Management Analyst

U.S. Department of Veterans Affairs; Columbia Township (MO); On-site; USD 55,000 - 85,000; Full time

Job summary

The Management Analyst position is based at Harry S. Truman Memorial Veterans Hospital in Columbia, MO, within the Surgery Service. The role supports the Service Line across departments, including coordination with other services and VISN meetings.

Responsibilities include studies of administrative processes, data collection and reporting, performance monitoring, and guidance to staff on requirements. The role also serves as COR for assigned contracts and coordinates personnel and space

Responsibilities

• Conducts studies of administrative processes and workflow activities within Surgery Service to identify issues and areas needing management attention
• Collects, compiles, and organizes data from established sources for review by supervisors and management officials
• Researches administrative issues and gathers information related to performance measures, accreditation requirements, and operational activities
• Reviews information for accuracy and completeness and prepares reports, summaries, and briefing materials for management review
• Monitors service performance indicators and maintains tracking systems used to evaluate compliance with goals, policies, procedures and reporting requirements
• Provides administrative support during planning initiatives, program reviews, and management studies by gathering background information and preparing supporting documentation
• Provides guidance to staff on established requirements and prepares related correspondence and documentation
• Conducts reviews of administrative and operational processes and provides recommendations to supervisors and managers
• Assists in identifying opportunities to improve efficiency, effectiveness, and resource utilization
• Assists in developing documentation and supporting materials for short- and long-range planning
• Provides administrative support to clinical section chiefs and supervisors by coordinating personnel actions and assisting with process improvement activities
• Serves as Contracting Officer Representative (COR) for assigned contracts in accordance with training and delegation requirements
• Assists in the preparation of space, equipment and supply requests and coordinates submissions; maintains equipment inventory records
• Serves as a point of contact with Human Resources on routine personnel matters and assists in gathering information required for personnel actions
• Assists with monitoring clinic operations and identifying issues affecting workload management and patient access
• Assists management in gathering information related to space utilization, resource needs, and clinic operation

Job description

The Management Analyst for Surgery Service is directly under the Surgery Service at Harry S. Truman Memorial Veterans Hospital in Columbia, MO.

The Management Analyst works in a broad capacity for the Service Line at large, consisting of surgeons for all specialties as well as the anesthesia department. This position works as one of the key representatives under the Surgery Service line to other services, other facilities, and at VISN level meetings and conferences. The duties of this position include but are not limited to:

• Conducts studies of administrative processes and workflow activities within Surgery Service to identify procedural issues and areas requiring management attention
• Collects, compiles, and organizes data from established sources for review by supervisors and management officials
• Researches administrative issues and gathers information related to performance measures, accreditation requirements, and operational activities
• Reviews information for accuracy and completeness and prepares reports, summaries, and briefing materials for management review
• Monitors selected service performance indicators and maintains tracking systems used to evaluate compliance with established goals, policies, procedures, and reporting requirements
• Provides administrative support during planning initiatives, program reviews, and management studies by gathering background information, compiling data, and preparing supporting documentation
• Provides guidance to staff on established requirements and prepares related correspondence, reports, and supporting documentation
• Conducts reviews of administrative and operational processes and provides recommendations to supervisors and managers concerning work methods, procedures, and program operations
• Assists in identifying opportunities to improve efficiency, effectiveness, and resource utilization through the application of established management principles and practices
• Assists in developing documentation and supporting materials used for short- and long-range planning activities
• Provides administrative support to clinical section chiefs and supervisors by coordinating personnel actions, tracking administrative requirements, and assisting with process improvement efforts related to technical and administrative operations
• Serves as Contracting Officer Representative (COR) for assigned contracts in accordance with established training and delegation requirements
• Assists in the preparation of space, equipment and supply requests by collecting supporting information, preparing required documentation, and coordinating submissions through appropriate channels. Maintains equipment inventory records and assists with recurring supply and clinical product ordering activities
• Serves as a point of contact with Human Resources on routine personnel matters and assists in gathering information required for personnel actions
• Assists with monitoring clinic operations and identifying procedural issues affecting workload management and patient access
• Assists management in gathering information related to space utilization, resource needs, and clinic operation

Work Schedule: Monday - Friday 8:00am - 4:30pm Telework: Not available Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD106110 Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized