Management Assistant

Siemens Mobility; Memphis (TN); On-site; USD 34,000 - 58,000; Full time

Job summary

Siemens is seeking a Management Assistant for the Southaven Distribution Center in Southaven, MS, working Monday–Friday, 6:30am–3:30pm. The role provides comprehensive admin support, manages visits, coordinates events, and safeguards confidential information.

Responsibilities include calendar management, travel arrangements, presentations, and liaison with employees and leadership to maintain efficient operations and a secure workplace.

Qualifications

• Proficient in Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.

Responsibilities

• Provide administrative support to site leadership, including calendar management, meeting coordination, correspondence preparation, and document management.
• Serve as the primary point of contact for visitors, vendors, contractors, and guests entering the facility.
• Manage visitor sign-in procedures and ensure compliance with site security and access requirements.
• Perform Visitor Safety Training and update the electronic EHS vendor log daily.
• Assist in first-day orientation and issue temporary access badges.
• Coordinate communications and direct individuals to the appropriate departments or personnel.
• Maintain accurate records, reports, files, and administrative documentation.
• Assist in preparation of presentations, reports, spreadsheets, and other business documents.
• Coordinate travel arrangements and event logistics as needed.
• Order and maintain office supplies and ensure resources are available.
• Support leadership initiatives while maintaining professionalism and discretion.
• Perform other administrative duties as assigned.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Education

High school diploma or equivalent

Job description

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrive is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Transform the everyday with us!

We are looking for a Management Assistant This position will be based at the Southaven Distribution Center, in Southaven, MS. Work schedule is Monday-Friday 6:30am-3:30pm.

The Management Assistant provides comprehensive administrative and operational support to site leadership while serving as a key point of contact for employees, visitors, contractors, and external stakeholders. This position plays a critical role in maintaining efficient office operations, safeguarding confidential information, coordinating communications, and supporting daily business activities. The Management Assistant serves as the facility gatekeeper, ensuring appropriate visitor access and maintaining a professional and secure environment.

You will make an impact by:

• Provide administrative support to site leadership, including calendar management, meeting coordination, correspondence preparation, and document management.
• Serve as the primary point of contact for visitors, vendors, contractors, and guests entering the facility.
• Manage visitor sign-in procedures and ensure compliance with site security and access requirements.
• Perform Visitor Safety Training and update the electronic EHS vendor log daily.
• Assist in first-day orientation (taking personnel pictures and issuing temporary access badges).
• Coordinate communications and direct individuals to the appropriate departments or personnel.
• Maintain accurate records, reports, files, and administrative documentation.
• Assist in the preparation of presentations, reports, spreadsheets, and other business documents.
• Coordinate travel arrangements, meeting logistics, and special events as needed.
• Order and maintain office supplies and ensure administrative resources are available.
• Support operational and leadership initiatives while maintaining the highest levels of professionalism and discretion.
• Perform other administrative duties as assigned.

You’ll win us over by having the following qualifications:

Basic Qualifications:

• High school diploma or equivalent required.
• Demonstrates the ability to maintain strict confidentiality regarding Siemens business operations, practices, employee information, and sensitive company matters.
• Proficient in all Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication, and time-management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Professional demeanor and customer-focused approach when interacting with employees, visitors, and leadership.
• Ability to lift up to 40 pounds with or without reasonable accommodation.
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship.

About Siemens

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers. Learn more about Siemenshere .

Our Commitment to Equity and Inclusion in our Diverse Global Workforce

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

#LI-TA1 #siemenstradesperson #SiemensMFGcareer #MFGSouthaven

You’ll Benefit From

Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html The pay range for this position is $33,629 - $57,650 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this linkAccommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Application Deadline

This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.

California Privacy Notice

California residents have the right to receive additional notices about theirpersonal information. To learn more, clickhere .

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations

If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this linkAccommodationfor disability form . If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Pay Transparency

Siemens follows Pay Transparency laws.

Application Deadline

This role will be posted for a minimum of five (5) days from the original posting date. The posting timeline may change based on applicant volume to ensure we attract and consider a strong and representative candidate pool.

California Privacy Notice

California residents have the right to receive additional notices about theirpersonal information. To learn more, clickhere .

Criminal History

Qualified applications with arrest or conviction records will be considered foremployment in accordance with applicable local and state laws.