Maintenance Admin & Scheduling Specialist

Winter Park Towers; Winter Park (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance

Vision & Dental Insurance

Fitness Facility Onsite

Employee Discounts & Employee Café

PTO

Parking

Career Advancement

And More!

Job summary

Westminster Winter Park, part of Westminster Communities of Florida, seeks a Maintenance Administrative Assistant to support the Health Center. The role schedules appointments, handles calls, and assists the Director with clerical tasks and minor projects.

You will enter work orders in the maintenance tracking system, generate routine reports, process invoices, and maintain contractor records and MSDS books. Strong MS-Office skills and the ability to learn the maintenance software are essential.

Qualifications

• High school diploma or GED required.
• 1–3 years related experience and/or training.
• Proficiency with MS-Office and maintenance software.

Responsibilities

• Enter work orders into the maintenance tracking software.
• Receive maintenance requests by phone and log them.
• Produce daily, weekly and monthly maintenance reports, including spend-down reports.
• Process invoices/receipts with proper account coding and coordinate with accounting.
• Maintain contractor insurance information, W9 and MSDS book.

Skills

MS-Office Suite

English literacy

Maintenance software

Education

High school diploma or GED

Job description

Westminster Winter Park, part of Westminster Communities of Florida, seeks a Maintenance Administrative Assistant to support the Health Center. The role schedules appointments, handles calls, and assists the Director with clerical tasks and minor projects.

You will enter work orders in the maintenance tracking system, generate routine reports, process invoices, and maintain contractor records and MSDS books. Strong MS-Office skills and the ability to learn the maintenance software are essential.