Management Analyst

Maricopa-Association-of-Governments; Phoenix (AZ); Hybrid; USD 68,966 - 103,449; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Maricopa Association of Governments is seeking a detail‑oriented executive office assistant to support the executive director and policy committees in a hybrid Phoenix environment. You will manage calendars, prepare agenda materials, coordinate meetings, and handle correspondence with internal and external stakeholders.

The role requires a Bachelor's degree and 3+ years of executive administrative experience, with strong communication and organizational skills.

Qualifications

• Bachelor's degree or equivalent required.
• 3+ years executive‑level administrative support experience preferred.
• Strong written and verbal communication skills.

Responsibilities

• Prepare and execute policy committee agendas and meetings.
• Manage calendars, travel, and executive communications.
• Draft documents and maintain records and reporting.

Skills

Executive support

Communication

Stakeholder engagement

Time management

Adaptability

Education

Bachelor's degree in Business, Political Science, Statistics, Urban Planning, or related field

Tools

Microsoft Office

Job description

Company:Maricopa Association of GovernmentsCloses:The position is open until filled.Status:Full timePay Rate:SalaryTitle Range:$68,966.43 - $103,449.65Why Join MAG:MAG is a great place to work. We offer a competitive salary, excellent benefits, and a hybrid work environment that supports flexibility, with a minimum of three days per week in the office, along with a collaborative culture where employee contributions make a real impact.About MAG:The Maricopa Association of Governments (MAG) is a group of local governments working together on issues that touch the lives of every resident. We are a regional planning agency that develops solutions in areas such as transportation, environmental and air quality, and human services. MAG serves a thriving region of 5 million people. Our members include 28 cities and towns, three Native nations, and Maricopa and Pinal counties. Our planning area encompasses more than 10,000 square miles. MAG is the council of governments and the designated metropolitan planning organization for transportation planning for the greater Phoenix metropolitan area.Visit www.azmag.gov to learn more.Your TeamMAG's Executive Office provides strategic leadership, oversight, and support to ensure the effective implementation of our mission. It serves as the central hub for executive decision making, policy development, and cross-departmental coordination. The office works closely with senior leadership and external stakeholders to drive organizational priorities, foster innovation and maintain high standards of accountability and performance across all units.The PositionMAG seeks an energetic, motivated, detailed and team oriented professional to support the executive office and policy committees.Main responsibilities include:Facilitates preparation and execution of MAG policy committee agendas and meetings, including Regional Council, Regional Council Executive Committee, Management Committee, and/or Transportation Policy Committee.Performs various administrative activities during policy committee meetings, including roll call, maintenance of quorum, recording of committee actions and associated reporting to chair.Prepares and distributes committee agenda materials, public meeting notices, and set-up for committee and stakeholder meetings.Manages calendars for the executive director and executive team, scheduling internal and external meetings, travel, and agency-supportive activities, as directed.Manages the agency-wide 12-month policy committee agenda tracking system and supports bi-weekly internal agenda planning meetings.Facilitates executive communication, prioritizing and responding to emails, phone calls, and correspondence in a timely manner.Builds relationships with MAG member agencies and stakeholders. Responds to requests from internal and external stakeholders.Supports and manages special projects at the direction of the executive office.Provides various executive support, including maintaining databases and contact lists, completing lobbyist registration and reporting, and/or preparing invoices and expense reports.Screens calls, emails, and visitors on behalf of the executive office.Organizes and maintains files, databases, and other information systems.Drafts documentation for procedures and processes. Manages Continuity of Operations Plan (COOP) for the Administrative Division, standardizing documents, and conducting an annual review of key agency documents.The CandidateThe most successful candidate will have the following knowledge, skills and abilities:You will be skilled in:Applying general office practices, administrative procedures, records management, and other organizational techniquesCreating reports and presentationsDemonstrating effective written and verbal communicationProviding a high level of customer service and stakeholder engagementTyping and entering data with minimal errorsUtilizing common business software applicationsAdaptable in performing a wide range of duties, frequently shifting between tasks of varying nature or complexityYou have the ability to:Adapt to rapidly changing and demanding environmentsAnalyze and think critically, draw conclusions, and report results accuratelyDevelop and maintain effective and appropriate working relationshipsExercise sound judgement to make critical decisionsMaintain confidentiality of information and professional boundariesManage multiple projects with competing timelines effectivelyOrganize and maintain paper documents and electronic files accuratelyUnderstand and complete oral and written directionsTechnology SkillsYou are proficient in Microsoft Windows and Microsoft Office products, including Word, Outlook, PowerPoint, and Excel.Experience and EducationBachelor's degree from an accredited college or university in Business, Political Science, Statistics, Urban Planning, or a related field.At least 3 years executive level administration support or 5 years general administrative support.Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities.The Maricopa Association of Governments is an Equal Opportunity Employer. During the selection process, any applicant requiring accommodation for a disability should advise the Human Resources Division at [e-mail] or by calling [phone].302 N. First Ave., Suite 200, Phoenix, AZ 85003