Management Assistant

Nichols College; Dudley (MA); On-site; USD 52,000 - 76,000; Full time

Job summary

SUPSHIP Groton is seeking a qualified professional to support configuration management for multiple ship programs. The role covers controlling engineering change documentation, coordinating drawing submittals, and ensuring database integrity across systems.

You will build and update the Engineering Department Training Plan, and maintain the central CM log to support repair availabilities and new construction events. The position emphasizes process improvement and cross-team collaboration.

Qualifications

• At least one year of specialized experience in management, program analysis, or configuration management.
• Experience applying guidelines to develop or improve work methods and processes.
• Experience with documentation and records in engineering or program offices.

Responsibilities

• Assist in configuration management processes for all ship programs under SUPSHIP Groton’s oversight.
• Identify, control, document, and distribute engineering change documentation and other CM documents.
• Assess database performance, troubleshoot issues, and restore database integrity.
• Review and coordinate drawing submittals and approvals with Contractor representatives.
• Develop and maintain the Engineering Department Training Plan and Comprehensive Training Program.
• Maintain and coordinate the Engineering Dept Central Log for Repair Availabilities and Key Events.
• Assist in developing SUPSHIP Standard Operating Procedures for CM processes.
• Research training programs to develop a comprehensive engineering training program.

Skills

Configuration management

Documentation control

Database performance

Drawing submittal review

Education

Graduate level education (1 year)

Job description

and the job listing Expires on August 19, 2026

Full-Time Job Exploring General Business & Beyond

Duties

• You will assist in the configuration management processes employed by all ship programs under SUPSHIP Groton’s oversight.
• You will be responsible for the identification, status, control, electronic documentation and distribution of engineering change documentation, departures and other configuration management documents.
• You will assess database performance and accuracy, troubleshoot, resolve performance issues and restore database integrity when required.
• You will review and coordinate drawing submittals, and approvals with Contractor representatives.
• You will develop and maintain the Engineering Department Training Plan and the Engineering Comprehensive Technical Training Program.
• You will maintain, administer, and coordinate the Engineering Department Central Log for Repair Availabilities and New Construction Key Events in support of configuration management.
• You will assist in the development and maintenance of SUPSHIP Standard Operating Procedures and instructions necessary to properly administer configuration management processes.
• You will research technical training programs and analyze local training requirements to develop a comprehensive Engineering Department Training Program which suits the needs of all experience levels.

Requirements

Your resume must demonstrate at least one year of specialized experience at or equivalent to the (GS-06) grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Applying knowledge of management or program analysis guidelines to assist in the development, evaluation or improvement of an organization’s work methods, procedures or configuration management processes. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of specialized experience, you may qualify with the following education or combination of both education and experience: One full year of graduate level education in a field of study directly related to the position; OR A combination of experience and graduate education as described above that equates to one year of experience. A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Required Documents

A complete resume is required. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume: employer’s name, starting and end dates (Mo/Yr), hours per week if experience was less than full time (35-40 hours per week), and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience. TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume. Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package. Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified. Are you a veteran claiming 5-point veterans’ preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor’s website: Veterans’ Preference Advisor Are you a disabled veteran or claiming 10-point veterans’ preference? If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference. You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf. Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.). Application documents, including supplemental ones, may be shared outside the Human Resources Office. Supplemental documents may contain your SSN, DOB, or personal information of others (e.g., on military orders, marriage certificates). You may redact this information before submitting; however, if selected, you must provide unredacted originals.