Management Analyst III

City of Houston; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

The City of Houston's Public Works seeks a Management Analyst III to ensure the Service Line operates efficiently and delivers services that meet customer expectations. You will analyze financial and operational data, monitor contracts, and support leadership with performance reporting.

You will develop budgets, review expenditures, prepare monthly and quarterly reports, and coordinate cross-functional special projects.

Qualifications

• Requires Bachelor's degree in Public Administration, Business Administration, Finance or related field.
• Four years of professional experience in accounting, budget analysis, finance or public administration are required.
• Master’s degree may substitute for two years of experience.

Responsibilities

• Develop, prepare, and monitor authorization requests for goods and services.
• Review budget availability, expenditures, and funding requirements to ensure approvals and alignment with budgeted resources.
• Compile, analyze, and interpret financial, operational, and performance data and develop management reports and dashboards.
• Review and reconcile invoices, delivery documentation, and billing information for accuracy.
• Lead complex special projects involving multiple divisions, departments, and stakeholders.
• Coordinate collection of operational data and prepare monthly/quarterly reports for management review.

Skills

Problem solving

Presentation

Coaching

Multi-tasking

Education

Bachelor's degree in Public Administration, Business Administration, Finance

Job description

Management Analyst III

This position will perform the duties outlined below to help ensure the Service Line is functioning at optimal efficiency in delivering products/services per customers' expectations.

The Management Analyst III develops, organizes, implements, and monitors financial, operational, and administrative activities. The analyst supports Transportation & Drainage Operations (TDO) by analyzing financial and operational data, monitoring contracts and expenditures, improving business processes, coordinating performance reporting, and providing analytical support for management decision-making.

Budget & Financial Analysis

• Develop, prepare, and monitor authorization requests for goods and services.
• Review budget availability, expenditures, and funding requirements to ensure appropriate approvals and alignment with budgeted resources.
• Conduct historical spending and projection analyses to identify trends, forecast future needs, and support budget development and long-range financial planning.

Financial, Operational & Performance Reporting

• Compile, analyze, and interpret financial, operational, and performance data from multiple sources.
• Collaborate with subject matter experts to develop management reports, dashboards, presentations, and other analytical documents.
• Identify trends, variances, and performance issues and provide recommendations to support management decision-making.
• Review and reconcile invoices, delivery documentation, work orders, receiving records, and billing information.
• Verify accuracy, completeness, appropriate approvals, and consistency with authorized terms, contract requirements, and departmental records.
• Identify discrepancies and coordinate with appropriate staff to resolve issues.
• Manage and complete complex and sensitive special projects involving multiple divisions, departments, and stakeholders.
• Support other financial, operational, and strategic initiatives assigned by leadership.
• Coordinate the collection of operational data from work order systems and other departmental sources.
• Provide reporting reminders, verify data accuracy and completeness, and follow up with staff to resolve discrepancies.
• Consolidate and prepare monthly and quarterly operational and performance reports for management review. Lead or assist with special projects involving operational analysis, technology implementation, overtime analysis, process improvement, and cross-functional initiatives as assigned.

Invoice & Documentation Review

• Review and reconcile invoices, delivery documentation, work orders, receiving records, and billing information.
• Verify accuracy, completeness, appropriate approvals, and consistency with authorized terms, contract requirements, and departmental records.
• Identify discrepancies and coordinate with appropriate staff to resolve issues.

Special Projects

• Manage and complete complex and sensitive special projects involving multiple divisions, departments, and stakeholders.
• Support other financial, operational, and strategic initiatives assigned by leadership.

Operational Data Collection & Reporting

• Coordinate the collection of operational data from work order systems and other departmental sources.
• Provide reporting reminders, verify data accuracy and completeness, and follow up with staff to resolve discrepancies.
• Consolidate and prepare monthly and quarterly operational and performance reports for management review. Lead or assist with special projects involving operational analysis, technology implementation, overtime analysis, process improvement, and cross-functional initiatives as assigned.

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

This is a Houston Public Works position at the Tier III Level.

Minimum Requirements

Educational Requirements Requires a Bachelor's degree in Public Administration, Business Administration, Finance or a field directly related to the job.

Experience Requirements Four years of professional experience in accounting, budget analysis, finance, public administration or a field directly related to the job are required.

Substitutions Experience cannot be substituted for the Bachelor’s degree requirement. A Master’s degree in a field directly related to the job may substitute for two years of the above experience requirement.

License Requirements None

Preferences

• Effective problem solving, presentation and coaching skills.
• Ability to multi-task in a high volume, fast paced environment.
• Self-starter and committed to completing tasks timely.
• Strategically minded, who can work well, both independently and in a team environment.
• The ability to organize and prioritize assigned task
• Detail Oriented
• Innovative problem-solving skills

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

General Information

Selection/SKILLS TESTS REQUIRED: None However, the department may administer skills assessment test.

SAFETY IMPACT POSITION: No If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Salary Information Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

Pay Grade 21

Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.