Management Assistant I - Phoenix Fire Department

City of Phoenix; Phoenix (AZ); On-site; USD 64,000 - 105,000; Full time

Benefits offered by this job

Pension plan

Medical plans

Dental and vision

Paid time off

Tuition reimbursement

Free bus pass

Job summary

The City of Phoenix, through the Fire Prevention Division, seeks a Management Assistant I to support the Fire Prevention Leadership Team. This role provides administrative coordination, staff supervision, stakeholder communications, and project management to help deliver exceptional service to the community.

The incumbent will work Monday through Friday at the Fire Admin building located at 150 S. 12th St.; teleworking is not an option.

Qualifications

• One year of experience in governmental research, finance or public administration.
• Bachelor's degree in public or business administration; master's coursework in public administration (preferred).
• All finalists subject to criminal background check.
• Some positions require using a City vehicle with valid license and acceptable driving record.

Responsibilities

• Assist in hiring and recruitment activities, and support budget development and procurement processes.
• Supervise Fire Prevention Administrative Staff and demonstrate leadership.
• Coordinate with external stakeholders and customers to ensure seamless service.
• Support meetings and communications with external stakeholders and customers.
• Prepare monthly and annual reports and develop operational procedures to improve methods and systems.
• Interact with department heads and City executives, and with Mayor/City Council offices.
• Oversee contract solicitations including drafting RFPs and RFQs.
• Evaluate proposed changes and manage related special projects.

Skills

Public administration

Budget development

Staff supervision

Project management

Customer service

Education

Bachelor's degree in public administration

Master's coursework in public administration

Tools

Procure Phoenix

Job description

About This Position

The Phoenix Fire Department is committed to providing the highest level of public safety services to our community. We protect lives and property through fire suppression, emergency medical and transportation services, disaster services, fire prevention and public education. Our members will Prevent Harm, Survive and Be Nice!

The Phoenix Fire Department's Fire Prevention Division is seeking a Management Assistant I to support the Fire Prevention Leadership Team. This position plays a key role in administrative coordination, operational support, staff supervision, stakeholder communication, and project management to help the division deliver exceptional service to the community.

Additional Essential Functions

• Assists Fire Prevention Leadership in hiring and recruitment activities, as well as budget development and procurement processes.
• Supervises Fire Prevention Administrative Staff and consistently demonstrates excellent leadership qualities.
• Works with Fire Prevention Leadership to support seamless service between external stakeholders and customers.
• Supports Fire Prevention Leadership in setting meetings and managing communications with external stakeholders and customers.
• Conducts research and surveys, analyzes operational and administrative data, prepares monthly and annual reports including Council documents, and develops operational procedures to improve methods and systems.
• Interacts and communicates with department heads and City executives, offices of the Mayor and City Council, the media, other city, state and federal agencies, and the public on a routine basis.
• Responsible for contract solicitations including drafting requests for proposal and requests for qualification.
• Evaluates proposed organizational, policy, and procedural changes and manages related special projects as assigned.
• Demonstrates superior seamless customer service, integrity, and a commitment to innovation, efficiency, and fiscally responsible activity.

The incumbent chosen for this position will be required to work Monday through Friday at the Fire Admin. building located at 150 S. 12th St.; teleworking is not an option.

SALARY

Pay Range: $64,313.60 to $104,728 annually.

Hiring Range: $64,313.60 to $78,166.40 annually.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Benefits

• Traditional pension with employer and employee contributions, click here for more details: Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.

Minimum Qualifications

• One year of experience in governmental research, finance or public administration.
• Bachelor's degree in public or business administration or a related field, and completion of required course work for a master's degree in public administration, political science, or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

Preferred Qualifications

• Using Procure Phoenix or similar procurement systems, including initiating purchase requests and managing buying activities.
• Creating official reports or memos for leadership.
• Tracking data and trend lines to form reports and provide information for performance dashboards.
• Supervising staff.
• Project management.
• Providing customer service in person and over the phone.

RECRUITMENT DATES

Recruitment closes August 19, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

REFERENCE

Management Asst I, JC:05310, ID# 62655, 08/13/2026, USM, CM, Benefits:007

Building the Phoenix of tomorrow.

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.

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