Maintenance Planner & Scheduler — Equity & Growth

Beehive Industries, LLC; Knoxville (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) Retirement Savings Plan with a

Equity in the company

Bonus eligibility at Beehive

Job summary

Beehive Industries in Knoxville, TN, is seeking a Maintenance Planner & Scheduler to design and coordinate maintenance plans ensuring safe, efficient facility operations. You will manage the CMMS, organize inventory, and prepare parts kits and work orders for upcoming maintenance activities.

This role requires strong organizational skills, CMMS experience, and the ability to collaborate with maintenance staff, operations leadership, and vendors to keep equipment uptime high and downtime minimal.

Qualifications

• Strong experience developing and maintaining maintenance schedules
• Ability to translate maintenance needs into clear work scopes and plans
• Experience with CMMS administration, work orders, PMs, and inventory tracking
• Proficiency with data entry, asset management, and reporting in CMMS
• Experience coordinating maintenance work with multiple teams and vendors
• Attention to detail and focus on safety and reliability

Responsibilities

• Develop weekly and long-range maintenance schedules based on priorities, labor availability, equipment criticality, and operational requirements
• Review work requests and convert them into well-defined work orders with scopes, labor requirements, tools, and parts
• Coordinate with maintenance leadership and operations to sequence work and minimize downtime
• Track schedule adherence, adjust plans as needed, and communicate changes to stakeholders
• Serve as primary administrator of the CMMS (Computerized Maintenance Management System)
• Ensure accurate entry and updating of assets, PM tasks, work orders, maintenance history, and labor hours
• Generate and analyze CMMS reports to support decision-making, compliance, and continuous improvement
• Maintain data integrity, standard naming conventions, and system workflows
• Organize and maintain the parts inventory system, including labeling, stocking, location management, and cycle counts
• Identify critical spares and ensure proper stocking levels based on equipment needs and lead times
• Work with procurement to source parts, create purchase requests, and track deliveries
• Maintain vendor relationships to support cost-effective and timely parts acquisition
• Execute purchase orders as needed for the department
• Create kits containing all parts, materials, consumables, tools, and documentation required for planned maintenance jobs
• Stage kits in designated areas to ensure technicians can begin work immediately
• Validate part availability in advance of scheduled work and identify shortages or delays
• Improve job readiness by reducing technician wait time and eliminating unnecessary interruptions
• Identify opportunities to enhance scheduling efficiency, inventory accuracy, CMMS usage, and maintenance workflows
• Participate in equipment reliability initiatives and root cause analysis
• Support training of maintenance staff on CMMS usage and work order best practices

Skills

Maintenance planning

Scheduling

Inventory management

Procurement coordination

Data analysis in Excel

Documentation

Education

Associate degree in Maintenance Management or related field

High school diploma or equivalent

Tools

CMMS platforms

Excel

Job description

Beehive Industries in Knoxville, TN, is seeking a Maintenance Planner & Scheduler to design and coordinate maintenance plans ensuring safe, efficient facility operations. You will manage the CMMS, organize inventory, and prepare parts kits and work orders for upcoming maintenance activities.

This role requires strong organizational skills, CMMS experience, and the ability to collaborate with maintenance staff, operations leadership, and vendors to keep equipment uptime high and downtime minimal.