Management Analyst

City of Woodinville; Woodinville (WA); On-site; USD 93,000 - 128,000; Full time

Job summary

The City of Woodinville is seeking a Management Analyst to support the Executive Department and Assistant City Manager by managing interdepartmental projects, budgets, grants, and city-wide initiatives.

Under the direction of leadership, you will prepare analyses, reports, and presentations, coordinate cross-departmental teams, and liaise with City Council and the public to advance programs and initiatives.

Qualifications

• Experience with budget development and grant program administration.
• Ability to analyze complex programs and prepare reports for city leadership.
• Proven project management and cross-department coordination skills.

Responsibilities

• Plans and coordinates projects and programs across departments.
• Manages budget development, grant administration, and strategic initiatives.
• Prepares reports, presentations, and materials for City Council and staff.
• Supports communications, events, and engagement with the public.

Skills

Grant administration

Economic development

Project management

Budget analysis

Policy analysis

Interdepartmental coordination

Public administration

Communication

Job description

The City of Woodinville is comprised of 54 full-time employees whose work each day helps shape Woodinville’s community and future. Our employees play a vital role in supporting residents, businesses, and visitors through meaningful public service. The City offer’s a competitive compensation and benefits program designed to support employee well-being and professional growth.

About the City

Woodinville, Washington is a premier tourist destination with a population of about 14,000, though the City will likely grow rapidly over the next five years or so. This growth is resulting in lots of exciting projects and programs. Located about 20 miles northeast of Seattle, Woodinville offers the benefits of a bustling urban area against the backdrop of the picturesque Sammamish River Valley. Woodinville is known for its tourism industries with over 130 wineries, breweries, and distilleries and numerous opportunities for outdoor activities.

The City is looking for it's next Management Analyst! In this role, you will support the Executive Department and Assistant City Manager by managing interdepartmental projects and city-wide initiatives and programs. Under the direction of the Assistant City Manager, the Executive Department Management Analyst performs research, analysis, and administrative work of a highly responsible nature, including policy analysis and implementation, program administration, budget analysis, and the preparation of complex management studies, reports, and presentations. The responsibilities of this position include managing day-to-day City functions; budget development; grant program administration; communications, creating, and managing new programs and initiatives as assigned, and involve a high level of interaction with City staff, and interaction with City Council and the general public.

Within the Executive Department, Management Analysts may be assigned to one or more City programs including but not limited to: Emergency Management, Communications/Engagement, Economic Development, and Budgeting.

As the Management Analyst you will

• Plans, coordinates, and implements projects and programs requiring specialized knowledge of grant administration, economic development, event planning, and compliance with broad federal programs such as the Americans with Disabilities Act and Title VI of the Civil Rights Act of 1964. Administers assigned professional contracts and directs consultant work.
• Performs a wide variety of complex and diverse professional and technical administrative duties. Plans, coordinates, evaluates, and participates in special projects, including research of new programs, services, or technologies; management studies; and the preparation and presentation of reports. Facilitates and leads projects, including coordinating cross-departmental initiatives and assembling and coordinating interdepartmental staff teams to advance City programs, projects, and organizational priorities.
• Serves as an administrative staff to various commissions, task forces, and committees and City Council, as assigned. Compiles legislative and meeting materials for commissions and committees, and City Council in the City Clerk’s absence.
• Participates in professional groups and regional meetings as assigned; maintains updated knowledge and awareness of issues and best practices, as well as new trends and innovations in various assigned subject areas.
• Performs general administrative support functions including ordering of supplies, managing employee building access, invoice acceptance and approvals, and assisting with event planning.

Emergency Management

• Assists in the coordination of the City's Emergency Management program including leading/supporting plan development, assisting staff drills and training, and supporting the Emergency Manager with research and development of strategic crisis communications.
• Assist with the City’s emergency preparedness efforts including fire drills, AED monitoring, and CPR/first aid training events.

Communications/Engagement

• Assists the Community Engagement Coordinator with City’s communications program, including drafting press releases and media relations, managing website and social media, graphic design, and brand management, producing newsletters and mailings, and consulting with department heads/City leadership to inform and engage the public around important projects and initiatives.
• Responds to and resolves requests for services, information, and complaints.
• Assists with the management of the City Wellness Program, including staff committees and reporting. Assist with the development of health-related information, activities, and events for employees. Assists with monitoring organizational culture and providing resources for active employee engagement via the Wellness Program.

Budgeting

• Coordinates and assists with budget monitoring and development, capital planning, and the development of performance metrics and strategic planning.
• Leads processing of invoices, purchase orders, and accounting functions for the Executive Department.

Skills and Behaviors for success

Knowledge of:

• General City management principles, including policies, functions, and responsibilities of the City.
• Laws, ordinances, rules, and regulations affecting the City.
• Best practices in assigned subject areas.
• Principles, techniques, and methods of project management, data analysis, and evaluation.
• Economic, political, social, and psychological factors related to local government.
• Budget development principles and financial analysis.
• Strategic planning and organization development principles.
• Collaborative problem-solving methods.
• Principles and practices of public administration.
• Human relations and interpersonal communications; team building.
• Conceptual and analytical thinking.
• Professional written and digital communications.
• Project management, including contract development and monitoring.
• Graphic design.
• Numeric aptitude; problem-solving and analytic abilities; initiative, ingenuity, and imagination; and memory and concentration.
• Requires strong verbal aptitude, excellent writing, and public speaking ability.

Ability to:

• Contribute to the strategic planning process.
• Collect, analyze and prepare data for dispersal to a variety of audiences.
• Prepare reports, news releases, educational and promotional materials, correspondence, and communicate effectively in written and verbal form.
• Draft and assist with negotiation of effective legal documents and agreements.
• Evaluate programs and make policy recommendations.
• Function as a utility player coordinating multiple projects, programs, and activities simultaneously in a variety of subject areas.
• Represent the City and interact professionally with elected officials, strategic partners, and the general public.
• Analyze problems, recommend solutions, and make difficult decisions.
• Coordinate multiple activities simultaneously; adapt to change and remain flexible.
• Exercise good judgment.
• Use software to perform analysis and present information.
• Work in a fast-paced environment and meet deadlines.
• Understanding instructions and reason to make judgments.
• Display patience and persuasiveness when interacting with others.

Physical Requirements

Work is performed primarily indoors in an office setting. Physical effort is needed to lift and carry equipment and supplies. Basic communication skills such as talking, seeing, and hearing are needed for frequent person-to-person contact, computer, and telephone usage. Use of hands and fingers to handle objects and control automated equipment, computers and office machines, using finger dexterity. Patience and persuasiveness are needed when interacting with others. Must have the ability to work in a fast-paced environment and meet deadlines. Necessary aptitudes include understanding instructions, numerical aptitude, problem solving, analytical ability, memory, concentration, and judgment. The nature of work has frequent interruptions and deadlines. May be required to work beyond normal working hours.

Compensation, Classification and Labor Representation

The full salary range for this position is step # 1 $93,170.00 to step # 9 $127,511.00. The appointment will typically be made between step # 1 $93,170.00 to step # 3 $100,772.00.

This position is not eligible for overtime and is non-represented. It is classified as a Management Analyst. Classification descriptions are typically written broadly and may not include all specific duties and responsibilities of the position.

Please note that the City of Woodinville is primarily an in-person work environment. This opening is located at Woodinville City Hall and will work primarily in an office environment.

Questions:

HR Analyst: LaMarkus Gilliard

Email: [e-mail]

Additional Information:

Equal employment Opportunity:

The City of Woodinville is an equal opportunity/affirmative action employer committed to achieving excellence and strength through diversity. The City seeks a wide range of applicants for its positions so that one of our core values, a qualified and diverse workforce, will be affirmed. The City of Woodinville fully embraces diversity and equal opportunity that represent a variety of backgrounds, perspectives, and skills. Americans with Disabilities Act (ADA) compliance requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Visa Sponsorship: The City of Woodinville does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.