Major Gifts & Donor Relations Coordinator

Stanford University; Palo Alto (CA); Hybrid; USD 30,000 - 43,000; Full time

Job summary

Stanford Law School’s Office of External Relations seeks a Development Coordinator to provide administrative support to three major gift officers and to help steward nationwide donor relationships. Responsibilities include drafting routine communications, coordinating travel and meetings, maintaining donor records, generating reports, assisting with donor events, and supporting budgeting.

A Bachelor’s degree (preferred) with one year of relevant experience is expected; strong computer and online

Qualifications

• Bachelor’s degree (preferred) and one year of relevant experience or combination of education and relevant experience.
• Advanced computer skills and demonstrated experience with office software and email applications, including Google Suite.
• Advanced on-line research capabilities.
• Knowledge of Adobe Acrobat Suite a plus.
• Ability to work on multiple projects simultaneously.
• Ability to adapt to changing priorities, deadlines, and customer needs.
• Ability to perform detailed work with a high level of accuracy and attention to detail.
• Strong organization skills.

Responsibilities

• Provide project and administrative support to three major gift officers. This includes: producing meeting agendas and travel itineraries for field staff and the dean as needed; coordinating travel arrangements for field staff and the dean as needed; prepare reports and data entry.
• Respond to inquiries, and determine and take appropriate action as required.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, grant proposals, conference and seminar materials, reports, brochures and displays.
• Build a network of relevant contacts, and stay informed on current university initiatives and activities.
• Review and track funds and report on use of gifts and conduct front line research as assigned.
• Assist in the planning, implementation and staffing of donor cultivation and other special events as needed.
• Retrieve information about prospects and donors, update records, and generate reports using the university’s external relations database.
• Assist with budget tracking and process reimbursements for team as needed.
• Review calendars for upcoming travel/projects/events to determine actions needed for successful and timely completion.
• Create and revise donor biographies and proactively assure that all information is current and accurate. This might include creating summaries comprised of information obtained from Stanford’s database and also information obtained from on-line research to ensure a full understanding of all of the information needed to complete the individual’s biography.
• Other duties may also be assigned.

Skills

Computer skills

Online research

Multitasking

Organization

Education

Bachelor's degree (preferred)

Tools

Google Suite

Microsoft Office

Adobe Acrobat

Microsoft Access

Job description

Stanford Law School’s Office of External Relations seeks a Development Coordinator to provide administrative support to three major gift officers and to help steward nationwide donor relationships. Responsibilities include drafting routine communications, coordinating travel and meetings, maintaining donor records, generating reports, assisting with donor events, and supporting budgeting.

A Bachelor’s degree (preferred) with one year of relevant experience is expected; strong computer and online