Maintenance Scheduler

Innovative Turnaround Controls; Trainer (PA); On-site; USD 65,000 - 85,000; Full time

Job summary

Innovative Turnaround Controls is seeking a Maintenance Scheduler to oversee and coordinate maintenance activities in Pennsylvania. This role is crucial for maximizing equipment reliability and workforce efficiency.

The ideal candidate will have strong maintenance process knowledge, experience with CMMS systems like Maximo, and exceptional organizational skills. Responsibilities include developing schedules, managing work orders, and coordinating with various teams to minimize downtime.

Qualifications

• Strong knowledge of maintenance processes and workflows.
• Experience with CMMS systems.
• Ability to read technical drawings and job scopes.

Responsibilities

• Develop daily, weekly, and shutdown schedules for maintenance activities.
• Review and validate incoming work orders from CMMS.
• Coordinate equipment availability and downtime windows.

Skills

Maintenance processes knowledge

CMMS systems experience

Maximo experience

Organizational skills

Communication skills

Tools

Maximo

P6

Job description

Primary Purpose

The Maintenance Scheduler is responsible for planning, scheduling, and coordinating all maintenance work to ensure maximum equipment reliability, workforce efficiency, and minimal downtime.

Core Responsibilities

1. Work Planning & Scheduling
   • Develop daily, weekly, and shutdown schedules for maintenance activities.
   • Prioritize work orders based on safety, production impact, and equipment criticality.
   • Ensure all required labor, materials, and tools are available before scheduling.
   • Sequence jobs to minimize downtime and conflicts.
2. Work Order Management
   • Review and validate incoming work orders from CMMS (e.g., SAP PM, Maximo, Infor EAM).
   • Ensure work orders include clear scope of work, estimated labor hours, and required parts/materials.
   • Track backlog and maintain a healthy backlog typically 2–4 weeks.
3. Coordination with Operations & Maintenance
   • Work closely with Operations to align production schedules, and with Maintenance supervisors/foremen.
   • Attend daily and weekly planning meetings.
   • Coordinate equipment availability and downtime windows.
4. Resource Allocation
   • Assign labor based on skill set, availability, and priority of work.
   • Optimize crew utilization and reduce idle time.
5. Materials & Inventory Coordination
   • Coordinate with procurement and warehouse teams.
   • Ensure parts are ordered, kitted, and staged prior to scheduled work.
   • Avoid delays due to missing materials.
6. Preventive & Predictive Maintenance Scheduling
   • Maintain and schedule preventive (PM) and predictive (PdM) maintenance programs.
   • Ensure compliance with OEM and regulatory requirements.
7. Shutdown & Turnaround Planning
   • Develop detailed schedules for planned outages and turnaround (TAR) events.
   • Coordinate contractors, materials, and timelines.
   • Track progress and adjust schedules as needed.
8. Performance Tracking & Reporting
   • Monitor KPIs such as schedule compliance (%), equipment uptime, backlog levels, and labor utilization.
   • Generate reports for management.
9. Continuous Improvement
   • Identify scheduling inefficiencies.
   • Improve planning accuracy and job estimates.
   • Support reliability initiatives such as RCM and Lean.

Qualifications

• Strong knowledge of maintenance processes and workflows.
• Experience with CMMS systems.
• Experience with Maximo and P6.
• Organizational and time management skills.
• Ability to read technical drawings and job scopes.
• Strong communication and coordination abilities.