degree in business administration, facilities management, or related field preferred.

Other

• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements

• Work performed is a combination of general office/administrative and facilities.
• Use of computer keyboard and telephone.
• Requires frequent walking, sitting and standing; occasional lifting of up to 60 lbs. should be anticipated.
• Requires incumbent to drive on university business; must meet and maintain automotive insurability requirements as defined by the university's fleet safety rules.

Hiring Range: 86,991.16-119,604.16 We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement

University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.