Maintenance Operations Coordinator – Accounting & HR

Vanguard Resources Inc; Olathe (KS); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

PTO

401(k) retirement

Medical/dental/vision insurance

Tuition reimbursement

Disability coverage

Job summary

Vanguard Resources, Inc. is seeking a Maintenance Operations Coordinator – Accounting & HR to support the Maintenance Department at Olathe Medical Center (The University of Kansas Health System).

You will blend accounting, HR/payroll, recruiting, and day-to-day operations in a hospital setting. You will work with site leadership and act as a liaison between the onsite team and VRI’s Corporate Office, handling payroll, expenses, invoices, and staff onboarding with a focus on reliability and

Qualifications

• High school diploma or GED required.
• 2–5 years of experience in accounting, admin, or business systems.
• Experience with invoicing, accounts payable, or PO processing.
• Strong Microsoft Office skills.
• Payroll, HR, and/or recruiting experience helpful.
• Experience in maintenance/operational env is a plus.

Responsibilities

• Maintenance: 55% accounting, 25% HR/payroll, 20% operations/admin.
• Process invoices, AP, and purchase orders; track expenditures.
• Assist with expense reconciliation and coding; manage department payments.
• Order equipment, parts, and supplies; assist accounting reports.
• HR: payroll updates, timecard discrepancies, onboarding, benefits questions.
• Recruiting: post jobs, coordinate interviews, assist with hiring events.
• Operations: support Facilities Director, manage work-orders, prepare reports.
• Maintain records and ensure clear communication between onsite team and Corporate Office.

Skills

Accounting

HR/payroll

Recruiting

Operations

Education

High school diploma or GED

Tools

MS Office

Job description

Description

Maintenance Operations Coordinator – Accounting & HR

Vanguard Resources, Inc. (VRI) | Olathe, Kansas

Full-Time | Salaried, Exempt

Vanguard Resources, Inc. (VRI) is actively hiring for an organized, detail-oriented Maintenance Operations Coordinator – Accounting & HR to join our team supporting the Maintenance Department at our client site, Olathe Medical Center, part of The University of Kansas Health System.

If you enjoy keeping a busy department organized, juggling competing priorities, and being the heart of the team – the person others can count on to keep things moving, this may be a great fit. This is a uniquely blended role combining accounting, HR/payroll support, recruiting, and day-to-day operations within a hospital maintenance environment. You’ll work closely with site leadership while also serving as an important liaison between the onsite team and VRI’s Corporate Office.

What You’ll Do

• This role is approximately 55% Accounting, 25% Human Resources, and 20% Operations/Administrative Support.
• Accounting & Purchasing
• Process and track invoices, accounts payable, and purchase orders
• Maintain accurate records for department expenditures
• Assist with expense reconciliation and coding
• Process department payments and adjustments
• Order equipment, parts, and department supplies
• Assist with accounting reports and related documentation
• Review financial and contract information as needed

HR, Payroll & Recruiting

• Coordinate employee payroll updates and department payroll processes
• Review and correct timecard and punch discrepancies
• Process payroll-related employee changes and documentation
• Assist employees with benefits questions and enrollment
• Support recruiting from job posting through hire - full life cycle
• Review resumes and coordinate interviews with site leadership
• Assist with candidate outreach and hiring events
• Coordinate the timely onboarding of new employees
• Serve as an onsite resource for VRI HR policies and procedures
• Support performance management, employee relations, and other HR processes in partnership with Corporate HR
• Assist with injury reporting and return-to-work coordination

Operations & Department Support

• Serve as a key support partner—and often the right hand—to the Facilities Director
• Assist with work-order processes and reporting
• Prepare reports for site leadership and the client
• Maintain contract, compliance, and department records
• Coordinate meetings, events, supplies, and department needs
• Gather information from multiple sources and turn it into organized, useful reporting
• Help keep communication flowing between the onsite team and VRI’s Corporate Office

Why Vanguard Resources?

Vanguard Resources, Inc. has been in business for nearly 30 years, supporting organizations and the people who keep them running. Guided by our mission of Turning Support Into Solutions®, we focus on reliability, responsiveness, safety, service, and operational excellence.

Full-Time Benefits Include:

• Robust Paid Time Off (PTO) program
• PTO cash-out opportunity after one year of service, per policy
• 401(k) retirement program with employer matching
• Medical, dental, and vision insurance
• Virtual doctor access for enrolled employees
• Short- and long-term disability programs
• Additional voluntary benefits available through payroll deduction
• Company-paid basic life insurance with additional coverage options
• Education/Tuition Reimbursement

EOE: Vanguard Resources is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

Requirements

What We’re Looking For

You don’t have to come in knowing every VRI process—we’ll train you. What matters most is that you’re organized, dependable, comfortable learning new systems, and able to keep your cool when several things need attention at once!

• High school diploma or GED required
• 2–5 years of experience working with accounting, administrative, or business systems preferred
• Experience with invoicing, accounts payable, purchase orders, or related accounting processes
• Strong Microsoft Office skills
• Previous payroll, HR, and/or recruiting experience is helpful
• Experience in a maintenance, mechanical, electrical, manufacturing, or similar operational environment is a plus
• Bilingual Spanish/English skills are helpful, but not required
• Strong written and verbal communication skills
• Excellent organization, follow-through, and attention to detail
• Ability to manage deadlines while working in a fast-paced environment
• Confidence working independently while knowing when to pull others in
• Because this position works within a hospital environment, successful completion of required background, drug, and health screening requirements is necessary.