Management Analyst, Associate - Finance & Administration

City of Richmond, Virginia; Richmond (VA); On-site; USD 47,000 - 68,000; Full time

Benefits offered by this job

Language Incentive

Referral Bonus

Tuition Assistance Program

Virginia Retirement System (VRS)

Job summary

The City of Richmond, Virginia's Department of Social Services is seeking a Management Analyst, Associate to provide leadership and financial support for the department. You will work with program staff and COR Finance to ensure timely payment processing in line with regulatory requirements.

Responsibilities include grants administration, policy improvements, and coordination with auditors and city agencies. This role may require nonstandard hours during emergencies.

Qualifications

• Knowledge in data analysis and reporting; audit practices; familiarity with regulations and customer service principles.
• Strong communication skills, both oral and written, across internal and external partners.
• Ability to adapt, analyze information, make decisions, multi-task and work in teams.

Responsibilities

• Serve as the agency’s grants administrator and oversee development, administration, reporting and invoicing.
• Review and improve financial policies and procedures; update program manuals.
• Coordinate with program staff, auditors, state managers, vendors, and city agencies.
• Process and reconcile A/P and credit memos; maintain master data files.
• Prepare financial reports and participate in emergency operations as needed.

Skills

Data analysis

Auditing practices

Customer service principles

Oral and written communication

Education

Bachelor's degree in business/public administration

Two years paraprofessional experience

Equivalent combination of training and experience

Job description

Are you Richmond R.E.A.D.Y ? R espect. E quity. A ccountability. D iversity… YOU !!!

About

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• T uition Assistance Program

Description

The Department of Social Services is seeking a highly qualified candidate to work in the position of Management Analyst, Associate within the division of Finance & Administration. This position will provide leadership and financial support for the Department of Social Services. The position will work closely with program staff and COR Finance to ensure that payment requests are accurate and completed timely in accordance with regulatory requirements. An employee in this class is responsible for coordinating, planning, and implementing strategic procedures for a specific division within the agency and must possess a strong Finance acumen for Accounts Payable, Accounts Receivable for a large complex organization. This is achieved by the application of independent judgement based on knowledge gained through work experience. Positions in this class typically determine if compliance with Richmond City policies are met, approve or disapprove services as well as projects, activities or financial payments.

The anticipated hiring range is $47,490 - $68,224.

Duties include but are not limited to

• Serves as the agency’s grants administrator and oversees the development, administrative requirements, grants reporting and invoicing on behalf of the agency
• Research, reviews, and recommends improvements to current financial policies and procedures. Updates and/or assists in the development of program manuals
• Serves as department liaison with program staff, Auditors, State program managers, vendors, municipal representatives, community boards, professional associations, and various city agencies
• Reviews, processes and/or approves agency administrative/program expenditures
• Processes LASER reimbursements/adjustments monthly
• Maintains agency Master Data files
• Processes and reconciles A/P and credit memos
• Reconciles department financial records
• Prepares and maintains a variety of financial reports and records
• Participates in Mass Care Center operations during incidents or declared emergencies as needed for the duration of the event.
• City of Richmond Department of Social Services employees may be required to work nights, weekends, holidays, during inclement weather and during declared emergencies.**

Qualifications, Special Certifications And Licenses

Considerable knowledge in analysis and reporting of data; audit practices; background in department of focus; English language including the meaning and spelling of words, composition, and grammar; ordinances, government regulations, agency rules, and the legislative process; and principles for providing customer service, including meeting quality standards for services and customer satisfaction.

Demonstrated skills in analyzing complex issues; communicating with various internal and external departments; drafting and revising documents; managing multiple priorities and deadlines; managing program in focus area; preparing forecasts, reports, analyses for special projects, etc.; and oral and written communication.

Demonstrated ability to adapt; analyze information; make decisions; multi-task; problem solve; and work in teams.

Minimum Training And Experience

• Bachelor's degree in business/public administration or field related to assignment;
• Two years of paraprofessional experience in area related to assignment, such as assisting with program or project administration and management analysis;
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification.

Preferred Training And Experience

• Minimum of 2 years’ experience with Governmental accounting concepts and principles
• Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat
• Minimum of 2 years’ experience with analyzing and aggregating data
• Thorough knowledge of mathematical calculations including but not limited to addition, subtraction, multiplication, division, percentages, and ratios

LICENSING, CERTIFICATIONS, And OTHER SPECIAL REQUIREMENTS

• Some assignments may require a valid Driver's License with a satisfactory driving record, and a valid Commonwealth of Virginia Driver's License within 30 days of hire.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Veronica Kenner, by email at [e-mail].

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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