Maintenance Specialist

Charities Housing; San Jose (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

FSA

401(k)

Paid sick leave

Vacation

Paid holidays

Education assistance

Life Insurance

Long-Term Disability

Job summary

Charities Housing is seeking a Maintenance Specialist to oversee preventive maintenance across its 35-property portfolio. The role coordinates third-party contractors, tracks work orders in Yardi, and ensures safety and regulatory compliance.

Ideal candidates have 5+ years in facilities maintenance, strong HVAC/electrical/plumbing knowledge, and the ability to prioritize under a busy schedule across multiple sites. Excellent organization and teamwork are essential.

Qualifications

• Experience in residential maintenance with electrical, mechanical, plumbing and HVAC knowledge.
• Ability to read technical manuals, keep accurate records, and work with others.
• Organized with ability to prioritize duties across 35 properties in a fast-paced environment.

Responsibilities

• Maintain the preventive maintenance program across 35 properties.
• Coordinate third-party maintenance and janitorial contractors.
• Use Yardi to track work orders and preventive maintenance activities.
• Monitor inventory levels of spare parts and supplies.
• Conduct regular inspections and report needs.
• Respond to emergencies and maintenance requests, including evenings/weekends.

Skills

Electrical

Mechanical

Plumbing

HVAC

Reading manuals

Record keeping

Communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Yardi

Microsoft Office 365

Job description

POSITION

Maintenance Specialist

COMPENSATION

$70,000 to $80,000/Year DOE

BENEFITS

Health, dental, vision, FSA, EAP, Life Insurance, LTD, Education Assistance, 401(k), paid Sick Leave, Vacation, and Holidays. See below for more details.

ABOUT THE COMPANY

Charities Housing's mission is to develop, own and manage the highest quality affordable housing for extremely low and very low-income individuals, families, and those in our community with special needs. For more than 30 years, through service enhanced property management and structured resident involvement, Charities Housing has fostered and supported the highest standards of human dignity in our communities. The culture at Charities embraces a respectful, diverse, and empowered environment. We value a healthy work-life balance and encourage everyone to speak up and step up. Growth, mentorship, and training are priorities for our teammates. We like to think outside the box and keep our entrepreneurial spirit alive and strong as the company continues to grow. We believe in working hard, but also having fun along the way and celebrating our accomplishments

SCOPE

The Maintenance Specialist reports to the Associate Director of Property Facilities and maintains the preventive maintenance program across Charities Housing's 35-property portfolio. The Specialist monitors and coordinates the third-party maintenance and janitorial contractors that serve sites without on-site staff and troubleshoots and repairs building systems and equipment.

PREREQUISITES

• Experience: Must have prior residential maintenance experience with knowledge of electrical, mechanical, plumbing and HVAC systems.
• Ability: Must show ability to read and interpret technical manuals, keep accurate records, and enjoy working with others.
• Organization: Must be well organized and have the ability to prioritize duties and responsibilities across 35 properties, multitask, and deal effectively and professionally with people in a fast-paced environment.
• Technology: Proficient with Yardi for work orders and tracking, and with Microsoft Office/Office 365, including Outlook, Word, and Excel, for communication and documentation.
• Languages: Bilingual a plus.

MINIMUM QUALIFICATIONS

• Education: High school diploma or equivalent. Bachelor's degree preferred.
• Experience: Minimum five years' experience in facilities maintenance; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job. Yardi experience required. Experience with affordable housing property preferred.
• Licenses/Certifications: Valid California driver's license and reliable transportation. Relevant certifications (e.g., CAMT, EPA 608, OSHA 30) a plus.

SUPERVISION RECEIVED

Receives direct supervision from the Associate Director of Property Facilities and may receive direction from higher level positions. This position does not supervise staff.

ESSENTIAL JOB FUNCTIONS

• Maintain the preventive maintenance program for building systems and equipment across all 35 properties, including HVAC systems, electrical systems, plumbing, and mechanical equipment.
• Implement new preventive maintenance schedules and procedures to minimize downtime and extend equipment life.
• Monitor and coordinate third-party maintenance and janitorial contractors at sites without on-site staff, including scheduling service, checking completed work, and reporting issues to the Associate Director.
• Use Yardi to track work orders and preventive maintenance activities and follow up on open items.
• Partner with Property Management & Operations to monitor and maintain inventory levels of spare parts and supplies needed for preventive maintenance activities.
• Troubleshoot and diagnose equipment malfunctions and make necessary repairs.
• Ensure that all preventive maintenance work is performed in compliance with company safety policies and regulations.
• Maintain accurate records and documentation of all preventive maintenance activities.
• Assist with refining and creating property management and facilities procedures.
• Conduct regular inspections of equipment and facilities to identify any maintenance or repair needs and report them to the Associate Director.
• Required attendance at all NSPIRE and stakeholder inspections.
• Respond to facilities-related requests and emergencies as needed, including occasional evenings and weekends.
• Assist with the preparation and management of the preventive maintenance budget.
• Ensure adherence to OSHA quality standards and health and safety regulations.
• Adheres to Fair Housing, Equal Employment, and Equal Housing Opportunity requirements, and ensures compliance with fair housing laws and tenant confidentiality guidelines.
• Exercises common sense, good judgment, consistency, and self-control in day-to-day contact with vendors, contractors, and residents and in other business-related matters.

PHYSICAL REQUIREMENTS

• Physical ability to perform manual labor, including lifting heavy objects and operating equipment.
• Ability to climb ladders and access roofs and mechanical rooms.
• Tasks may involve extended periods of time at a keyboard or workstation.
• Driving or ability to travel between various locations in Santa Clara County.
• Ability to work occasional evenings or weekends to respond to emergencies.

WHAT WE OFFER

Charities Housing offers competitive salaries and a comprehensive benefits package. These generous benefits reflect our appreciation for our employees' valuable contributions.

All regular full-time employees shall be eligible to receive the listed benefits.

Benefits At a Glance

• Medical Plans (Kaiser & Anthem)
• Dental & Vision Insurance – 100% of premiums covered for all employees
• Flexible Spending Accounts (FSA)
• Basic Life/ AD&D/ Long-Term Disability
• 13 – 25 days of vacation annually
• 80 hours of sick leave annually
• 13 paid holidays annually
• 401(k) – The Agency offers a discretionary match to all eligible employees equal to 5% of compensation
• Employee Assistance Program (EAP)
• Tuition Reimbursement
• Pet Insurance
  

The above is intended to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

Charities Housing is an equal opportunity employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status, or any other classification protected by state or federal law. If you need assistance or a reasonable accommodation during the application process because of a disability, it is available upon request. Charities Housing is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

This position will remain open until it has been filled. If we receive resumes from qualified candidates, we reserve the right to start the hiring process at any time.

Principals only. No calls please.

We will only respond to those persons who are deemed qualified at the sole discretion of Charities Housing. For more information about Charities Housing, please visit our website www.charitieshousing.org.

No relocation benefits will be provided.