Mall Management Administrative Specialist

simon; Atlanta (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Simon Mall Management in Atlanta is seeking an organized administrative professional to support office operations at Phipps Plaza. You will assist with financial processes, vendor communications, and daily tasks to keep the property running smoothly.

The role emphasizes accuracy, strong communication, and the ability to prioritize multiple tasks, from handling accounts and budgets to coordinating leasing activities and marketing support, in a fast-paced retail environment.

Qualifications

• High school diploma or equivalent; some college preferred.
• 2–4 years of administrative office experience in a fast-paced environment.
• Knowledge of administrative and clerical procedures and customer service practices.
• Aptitude for understanding financial reports and extracting information.
• Strong proficiency in Microsoft Office, JD Edwards, OneWorld, and web-based tools.
• Excellent verbal and written communication; detail-oriented and organized.

Responsibilities

• Support Accounts Payable/Receivable, procurement card, petty cash, budgets, CTI, contract preparation; bank reconciliation handled by HO.
• Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proofs of performance.
• Coordinate short-term leasing tracking and milestones; update SLIM or One World; process monthly rent, tenant sales, and overage rent.
• General office tasks: ordering supplies, maintaining inventory, drafting documents; HR admin as needed.
• Provide general administrative support and projects as directed.

Skills

Administrative support

Office software

Communication skills

Organization & detail

Financial report understanding

Education

High school diploma or equivalent

Some college preferred

Tools

JD Edwards

OneWorld

Microsoft Office

Web-based input software

Job description

Simon Mall Management in Atlanta is seeking an organized administrative professional to support office operations at Phipps Plaza. You will assist with financial processes, vendor communications, and daily tasks to keep the property running smoothly.

The role emphasizes accuracy, strong communication, and the ability to prioritize multiple tasks, from handling accounts and budgets to coordinating leasing activities and marketing support, in a fast-paced retail environment.