Maintenance Planning & Parts Coordinator

Tina's Burritos; Vernon (CA); On-site; USD 63,000 - 75,000; Full time

Job summary

Camino Real Foods, Inc. in Vernon, California, is seeking a Maintenance Planning & Parts Coordinator to support maintenance and facilities operations in our USDA-regulated frozen-food facility.

This on-site role owns the administrative systems that keep maintenance work planned, documented, and financially controlled, focusing on planning, parts room, purchasing, and vendor coordination. This is not a hands-on mechanic position.

Qualifications

• Three or more years of experience in maintenance coordination and planning.
• Experience in a manufacturing or food-processing environment.
• Knowledge of preventive maintenance concepts and CMMS usage.
• Experience creating purchase orders and reviewing invoices.
• Strong Excel skills and data accuracy.
• Ability to read part numbers and equipment records.
• High school diploma or equivalent; on-site work.

Responsibilities

• Develop and maintain weekly preventive-maintenance schedules for production equipment, utilities, refrigeration, and facility systems.
• Coordinate planned work with cross-functional teams.
• Create, assign, track, and close work orders in the CMMS; verify labor hours and parts.
• Maintain open work orders, overdue PMs, and vendor visits.
• Plan repairs around production needs to reduce emergency work.
• Prepare weekly maintenance-planning reports and escalate delays or risks.
• Own the maintenance parts room and inventory control.
• Coordinate with vendors and contractors for critical parts.

Skills

Maintenance planning

MRO purchasing

Parts-room management

Vendor coordination

Excel & data reporting

Compliance documentation

Education

High school diploma or equivalent

Maintenance-planning certification (preferred)

Tools

Fiix CMMS

ERP purchasing system (Dynamics NAV/BC)

Job description

CAMINO REAL FOODS, INC. | TINA'S BURRITOS

Maintenance Planning & Parts Coordinator

Location

Vernon, California

Reports To Maintenance Manager

Pay Range $30.00-$36.00 per hour

Department

Status

Maintenance / Engineering

Full-Time, Hourly, Nonexempt

Schedule

POSITION SUMMARY

On-site; schedule based on plant needs

Camino Real Foods is seeking an organized, proactive Maintenance Planning & Parts Coordinator to support maintenance and facilities operations in our USDA-regulated frozen-food manufacturing facility. In our lean organization, this position owns the administrative and organizational systems that keep maintenance work planned, documented, supplied, and financially controlled. This is not primarily a hands‑on mechanic position. The role coordinates preventive maintenance, work orders, the maintenance parts room, purchasing, vendor scheduling, invoice verification, facilities follow‑up, and compliance records. Success requires strong follow‑through, accurate data, and the confidence to hold employees and vendors accountable for open commitments.

ESSENTIAL RESPONSIBILITIES

Maintenance Planning and Scheduling

• Develop and maintain weekly preventive-maintenance schedules for production equipment, utilities, refrigeration, and facility systems.
• Coordinate planned work with Maintenance, Production, Sanitation, Quality Assurance, Engineering, and outside service providers.
• Create, assign, track, and close work orders in the CMMS; verify labor hours, parts used, repair notes, root cause, and completion information.
• Maintain a clear list of open work orders, overdue PMs, recurring failures, vendor visits, parts constraints, and facility repair items.
• Plan repairs around production needs to reduce emergency work, production disruption, and unnecessary overtime.
• Prepare a weekly maintenance-planning report and promptly escalated delays, safety concerns, or production risks.

Parts Room and Inventory Control

• Own the organization and day-to-day administration of the maintenance parts room.
• Establish and maintain labeled locations, part numbers, descriptions, equipment associations, and minimum/maximum inventory levels.
• Conduct an initial physical inventory and maintain accuracy through cycle counts and controlled parts issuance.
• Require parts to be issued against work orders and ensure technicians accurately record usage.
• Identify obsolete, duplicate, missing, slow-moving, and critical spare parts; maintain the plant critical-spares list.
• Coordinate with Maintenance, Engineering, and refrigeration contractors to identify critical parts for production equipment, ammonia refrigeration, boilers, compressors, electrical systems, and utilities.
• Monitor stock levels and initiate approved replenishment before critical items are exhausted.

Purchasing, Purchase Orders, and Vendor Billing

• Obtain competitive quotes and place approved orders for maintenance parts, supplies, tools, and services.
• Create accurate purchase orders before materials are ordered or service work begins, except in authorized emergencies.
• Match invoices to purchase orders, receiving records, approved quotes, service reports, and confirmation that work was completed.
• Research pricing, quantity, freight, duplicate billing, unauthorized charges, or incomplete-work discrepancies before approval.
• Code costs to the correct equipment, facility, project, or expense category and work with Accounting to resolve open items.
• Track vendor spending and identify warranty recovery, purchasing consolidation, improved pricing, and alternate-source opportunities.

VENDOR AND CONTRACTOR COORDINATION

• Schedule and coordinate refrigeration, electrical, plumbing, HVAC, fire-protection, pest-control, building, and specialized-equipment contractors.
• Confirm scope, timing, access, insurance, permits, safety requirements, and plant-contact information before work begins.
• Document contractor arrival, work performed, recommendations, parts required, costs, and remaining follow-up items.
• Maintain vendor performance records covering response time, work quality, completion, billing accuracy, and cost.
• Ensure contractors follow plant safety, food-safety, sanitation, and facility-access requirements.

FACILITIES MAINTENANCE TRACKING

• Maintain a master facilities-maintenance tracker covering the building, roof, dock doors, lighting, plumbing, drainage, pavement, offices, restrooms, HVAC, fire systems, security, and other infrastructure.
• Conduct routine facility walks, document repair needs, assign responsibility and due dates, and follow each item through verified completion.
• Maintain service histories for major facility assets and support facility-improvement and capital-project tracking.

COMPLIANCE AND DOCUMENTATION

• Maintain required maintenance and contractor records related to EPA, CUPA, OSHA, USDA, food safety, ammonia refrigeration, and company requirements.
• Coordinate with Quality Assurance, Safety, Engineering, and contractors to ensure required inspections and service records are current.
• Organize equipment manuals, drawings, warranties, service reports, permits, and technical records for rapid retrieval.
• Support regulatory, USDA, customer, insurance, and internal audits and escalated missing or overdue documentation immediately.

REPORTING AND DEPARTMENT SUPPORT

• Prepare weekly and monthly reports covering PM completion, overdue work orders, breakdowns, overtime, parts usage, vendor spending, and open facility issues.
• Help identify recurring failures and support permanent corrective action and continuous improvement.
• Support the Maintenance Manager with cost tracking, technician scheduling, department planning, and special projects.
• Help establish standard procedures for work orders, parts issuance, purchasing, vendor management, and recordkeeping.
• Follow up with employees and vendors until assigned work is documented and completed.

REQUIRED QUALIFICATIONS

• Three or more years of experience in maintenance coordination, maintenance planning, MRO purchasing, parts-room management, facilities coordination, or a related manufacturing role.
• Experience in a manufacturing, food-processing, distribution, or industrial environment.
• Working knowledge of preventive maintenance, work orders, and computerized maintenance management systems.
• Demonstrated experience creating purchase orders, reviewing vendor invoices, and resolving billing discrepancies.
• Experience organizing maintenance parts inventory, performing cycle counts, and controlling parts issuance.
• Strong Microsoft Excel skills, including sorting, filtering, lookups, basic formulas, and report preparation.
• Clear communication, strong judgment, attention to detail, and consistent follow-through across multiple priorities.
• Ability to read part numbers, equipment records, service reports, quotes, invoices, and basic technical documentation.
• High school diploma or equivalent and ability to work on-site in production, warehouse, utility, refrigeration, and maintenance areas.

PREFERRED QUALIFICATIONS

• Experience in a USDA-regulated food-manufacturing facility.
• Experience with a CMMS such as Fiix, MaintainX, Limble, eMaint, UpKeep, or similar software.
• Knowledge of MRO storeroom controls, min/max inventory, critical spares, and equipment bill-of-material records.
• Familiarity with ammonia refrigeration, boilers, compressors, HVAC, electrical systems, and industrial production equipment.
• Experience with Microsoft Dynamics NAV, Business Central, or another ERP purchasing system.
• Familiarity with EPA, CUPA, OSHA, PSM/RMP, food-safety, or contractor-documentation requirements.
• Bilingual English/Spanish skills and relevant technical training or maintenance-planning certification.

KEY COMPETENCIES

• Highly organized
• Vendor accountability
• Independent ownership
• Persistent follow-through
• Practical problem solving
• Financial accuracy
• Clear communication
• Plant-floor presence

MEASURES OF SUCCESS

Continuous improvement

• On-time preventive-maintenance completion and reduction in overdue work orders.
• Parts-room inventory accuracy, availability of critical spares, and reduced emergency purchases and expedited freight.
• Accurate purchase orders, timely invoice approvals, and documented control of vendor costs.
• Timely closure of facility items and complete, audit-ready compliance records.
• Reliable weekly reporting and measurable reduction in avoidable overtime and repeat equipment failures.

Camino Real Foods, Inc. is an equal opportunity employer. Employment is contingent upon successful completion of applicable pre-employment requirements. The duties listed describe the general nature of the position and may be adjusted based on business and operational needs.