Managed Payroll Specialist

Remote Jobs; Dallas (TX); Remote; USD 75,000 - 110,000; Full time

Job summary

OneSource Virtual (OSV) is seeking a Managed Payroll Specialist to deliver end-to-end payroll processing support for managed customers. This remote role requires handling multiple customers with strict deadlines in a fast-paced, team-based environment, including year-end Workday support and configuration.

The position emphasizes client communication, issue resolution, and collaboration with internal teams to ensure accurate payroll services across service levels.

Qualifications

• 3+ years of payroll experience with end-to-end processing, research, payroll logic, and troubleshooting.
• 3+ years of customer experience, or proven ability to operate at this level.
• Advanced proficiency with Microsoft Word and Excel.
• Strong understanding of payroll taxes, payroll configuration, and payroll compliance.
• Multi-jurisdiction tax, payroll year end and W‑2 support and adjustments experience.
• Strong written and verbal communication skills.

Responsibilities

• Act as named Specialist for Managed Payroll and Payroll Administrative customers; support other OSV payroll, tax and garnishment customers as needed.
• Manage and respond to cases daily to ensure SLAs and high client satisfaction levels.
• Respond to internal escalated cases from payroll team and other internal stakeholders.
• Lead weekly, monthly, and quarterly client calls; participate in client transitions and other service area calls as needed.
• Configure basic to medium complex Workday pay components, deductions, run categories and support the year-end process.
• Troubleshoot quarter and year-end audit reports and make recommendations to customers.
• Maintain payroll services support documentation.
• Work with peers and customer teams to collaboratively support customers and resolve requests.
• Support continuous improvement initiatives and service enhancements.

Skills

Payroll processing

Customer experience

Excel

Word

Communication

Payroll taxes

Payroll configuration

W-2 support

Root cause analysis

Education

Associate's degree

Tools

Microsoft Word

Microsoft Excel

Job description

OneSource Virtual (OSV) has worked exclusively with Workday customers since 2008 to deliver compliant, in-tenant technology and expert services to automate the administrative, transactional tasks of payroll, taxes, earned wage access, accounts payable, and benefits. With over 1,500 customers, 92% retention, and $225+ billion in treasury movement annually, OSV helps organizations maximize their Workday investment and operate it with confidence. Payroll, benefits, and finance solutions - all in one place.

** Must be able to work 9:00 am - 6:00 pm PST **

Summary

The Managed Payroll Specialist will be responsible for providing full end-to-end payroll processing support for OSV's Managed Payroll customers. Will manage multiple customers with various deadlines in a fast-paced work environment. This remote position resides in a customer team environment and, in addition to supporting specific managed customers, will also support all OSV customers across all service levels as the leaders and business deem necessary. In addition to day-to-day support, Workday payroll configuration and year-end support is required.

Responsibilities

• Act as named Specialist for Managed Payroll and Payroll Administrative customers; and support other OSV payroll, tax and garnishment customers as needed within the service team.
• Manage and respond to cases daily to ensure service level agreements and high client satisfaction levels are being met.
• Respond to internal escalated cases from payroll team and other internal stakeholders.
• Manage the timely resolution of customer issues including handling customer escalations, perform and document Root Cause Analysis and implement remedial procedures to close gaps identified.
• Lead scheduled weekly, monthly, and quarterly client calls; participate in new client transition and other service area calls as needed, such as tax.
• Configure basic to medium complex Workday pay components, deductions, run categories and support the year-end process and possible assist with special projects as needed.
• Troubleshoot quarter and year-end audit reports and make recommendations to customers.
• Meet quality and production metrics and scorecards.
• Maintains payroll services support documentation.
• Works extensively with peers and customer teams to collaboratively support customers and resolve requests.
• Experience in a team environment and a willingness to work towards improvements, open to new ideas and procedures.

Competencies

• Excellent critical thinking, consultative, and problem-solving skills
• Strong communication skills with emphasis on outstanding customer service
• Strong organizational skills with ability to multi-task, support multiple customers effectively, while being detail oriented with good time management skills and accuracy.
• Ability to establish and maintain effective working relationships.
• Strong analytical, data entry and research skills
• Self-directed management of workload with ability to meet tight deadlines and competing demand.
• Excellent problem solving and mathematical skills.
• Strong understanding of payroll processes and procedures
• Exercises independent judgment and a sense of urgency

Qualifications

Education/Certification Requirement

Associate's degree

Required

• 3+ years of Payroll experience involving end-to-end processing, research, payroll logic, and troubleshooting
• 3+ years Customer Experience, or proven skills to operate at this experience level.
• Advanced Proficiency with the Microsoft Word and Excel
• Strong understanding of Payroll Taxes, intermediate Payroll configuration and Payroll Compliance.
• Multi-Jurisdiction tax, Payroll Year End and W-2 Support and Adjustments experience.
• Strong written and verbal communication skills

Preferred

• Experience in an outsourcing environment - payroll, or tax, Workday and Salesforce programs

#LI-REMOTE

You are encouraged to learn and share ideas when you join the OneSource Virtual team. We reward innovative thinking, fresh perspectives, creative collaboration, and hard work. As an organization experiencing routine strategic growth, we are always on the lookout for intelligent, talented, and forward-thinking professionals to join our team. OSV employees enjoy a values-based culture, upward mobility, and professional development with opportunities of all kinds.