Major Gifts Coordinator

Stagetime Inc.; New York (NY); Hybrid; USD 50,000 - 52,000; Full time

Benefits offered by this job

Full Benefits

Pay range: $50,000–$52,000 annual

Job summary

The Metropolitan Opera seeks an Administrative Assistant to support the Senior Director of Major Gifts and a nine-person Major Gifts team in New York. You will coordinate small cultivation events, manage calendars, and handle mailings, reporting, and donor requests.

This role includes daily coordination, data entry in Tessitura, and payroll support as needed. Strong organizational and communication skills are essential, as is a passion for the performing arts.

Qualifications

• Bachelor's degree or equivalent required.
• Minimum 2 years of related administrative experience.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and written communication skills.
• Proficiency with Outlook and Microsoft Office; Tessitura experience a plus.
• Passionate about the performing arts, with knowledge of music/opera a plus.

Responsibilities

• Support the Major Gifts team by coordinating all project-based functions, including events and cultivation activities.
• Collaborate with Assistant Director, Major Gifts and Development Strategy on change management projects.
• Maintain calendar for Major Gifts team and track deadlines and progress.
• Provide weekly progress reports and ensure tasks are completed on time.
• Facilitate weekly team meetings and distribute materials; run reports on progress toward goals.
• Assist with donor ticket requests, mailings, data maintenance in Tessitura, and mail merges.
• Handle invoicing, bills, POs, and expense reporting; manage weekly payroll entries.
• Generate reports from Tessitura as needed and execute donor stewardship gifts.

Skills

Bachelor's degree

Admin experience

Organizational skills

Interpersonal & written skills

Outlook / MS Office

Tessitura experience

Education

Bachelor's degree or equivalent

Tools

Tessitura

Microsoft Office

Outlook

Job description

This position supports the Senior Director of Major Gifts as well as a nine-person Major Gifts team with solicitations, acknowledgements, and stewardship opportunities. Provides support and executes centralized team functions including support for small cultivation and stewardship events, regular project management, and tracking team progress towards goals throughout the year. Also assists with donor requests; coordinates and produces special mailings and maintains department schedule. This role reports to the Senior Director, Major Gifts.

Primary Responsibilities

• Support the Major Gifts team by coordinating all project-based functions of the Major Gifts programs including small group cultivation events, and invitation-based cultivation activities.
• Work alongside Assistant Director, Major Gifts and Development Strategy to execute change management projects for the Major Gift team.
• Maintain calendar for Major Gift team that reflects all Major Gifts related events.
• Keep Major Gift team on task through sharing upcoming deadlines, reporting out on next steps, and driving to project completion on time.
• Work alongside the Senior Director, Major Gifts to facilitate weekly team meetings, maintain agenda and planned calendar of discussion, share pertinent materials and run weekly reports on team progress towards goals.
• Assist the Senior Director of Major Gifts with donor ticket requests and routing contributions.
• Execute all Major Gift mailings; data maintenance, uploads into Tessitura, mail merges, printing, and sending via mail. This includes four solicitation mailings per year.
• Handle Major Gifts invoicing, bills, and purchase orders and track expense reporting.
• Maintain and enter weekly payroll information for Major Gifts team.
• Produce reports as needed from Tessitura.
• Execute individual stewardship gifts for donors, as requested.
• Provide phone coverage for the Senior Director of Major Gifts, Assistant General Manager of Development, Council Concierge, and general Development Department.
• Other tasks and office duties as assigned.

Skills and Qualifications

• B.A. degree or equivalent.
• 2 years of related administrative experience.
• Good organizational skills and attention to detail.
• Excellent interpersonal and written skills required.
• Proficient with all basic computer programs, including Outlook and Microsoft Office. Experience with donor databases, particularly Tessitura, a plus.
• Must be passionate about the performing arts, with knowledge of music and/or opera a plus.

Physical Demands

• Ability to work well with all personality types.
• Superior organizational/time management skills.
• Ability to work quickly and adapt readily to changes in priorities.
• Willingness to work occasional nights and additional weekend hours as needed.

$50,000 - $52,000 a year

The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.

BENEFITS

• Pay Range: $50,000 - $52,000 Annual
• Full Benefits.