Administrative Temporary Pool

City of Richmond, Virginia; Virginia (MN); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Virginia Retirement System (VRS)

Language Incentive

Referral Bonus

Tuition Assistance Program

Job summary

A city government organization is seeking a candidate for clerical and administrative support roles. Responsibilities include data entry, managing records, and supporting departmental functions. Ideal candidates should show accuracy, organizational skills, and excellent communication abilities. This role requires attention to detail and the capacity to work independently in a dynamic environment. Additional benefits include a tuition assistance program and a language incentive.

Qualifications

• Education and experience may vary by position; equivalent combinations accepted.
• Experience with standard office operations and software is necessary.

Responsibilities

• Provide clerical support requiring initiative and accuracy.
• Manage data entry and maintain filing systems.
• Process financial transactions with verified accuracy.

Skills

Data entry accuracy

Customer service

Attention to detail

Excellent written and oral communication

Tools

Microsoft Office Suite

Standard office equipment

Job description

Are you Richmond R.E.A.D.Y ? R espect. E quity. A ccountability. D iversity… YOU !!!

About

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Description

This position is established for a specific period of time and falls into the category of either short term, seasonal, pool, provisional, grant‑funded or emergency. The intent of this position is to create a pool of qualified candidates to fill short‑term staffing needs throughout the City.

Duties include but are not limited to

Duties are specific to the needs of the department. Below is a sample of job duties:

• Provide semi‑skilled and skilled clerical and office support, requiring independent initiative in the areas of accuracy, neatness, and timeliness of work product. As assigned, work may include receptionist duties, including furnishing general information within prescribed rules; data entry; document preparation including proof‑reading and editing; filing and maintaining filing systems; mail processing; routine record‑keeping; arranging appointments and schedules; preparing meeting agendas and taking minutes; processing financial transactions including verification of mathematical accuracy and proper coding; copying; and ordering or maintaining supply inventories.
• Provide skilled clerical and specialized administrative support for one or more professional staff members or an assigned program. Work requires independent decision‑making for routine transaction processing in accordance with established rules, policies, and procedures. In addition to administrative support, incumbents may perform program and event logistics and customer support, including providing specialized program information. As assigned, work may include gathering, interpreting, and explaining technical and procedural information related to program services and policies; producing a variety of documents from rough drafts, notes, or oral instructions, or composing original correspondence; maintaining filing systems; scheduling meetings and events; making travel arrangements; data entry and spreadsheet maintenance; processing purchasing transactions, contracts, and other financial transactions such as accounts payable/receivable; processing payroll; preparing presentations that include maps, graphs, and charts; and ordering and maintaining supplies.

Qualifications, Special Certifications And Licenses

MINIMUM TRAINING AND EXPERIENCE:

• Education, years of experience, Special Certifications and Licenses may vary and are specific to the position.
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classifications.

Knowledge, Skills, and Abilities

TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some Combination Of The Following)

• English language and grammar
• Standard office equipment such as multi‑line phones, computers, copiers, fax machines, scanning machines, etc.
• Software such as Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Basic arithmetic calculations and mathematics
• Administrative and clerical procedures such as word processing, managing files and records, and designing forms
• Office functions, clerical duties, and business principles

Skills (some combination of the following)

• Entering data accurately
• Maintaining confidentiality
• Thinking critically to solve problems
• Utilizing negotiation techniques and bringing others together to achieve positive business outcomes
• Data entry
• Customer service

Abilities (some combination of the following)

• Follow established procedures
• Attention to detail
• Excellent written and oral communication
• Work independently with little supervision
• Work and support a team/staff
• Multi‑task
• Time management and organization
• Use of sound judgment and decision making
• Work in a fast‑paced environment

Americans With Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at [e-mail].

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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