Management Analyst (IT)

City of Murrieta; Murrieta (CA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work option

Job summary

The City of Murrieta is seeking a Management Analyst to partner with the IT Division in Administrative Services to manage budget, contracts, and administrative processes. You will coordinate with Finance, City Clerk, and vendors, preparing Council reports and tracking purchases in the City’s Finance System.

This at-will, full-time role offers a hybrid schedule with potential telework up to two days per week after six months, and a collaborative, detail‑oriented environment supporting GIS,

Qualifications

• Bachelor's degree in business administration or related field.
• At least 3 years of professional administrative or budgetary experience, preferably in government.
• Experience as an Assistant Management Analyst with the City of Murrieta is preferred.

Responsibilities

• Coordinate and oversee budget development, administration, and analysis for the IT division.
• Monitor revenues and expenditures; identify and resolve budgetary issues.
• Prepare City Council agenda reports, resolutions, and related correspondence.
• Coordinate RFQs/RFPs, obtain quotes from vendors, and manage resulting contracts.
• Maintain and track software, hardware, and telecom agreements; process invoices and approvals.
• Communicate effectively with Finance, City Clerk’s Office, Legal, and other departments.

Skills

Budgeting

Financial analysis

Contract administration

Policy development

Administrative processes

Education

Bachelor's degree in Business Administration or related field

Job description

The City of Murrieta is accepting applications for the position of Management Analyst to fill one (1) current vacancy in our IT Department. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year.

POSITION

The City of Murrieta is seeking a Management Analyst to serve as the business and financial partner to the Information Technology Division in the Administrative Services Department. IT keeps the City running with the networks and public safety systems that are relied on around the clock, the business applications, GIS mapping, and help desk support that every department uses. This position makes sure the business side of that work runs as smoothly as the technology. Reporting to the Information Technology Manager, you will coordinate and perform the division’s administrative and financial work, taking initiative to carry assignments through from start to finish. You will take a lead role in developing, administering, and monitoring the division’s budget, including working directly with other departments on IT budget items that affect them. You will coordinate requests for quotes and proposals, obtain quotes from vendors, and prepare and administer the resulting contracts and agreements, working with the City Legal Department as needed. You will track software, hardware, and telecommunications agreements and renewals, and handle purchasing and invoice processing, including working directly with vendors to resolve invoice discrepancies as invoices move through the approval workflow in the City’s Finance System. You will prepare and submit the division’s City Council agenda reports, along with related routing documents and correspondence, so clear, polished writing matters in this role. This position is well suited to a self‑motivated professional who works independently with minimal supervision and is comfortable reaching out directly to Finance, the City Clerk’s Office, the City Legal Department, vendors, and other departments to gather information and move work forward. You will be part of a 12-person IT team with professionals in GIS, Systems & Networking, User Support, and Enterprise Applications, and you will work closely with Finance and departments across the City. The ideal candidate is organized and detail‑oriented, keeps many contracts, deadlines, and purchases on track at once, communicates well with technical and non‑technical audiences, and brings a positive, team‑first attitude. This is an at‑will position.

Work Schedule

The City offers alternatives to the standard 5/8 work schedule, such as a 9/80 or 4/10, subject to department approval and operational needs. After six months of employment, hybrid telework of up to two days per week may also be available, subject to approval.

DEFINITION

Under direction, provides responsible analytical duties and complex staff support to a City department; coordinates, oversees, and participates in assigned administrative service areas, programs, and/or functions within the assigned department; participates in policy development and strategic planning; develops, summarizes, and maintains administrative and fiscal records; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned supervisory or management personnel. May provide functional or technical direction to administrative support staff on a project basis.

CLASS CHARACTERISTICS

This journey‑level professional classification develops and implements policies and procedures for a variety of projects and programs within an assigned department, including budget administration, contract administration, management analysis, and program evaluation. Positions at this level perform the full range of duties as assigned, working grant management and management analysis independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

This journey‑level professional classification develops and implements policies and procedures for a variety of projects and programs within an assigned department, including budget and contract administration, grant management, management analysis, and program evaluation. Positions at this level perform the full range of assigned duties independently, exercising judgement and initiative with only occasional guidance on new or unusual situations and demonstrate proficiency in the operating procedures and policies of the work unit.

ESSENTIAL FUNCTIONS

Management reserves the right to add, modify, or remove job duties as necessary and will make reasonable accommodations consistent with the Americans with Disabilities Act (ADA) and California Fair Employment and Housing Act (FEHA) to enable qualified individuals to perform the position’s essential functions. The omission of a specific duty does not preclude it from being assigned if it is similar, related, or logically aligned with the role’s overall responsibilities.

• Coordinates and performs professional‑level work in assigned administrative service areas, programs, and/or functions, such as budget development, administration and analysis, financial analysis, and/or special staff projects for assigned department
• Participates in the development of department goals and objectives; participates in the development of the department budget
• Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems
• Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs
• Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff, including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations
• Conducts surveys and performs research and statistical analyses on administrative, fiscal, and operational problems or issues; monitors legislation and analyzes proposed legislation
• Serves as a liaison with employees, public and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions
• Assists in the development, management, and reporting of alternate funding sources and ensures compliance with Federal, State, City, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices
• Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities
• Confers with other management staff regarding the provision of administrative and support services
• Maintains accurate records and files; develops storage of records and retention schedules
• Coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field related to the area of assignment; researches emerging products and enhancements and their applicability to City needs
• Develops and utilizes spreadsheets, databases, and other computer applications required to carry out assigned studies, projects, and reports
• Observes and complies with all City and mandated safety rules, regulations, and protocols
• Performs other duties as assigned

EDUCATION AND EXPERIENCE

Any combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered qualifying. A typical way to obtain the required qualifications includes:

• Equivalent to a bachelor's degree from an accredited college or university with major coursework in business administration, public administration, or a related field and
• Three (3) years of professional administrative, analytic, or budgetary experience, preferably within a government agency

• Three (3) years of experience equivalent to an Assistant Management Analyst with the City of Murrieta

LICENSES AND CERTIFICATIONS

Ability to travel to meetings, trainings, site visits, and special events throughout the City may be required. Employee must have access to reliable transportation as needed.

SPECIAL REQUIREMENTS

Disaster Service Workers

In accordance with Government Code 3100, this position is declared to be a disaster service worker subject to such disaster service activities as may be assigned to them by their superiors or by law.

Basic Pre‑Employment Requirements (Tier 1)

Final candidates must successfully complete a basic pre‑employment screening process, which includes a Department of Justice Live Scan (DOJ/LS) background check and a non‑safety pre‑employment physical examination to ensure the ability to perform the essential functions of the position, with or without reasonable accommodation.

KNOWLEDGE OF

• Principles and practices of municipal management and government
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility
• Research and reporting methods, techniques, and procedures including sources of information related to a broad range of municipal programs, services, and administration
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility
• Complex arithmetic and statistical techniques
• Project and/or program management, analytical processes, and report preparation techniques; municipal programs and other related governmental programs
• Public agency budget development and administration; sound financial management policies and procedures
• Principles and practices of contract administration
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly
• Record‑keeping principles and procedures
• Principles of providing functional direction and training
• City and mandated safety rules, regulations, and protocols
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed

ABILITY TO

• Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities
• Plan and conduct effective management, administrative, and operational studies
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner
• Conduct complex research projects on a wide variety of topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports
• Plan, organize, and carry out assignments from management staff with minimal supervision
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials
• Interpret, and apply all pertinent laws, codes, regulations, policies, and procedures, and standards relevant to work performed
• Maintain accurate files and records
• Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards
• Plan, organize, and coordinate the work of assigned staff
• Effectively provide staff leadership and work direction
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals
• Independently organize work, set priorities, meet critical deadlines, and follow‑up on assignments
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

SELECTION PROCESS

Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most qualified candidates will be invited to continue in the selection process.

The examination process may include a combination of appraisal interviews, performance tests, and writing exercises designed to evaluate the candidates' skills, training, and experience.

Successful candidates will be placed on an eligibility list. The City reserves the right to merge eligibility lists as needed. Final selection is contingent upon successful completion of all required pre‑employment requirements.

EQUAL EMPLOYMENT OPPORTUNITY

The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws.

THE COMMUNITY

Located just north of San Diego County, the City of Murrieta is home to approximately 120,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top‑ranked schools, 53 parks, and 1,300 acres of parks, trails, and open space, it is consistently ranked the top place to live in SW Riverside County. With a dynamic business environment, one of the lowest unemployment rates in the state, and a high median income. Murrieta offers its residents an exceptional quality of life in an engaged and connected community.

Employment: At‑Will

FLSA Status: Exempt

Organization: Management, Professional & Confidential Compensation and Benefits Plan

Adopted: 6/02/2003