Maintenance Office Assistant

Cedar Point; Norwalk (OH); Sur place; USD 36 000 - 48 000; Plein temps

Avantages offerts par ce poste

3 weeks paid vacation

Medical coverage options

401K match

Free park entry for employee

Complimentary tickets for friends and/

Discounts on food and park merchandise

Employee events and gatherings

Résumé du poste

Cedar Point in Norwalk, OH seeks a Maintenance Office Assistant to handle receptionist duties, greeting visitors and directing them to the right person or department. The role also requires clerical support, timekeeping management, and processing purchase orders and invoices using JD Edwards, Kronos, OnBase, Smartsheet, and DocuSign.

Embedded in daily operations, the position emphasizes accuracy, organization, and strong communication while supporting maintenance trades and supervision.

Qualifications

• High school diploma or GED required.
• Strong office practices and clerical skills.
• Proficient data entry and keyboarding proficiency.

Responsabilités

• Maintain, research, distribute and track all open invoices through OnBase.
• Process receipts and invoices in JD Edwards, Smartsheet and OnBase daily.
• Troubleshoot receiving issues with invoices not clearing in OnBase.
• Create and distribute monthly spreadsheet of Open Purchase orders to Leaders.
• Timekeeping: review and correct labor time-clock entries in Kronos daily.
• Update maintenance division schedules and track attendance via cards, spreadsheets and Kronos.
• Greet visitors and direct them to the proper person/department and answer calls.
• Provide clerical support including DocuSign, scanning, filing, and payroll/document distribution.
• Assist with organization of employee incentives and labor distribution data entry.

Connaissances

Office practices

Computer literacy

Data entry

Typing speed 50-55 wpm

Organization

Multi-tasking

Communication skills

Timekeeping awareness

Time management

Formation

High school diploma or GED

Outils

JD Edwards

Kronos

OnBase

Smartsheet

DocuSign

Description du poste

Shift/Schedule Requirements:Ability to work various shifts and days including nights, weekends and holiday periods to meet business needs.

The Maintenance Office Assistant will perform receptionist duties including greeting and receiving visitors and directing them to the proper individual and/or department, and answer, screen and dispatch calls to the appropriate personnel. This position will operate two way base radio for communication to maintenance trades and supervision, provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, date entry, creating spreadsheets, sorting and distributing mail, and monitor and maintain all associates' timekeeping, attendance tracking and entry of schedules. Additional duties include entering purchase order requests in the JD Edwards accounting system and processing packing lists and invoices as well as the distribution of open invoices.

Overview:

Job Status/Type:Full-time, year-round

Position Level:Entry toMid-Level

Shift/Schedule Requirements:Ability to work various shifts and days including nights, weekends and holiday periods to meet business needs.

The Maintenance Office Assistant will perform receptionist duties including greeting and receiving visitors and directing them to the proper individual and/or department, and answer, screen and dispatch calls to the appropriate personnel. This position will operate two way base radio for communication to maintenance trades and supervision, provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, date entry, creating spreadsheets, sorting and distributing mail, and monitor and maintain all associates' timekeeping, attendance tracking and entry of schedules. Additional duties include entering purchase order requests in the JD Edwards accounting system and processing packing lists and invoices as well as the distribution of open invoices.

Responsibilities:

• Maintain, research, distribute and track all open invoices sent through the OnBase system.
• Process receipts and invoices in JD Edwards, Smartsheet and OnBase on a daily basis.
• Provide trouble shooting assistance with receiving issues regarding invoices not clearing in OnBase.
• Create and distribute monthly spreadsheet of Open Purchase orders to Leaders.
• Timekeeping: Review and correct all departmental labor time-clockentries in Kronos on a daily basis. Obtain all required documentations of approval for any time edit corrections.
• Update and maintain all maintenance division schedules. Maintain and track associates' attendance via hard cards, spreadsheet and Kronos. Work with Manager on any discrepancies. Greet and receive all visitors and direct them to the proper individual and/or department.
• Answer, screen and dispatch calls to the appropriate personnel while maintaining the daily call logs/work lists for all trades.
• Provide clerical support including but not limited to: execution of documents in DocuSign, scanning, filing, typing divisional correspondence, creating spreadsheets, sorting and distributing mail and coordinating events.
• Assist with organization and distribution of employee incentives.
• Labor Distribution: Data entry of all work records on a daily basis.

Benefits:

• 3 weeks paid vacation (6 sick days, 8 paid holidays)
• Several medical coverage options to fit your needs best
• 401K match
• FREE entry to ALL our parks and water parks!

Perks:

• Complimentary tickets for friends and family
• Discounts on food and park merchandise
• Full-time and part-time employee events and gatherings

Qualifications:

• High school graduate or GED.
• Knowledge of office practices, computer literacy, data entry skills; proficient in keyboarding 50-55 wpm.
• Smartsheet, Microsoft Office and Windows based operating systems.
• Organization, multi-tasking and communication skills.
• Experience with JD Edwards, Kronos, OnBase, Smartsheet and Docusign
• Ability to work nights, weekends and holiday periods to meet business needs.
• Ability to pass a mandatory (or random) drug test, per Company policy, unless prohibited by state or provincial law.
• Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.