Maintenance & Scheduling Coordinator

Lifespace Communities, Inc.; Town of Florida (NY); On-site; USD 28,000 - 39,000; Full time

Job summary

The Waterford, Lifespace Communities, Inc. is seeking a Maintenance Coordinator to join our on-site team in Florida.

You will manage work orders, track inventory, coordinate repair activities, and support the director with contractor communications, while maintaining preventive maintenance schedules and safety compliance. The role requires experience in administrative support, familiarity with scheduling software, and knowledge of safety regulations.

Qualifications

• Experience in administrative support or similar field.
• Familiarity with scheduling and management software and tools.
• Knowledge of safety regulations and preventive maintenance practices.

Responsibilities

• Receive, prioritize, and manage work orders to ensure timely and effective maintenance response.
• Track inventory of necessary maintenance supplies and equipment. Order and replenish materials as needed to support ongoing operations.
• Receive estimates on approved projects, organize via spreadsheet and submit project through system in accordance with company protocols.
• Coordinate and schedule repair activities to minimize downtime and disruption to plant operations.
• Support the director with contractor communications and coordinating service providers to schedule maintenance and repair activities.
• Assist in maintaining a preventive maintenance schedule to ensure timely completion of routine tasks.
• Maintain accurate records of maintenance activities, including work orders, supply usage, contractor engagements, and preventive maintenance schedules.
• Assist in departmental maintenance activities to comply with relevant safety regulations and industry standards. Promote a culture of safety within the maintenance team.

Skills

Administrative support

Scheduling software

Safety regulations

Job description

The Waterford, Lifespace Communities, Inc. is seeking a Maintenance Coordinator to join our on-site team in Florida.

You will manage work orders, track inventory, coordinate repair activities, and support the director with contractor communications, while maintaining preventive maintenance schedules and safety compliance. The role requires experience in administrative support, familiarity with scheduling software, and knowledge of safety regulations.