Maintenance Planner / Scheduler

Boys Town; Omaha (NE); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Maintenance Administrator/Scheduler to optimize maintenance operations in Omaha, NE. This role involves coordinating and scheduling maintenance activities using a Computerized Maintenance Management System (CMMS), ensuring timely operations of facilities and equipment. You will work closely with maintenance technicians and various departments to prioritize work orders and track progress. This position offers a unique opportunity to contribute to a mission-driven organization that has been making a difference for over a century, fostering a culture of inclusion and support for all employees. Join a team that values your strengths and experiences as you help enhance the lives of children and families.

Qualifications

• 3+ years of experience in maintenance scheduling or related field.
• Strong organizational skills and proficiency in CMMS software.

Responsibilities

• Coordinates and schedules maintenance activities using CMMS.
• Monitors work orders and ensures compliance with safety standards.

Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Knowledge of Maintenance Practices

Education

High School Diploma

Associate’s Degree in Maintenance Management

Tools

Computerized Maintenance Management System (CMMS)

Microsoft Office Suite

Job description

Maintenance Administrator / Scheduler page is loaded

Maintenance Administrator / Scheduler

Apply locations Omaha, NE time type Full time posted on Posted Yesterday job requisition id REQ-2025-6029 Coordinates and schedules maintenance activities utilizing a Computerized Maintenance Management System (CMMS) to ensure the timely and efficient operation of facilities and equipment. Works closely with maintenance technicians, supervisors, and other departments to prioritize and schedule work orders, track progress, and ensure compliance with safety, healthcare regulations and quality standards.

MAJOR RESPONSIBILITIES & DUTIES:

• Reviews and prioritizes incoming work orders based on urgency, criticality, and available resources.
• Creates and maintains accurate records of work orders, including tasks, locations, required parts, and estimated time for completion.
• Assigns work orders to appropriate maintenance technicians and ensures all resources (tools, materials, personnel) are available for completion.
• Monitors the status of open work orders and updates schedules accordingly.
• Reviews completed work orders to ensure that all relevant data is accurately entered into the maintenance management system.
• Develops and manages daily, weekly, and monthly maintenance schedules to ensure optimal resource allocation.
• Coordinates with various departments, including production and facilities, to minimize downtime and disruptions to operations.
• Adjusts schedules as needed based on unplanned events, such as emergency repairs, staffing changes, or supply shortages.
• Ensures proper communication of scheduled work to all affected personnel and departments.
• Ensures that preventive maintenance tasks are scheduled and completed on time to minimize equipment downtime and extend the lifespan of assets.
• Monitors and adjusts preventive maintenance schedules based on equipment performance and maintenance history.
• Provides regular updates on work order status to management and key stakeholders.
• Communicates with maintenance teams to ensure tasks are understood and progress is tracked.
• Prepares and maintains reports on work order completion, downtime, and equipment performance.
• Collaborates with the inventory team to ensure required materials and parts are available for scheduled maintenance work.
• Monitors inventory levels for frequently used parts and ensures reordering processes are in place to avoid delays in maintenance activities.
• Ensures all maintenance activities comply with health, safety, environmental, and regulatory standards.
• Maintains accurate documentation for audits, inspections, and reporting purposes.
• Identifies opportunities for improving the work order scheduling process to increase efficiency and reduce downtime.
• Works with the maintenance team and management to optimize workflows, eliminate bottlenecks, and improve overall performance.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy in record keeping.
• Knowledge of maintenance practices and equipment maintenance terminology.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and CMMS software.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent required.
• Minimum of 3 years of experience in maintenance scheduling or related field required.
• Possess a valid driver's license with a good driving record required.
• Pass an annual Motor Vehicle Registration (MVR) check required.

PREFERRED QUALIFICATIONS:

• Associate’s degree or higher in Maintenance Management, Industrial Engineering, or related field preferred.
• Experience with computerized maintenance management systems (CMMS) is highly preferred.

OTHER DUTIES: This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization.

PHYSICAL REQUIREMENTS, EQUIPMENT USAGE, WORK ENVIRONMENT:

• Office environment with occasional visits to maintenance sites or facilities. Ability to sit or stand for extended periods. Ability to lift up to 30 pounds on occasion. May require some walking, bending, and reaching.

Diversity is more than a commitment at Boys Town—it is the foundation of who we are and what we do.

At Boys Town, we cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results.

About Boys Town:

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.

Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities.

This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.