Fire Prevention Admin Lead & Project Coordinator

City of Phoenix; Phoenix (AZ); On-site; USD 64,000 - 105,000; Full time

Benefits offered by this job

Pension plan

Medical plans

Dental and vision

Paid time off

Tuition reimbursement

Free bus pass

Job summary

The City of Phoenix, through the Fire Prevention Division, seeks a Management Assistant I to support the Fire Prevention Leadership Team. This role provides administrative coordination, staff supervision, stakeholder communications, and project management to help deliver exceptional service to the community.

The incumbent will work Monday through Friday at the Fire Admin building located at 150 S. 12th St.; teleworking is not an option.

Qualifications

• One year of experience in governmental research, finance or public administration.
• Bachelor's degree in public or business administration; master's coursework in public administration (preferred).
• All finalists subject to criminal background check.
• Some positions require using a City vehicle with valid license and acceptable driving record.

Responsibilities

• Assist in hiring and recruitment activities, and support budget development and procurement processes.
• Supervise Fire Prevention Administrative Staff and demonstrate leadership.
• Coordinate with external stakeholders and customers to ensure seamless service.
• Support meetings and communications with external stakeholders and customers.
• Prepare monthly and annual reports and develop operational procedures to improve methods and systems.
• Interact with department heads and City executives, and with Mayor/City Council offices.
• Oversee contract solicitations including drafting RFPs and RFQs.
• Evaluate proposed changes and manage related special projects.

Skills

Public administration

Budget development

Staff supervision

Project management

Customer service

Education

Bachelor's degree in public administration

Master's coursework in public administration

Tools

Procure Phoenix

Job description

The City of Phoenix, through the Fire Prevention Division, seeks a Management Assistant I to support the Fire Prevention Leadership Team. This role provides administrative coordination, staff supervision, stakeholder communications, and project management to help deliver exceptional service to the community.

The incumbent will work Monday through Friday at the Fire Admin building located at 150 S. 12th St.; teleworking is not an option.