Major Gifts Coordinator: Donor Stewardship & Events

Stagetime Inc.; New York (NY); Hybrid; USD 50,000 - 52,000; Full time

Benefits offered by this job

Full Benefits

Pay range: $50,000–$52,000 annual

Job summary

The Metropolitan Opera seeks an Administrative Assistant to support the Senior Director of Major Gifts and a nine-person Major Gifts team in New York. You will coordinate small cultivation events, manage calendars, and handle mailings, reporting, and donor requests.

This role includes daily coordination, data entry in Tessitura, and payroll support as needed. Strong organizational and communication skills are essential, as is a passion for the performing arts.

Qualifications

• Bachelor's degree or equivalent required.
• Minimum 2 years of related administrative experience.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and written communication skills.
• Proficiency with Outlook and Microsoft Office; Tessitura experience a plus.
• Passionate about the performing arts, with knowledge of music/opera a plus.

Responsibilities

• Support the Major Gifts team by coordinating all project-based functions, including events and cultivation activities.
• Collaborate with Assistant Director, Major Gifts and Development Strategy on change management projects.
• Maintain calendar for Major Gifts team and track deadlines and progress.
• Provide weekly progress reports and ensure tasks are completed on time.
• Facilitate weekly team meetings and distribute materials; run reports on progress toward goals.
• Assist with donor ticket requests, mailings, data maintenance in Tessitura, and mail merges.
• Handle invoicing, bills, POs, and expense reporting; manage weekly payroll entries.
• Generate reports from Tessitura as needed and execute donor stewardship gifts.

Skills

Bachelor's degree

Admin experience

Organizational skills

Interpersonal & written skills

Outlook / MS Office

Tessitura experience

Education

Bachelor's degree or equivalent

Tools

Tessitura

Microsoft Office

Outlook

Job description

The Metropolitan Opera seeks an Administrative Assistant to support the Senior Director of Major Gifts and a nine-person Major Gifts team in New York. You will coordinate small cultivation events, manage calendars, and handle mailings, reporting, and donor requests.

This role includes daily coordination, data entry in Tessitura, and payroll support as needed. Strong organizational and communication skills are essential, as is a passion for the performing arts.