Maintenance Site Admin & HR/Payroll Coordinator

Daifuku; California (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

Elite Line Services (ELS) is seeking an administrative support specialist for the site. You will manage payroll/ accounts payable, invoicing, filing, and ATS onboarding processes, while handling travel arrangements and reception duties.

You’ll uphold ELS safety policies and coordinate with TSA to secure badges. The role requires an associates degree or 3 years of office experience, proficiency in Microsoft Office, and a willingness to obtain necessary airport credentials; a valid driver’s

Qualifications

• Associates Degree or 3 years of office experience required.
• At least 1 year experience in accounts payable, payroll and invoicing.
• Proficient in Microsoft Office (Word, Excel, PPT).
• Flexible schedule.
• English reading/writing/speaking required; Airport Security badge eligibility.
• Valid driver’s license and insurance required.
• OSHA knowledge or certification preferred.

Responsibilities

• Maintain and update databases and spreadsheets for site administration, payroll, accounting, and filing; generate ad-hoc reports.
• Prepare and code invoices; manage customer collections and petty cash as applicable.
• Process applicant statuses in ATS, assist with onboarding, and coordinate TSA badgeing.
• Interact with internal and external customers and vendors professionally.
• Coordinate travel arrangements for managers and staff; assist HR with policy administration.
• Greet callers and provide telephone reception; ensure compliance with safety programs.

Skills

Multi-tasking

OSHA knowledge

Communication skills

HR processes

A/P / Payroll invoicing

OSHA certification

English proficiency

Education

Associates Degree or 3 years office experience

Tools

Microsoft Office

Email

Scanning equipment

Copying equipment

Job description

Elite Line Services (ELS) is seeking an administrative support specialist for the site. You will manage payroll/ accounts payable, invoicing, filing, and ATS onboarding processes, while handling travel arrangements and reception duties.

You’ll uphold ELS safety policies and coordinate with TSA to secure badges. The role requires an associates degree or 3 years of office experience, proficiency in Microsoft Office, and a willingness to obtain necessary airport credentials; a valid driver’s