Manager

University of the Pacific; San Francisco (CA); On-site; USD 87,000 - 120,000; Full time

Job summary

University of the Pacific in San Francisco is seeking a Manager for the Physical Plant to ensure daily facility readiness, oversee preventative maintenance, and coordinate with vendors for timely repairs.

The role leads the building operations team, manages budgets, and contributes to capital equipment planning. Candidates typically have 5+ years in facilities and 3+ years in supervision; a Bachelor's degree is preferred.

Qualifications

• Knowledge of facilities maintenance equipment and practices.
• Familiarity with building and fire codes and OSHA regulations.
• Experience with budget planning and management.
• Proficiency in MS Office and CMMS systems.

Responsibilities

• Perform daily building inspections and address deficiencies.
• Oversee repairs, scheduling, and vendor coordination.
• Lead the building operations team for events and exams.
• Contribute to capital equipment replacement planning.
• Manage a work order/maintenance system and SOPs.

Skills

Facilities maintenance

Budget management

MS Office

CMMS

OSHA standards

Education

High school diploma

Bachelor's degree preferred

Tools

CMMS

MS Office

Job description

Position Summary Information

Job Title: Manager

Department: Physical Plant (SF)

Campus: San Francisco

Posting Number: 201304353P

Full or Part Time: Full Time

Number of Months: 12

Work Schedule: Position is full-time, 8 hours per day, 5 days per week.

Open Date: 08/12/2026

Open Until Filled: Yes

Location and Relocation

For in-person roles: This is an in-person role, and the successful candidate must be willing to relocate within California, preferably within 25 miles of the (City) Pacific campus.

For online roles: While this is an online position, Pacific's three campuses are within California and its faculty and staff are mostly California residents. For administrative purposes, California residents are preferred. Out of state hires must be approved either by the Provost and Executive Vice President for Academic Affairs (for academic hires) or by the Chief Financial Officer and Executive Vice President for Finance and Operations.

Visa Sponsorship

This position is not eligible for a visa sponsorship now or in the future.

Primary Purpose

Under the general supervision of the Director, Building Operations, primarily responsible for ensuring daily facility readiness through consistent inspection, proactive identification of issues and coordination with the team to maintain safe and fully operational environments. The role oversees the preventative maintenance program, event operation support, department supply and materials orders, contracted services and projects for the School of Dentistry.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Essential Functions

• Perform daily building inspections to proactively identify and resolve deficiencies, improving operational responsiveness and supporting preventative and predictive maintenance.
• Oversee maintenance and operations decisions regarding repairs and replacements; schedule and manage equipment shutdowns for regular maintenance, including working with vendors and contractors.
• Manage building operations team to support all scheduled events and exams from planning to execution optimizing engagement and successful outcomes.
• Assist with the development, maintenance, and implementation of the capital equipment replacement plan; make recommendations regarding replacement of capital equipment.
• Manage a web-based work order/maintenance management system.
• Develop and maintain administrative and operational policies and procedures manuals and standard operating procedures for use of clinical and mechanical equipment.
• Analyze training needs for department and oversee staff training and participation in on-going technical training; develop in-house training modules.
• Collaborate with Director of Building Operations to prepare annual departmental budget.
• Act as Director of Building Operations in the absence of the Director.
• Perform all other duties assigned by the Director, Building Operations.

Minimum Qualifications

Knowledge of:

• Facilities maintenance equipment and practices.
• Building and fire codes.
• OSHA Regulations
• Haz-mat guidelines.
• Project management and principles.
• Budget planning and management.
• Intermediate Microsoft Office Suite (Word, Excel, Access, and Outlook),
• Building management systems or CMMS systems.

Experience:

• Minimum of five years' administrative experience in facilities.
• Minimum of three years of prior manager/supervision experience.

Education:

• High school diploma or equivalent.

Working Conditions:

• Position is full-time, 8 hours per day, 5 days per week.
• Occasional travel may be required.
• May require occasional evening or weekend shifts.
• May require response to emergencies after hours or on weekends.
• Occupational exposure to bloodborne pathogens may be reasonably anticipated. Personal protective equipment will be provided to reduce or eliminate exposure to routine or limited infectious agents.

Preferred Qualifications

Experience:

• Experience in a higher education environment preferred.
• Previous experience in a supervisory or lead role helpful.

Ability to:

• Exercise independent judgment and discretion.
• Work with a minimum of supervision.
• Manage time and set priorities to meet deadlines.
• Respond quickly to emergencies or unanticipated repairs and maintenance requirements with minimal effect on academic/clinic operations.
• Demonstrate initiative in the development, organization and maintenance of departmental procedures.
• Communicate tactfully, courteously and effectively with faculty, staff, students and the public.
• Project a professional image and maintain professional composure and demeanor.
• Maintain confidentiality of information.
• Work effectively and accurately with multiple interruptions.
• Develop professional letters, reports, and email correspondence.

Education:

• Bachelor's degree in business administration, facilities management, or related field preferred.

Other:

• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job.

• Work performed is a combination of general office/administrative and facilities.
• Use of computer keyboard and telephone.
• Requires frequent walking, sitting and standing; occasional lifting of up to 60 lbs. should be anticipated.
• Requires incumbent to drive on university business; must meet and maintain automotive insurability requirements as defined by the university's fleet safety rules.

Hiring Range

86,991.16-119,604.16 We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti-Discrimination/EEO Policy Statement

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.