Maintenance Shop Coordinator

International Executive Service Corps; Seattle, Northern (WA, KY); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Paid time off

Health benefits

401(k) with match

Educational assistance

Commuting benefits

Employee Stock Ownership Plan

Job summary

Recology is seeking a Maintenance Shop Coordinator to oversee vehicle and equipment procurement, record-keeping, and invoicing at our South Seattle Operations Yard. This on-site role starts at 7am or 8am and requires coordinating with vendors and internal teams to ensure timely acquisitions and compliance.

The candidate will maintain fleet data in the management system, prepare purchase orders, and monitor capital requisitions and changes.

Qualifications

• Minimum 4 years of customer service and clerical work experience.
• Experience with fleet-related data and records preferred.
• Proficient with Microsoft Office and fleet management systems.

Responsibilities

• Review requisitions for capital budget compliance.
• Coordinate routing, approvals, and communications for capital change orders.
• Maintain fleet records in the asset management system.
• Prepare purchase orders and assign business unit codes.
• Review invoices for accuracy and payment.
• Act as primary vendor contact for purchasing activities.
• Reconcile requisitions to POs and generate status reports.
• Resolve data errors and escalate issues to management.
• Coordinate asset disposal documentation as needed.
• Communicate with vendors to ensure equipment orders meet requirements.
• Perform other duties as assigned.

Skills

Customer service

Clerical experience

Inventory control

Microsoft Office

Fleet management

Education

High school diploma or GED

Tools

Microsoft Office

Fleet management software

Job description

Role of a Maintenance Shop Coordinator

This position is located on site 5 days per week at our South Seattle Operations Yard

7am or 8am start time

Under general supervision, facilitates and coordinates vehicle and equipment acquisition and disposal activities, maintains DMV and compliance records, posts daily entry of fleet information into the computerized fleet management system, prepares purchase orders for management approval, and receives invoices for payment processing for goods and services received.

Essential Responsibilities

• Review requisition orders to ensure compliance to capital budget.
• Facilitates the routing, approval and communications of capital change orders.
• Maintain fleet and equipment records in computerized maintenance management system.
• Prepare purchase orders for management approval, including the assignment of business unit codes.
• Review purchase orders to ensure accuracy and proper payment of invoices.
• Act as point of contact with key vendors to coordinate purchasing activities.
• Performs reconciliation of all capital requisitions to purchase orders and tracks purchase order transactions to vendors, creating periodic reports for the department with status.
• Resolve data errors and **escalate** other errors to management for comparison against identified critical objectives and tasks.
• Facilitates and coordinates asset disposal activities and ensures all required documentation is completed accurately and timely.
• As required, communicates with vendors and up-fitters to ensure compliance with company’s needs and expectations on equipment orders.
• Other duties as assigned.

Qualifications

• Four years of customer service and clerical experience.
• Previous experience with fleet management systems and knowledge of parts preferred.
• Knowledge of computer programs, including Microsoft Office suite of applications, fleet management systems, parts, materials and supplies used in shop operations and inventory control.
• Ability to use computers and technology capabilities.
• Proficiency in purchase orders, inventory control, etc.
• Communicate well both verbally and in writing; listen to and understand various viewpoints; share relevant information timely; provide constructive feedback; maintain professionalism.
• High school diploma or GED required.
• Valid Drivers Lisence required.

Recology Offers

• An ecologically innovative company that finds and mentors people committed to protecting the environment and sustaining our communities.
• The largest employee-owned resource recovery company in the industry with terrific benefits to help you prosper.
• A creative and caring culture that values community, diversity, altruism, accountability, collaboration, and learning by doing.
• An inspired company mission driven to use and return resources to their best and highest use through the practice of the 4R’s: Reduce, Re-use, Recycle, and Recologize.
• Distinct professional challenges to connect with, care for, and grow community that sees a world without waste.

Recology Benefits May Include

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.

Supplemental Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job; and pursuant to applicable law, we will consider for employment qualified applicants with criminal records. It is important that you provide accurate information on the job application, inaccurate information may cause delays in the processing of your application and/or may disqualify you as a candidate.

Recology is an equal opportunity employer committed to supporting an inclusive work environment where employees are valued, heard, and provided development opportunities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, disability, protected veteran status, or any other basis that is prohibited by law.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job.