Maintenance Master Data Specialist

SGS Consulting; Sacramento (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

SGS Consulting in Vacaville, CA is seeking an entry-level maintenance data-entry specialist to support master data and records management within a maintenance department. You will perform high-volume data entry, maintain equipment records, and ensure data integrity across systems.

Proficiency with Word/Excel and SAP or similar ERP experience is preferred. Must be able to work onsite Monday-Friday, 8:00 AM-5:00 PM in Vacaville, CA.

Qualifications

• Entry-level candidates encouraged to apply with strong attention to detail.
• Prior administrative, data entry, office support, or records management experience preferred.
• Ability to learn new systems quickly and manage high-volume workloads.
• Proficiency with Microsoft Word and Excel required.
• SAP or similar ERP experience is strongly preferred.
• Familiarity with cGMP documentation standards is a plus.

Responsibilities

• Perform high-volume and accurate data entry into maintenance databases, systems, and records.
• Enter, update, and maintain maintenance master data and system information.
• Maintain accurate equipment records, maintenance files, work orders, schedules, and related documentation.
• Organize, maintain, and archive paper and electronic maintenance records.
• Review documentation for accuracy, completeness, consistency, and data integrity.
• Assist maintenance personnel with updating records, schedules, work order details, and equipment information.
• Ensure maintenance documentation is properly filed and readily accessible.
• Support data cleanup and organization activities to maintain reliable maintenance records.
• Assist with day-to-day administrative tasks within the maintenance department.
• Follow established documentation procedures and applicable quality requirements.
• Support cGMP documentation practices when applicable.
• Utilize Microsoft Word, Excel, and other computer applications for data entry and records management.
• Use SAP or similar ERP systems for maintenance data entry when required.
• Handle confidential and operational information with appropriate attention to accuracy and security.
• Manage multiple data entry and administrative tasks in a high-volume environment.
• Identify data discrepancies and communicate issues to the appropriate maintenance personnel.
• Maintain organized work areas and filing systems.
• Support additional maintenance administration and data management activities as assigned.

Skills

Data Entry

Master Data

Records Management

Filing Management

Maintenance Documentation

Equipment Records

Work Order Management

SAP Data Entry

ERP Systems

Microsoft Excel

Microsoft Word

Data Accuracy & Integrity

Document Control

cGMP Documentation

Administrative Support

High-Volume Data Processing

Attention to Detail

Organization

Time Management

Computer Navigation

Education

Entry-level candidates welcome

Tools

SAP

ERP Systems

Microsoft Excel

Microsoft Word

Job description

Job Responsibilities:

Perform high-volume and accurate data entry into maintenance databases, systems, and records.

Enter, update, and maintain maintenance master data and system information.

Maintain accurate equipment records, maintenance files, work orders, schedules, and related documentation.

Organize, maintain, and archive paper and electronic maintenance records.

Review documentation for accuracy, completeness, consistency, and data integrity.

Assist maintenance personnel with updating records, schedules, work order details, and equipment information.

Ensure maintenance documentation is properly filed and readily accessible.

Support data cleanup and organization activities to maintain reliable maintenance records.

Assist with day-to-day administrative tasks within the maintenance department.

Follow established documentation procedures and applicable quality requirements.

Support cGMP documentation practices when applicable.

Utilize Microsoft Word, Excel, and other computer applications for data entry and records management.

Use SAP or similar ERP systems for maintenance data entry when required.

Handle confidential and operational information with appropriate attention to accuracy and security.

Manage multiple data entry and administrative tasks in a high-volume environment.

Identify data discrepancies and communicate issues to the appropriate maintenance personnel.

Maintain organized work areas and filing systems.

Support additional maintenance administration and data management activities as assigned.

Skills:

Data EntryMaintenance Master DataRecords ManagementFiling ManagementMaintenance DocumentationEquipment RecordsWork Order ManagementSAP Data EntryERP SystemsMicrosoft ExcelMicrosoft WordData Accuracy and IntegrityDocument ControlcGMP DocumentationAdministrative SupportHigh-Volume Data ProcessingAttention to DetailOrganizationTime ManagementComputer Navigation

Education/Experience:

Entry-level candidates are encouraged to apply.Prior administrative, data entry, office support, or records management experience preferred.Strong attention to detail and high level of accuracy.Ability to learn new systems and processes quickly.Ability to manage high-volume workloads efficiently.Basic proficiency with Microsoft Office, particularly Word and Excel.General computer and data entry proficiency required.SAP or similar ERP experience is strongly preferred.Experience with cGMP documentation standards is a plus.Strong organizational and filing management skills.Ability to work independently and as part of a maintenance team.Must be available to work onsite Monday-Friday, 8:00 AM-5:00 PM in Vacaville, CA.