Maintenance Clerk

ADP, Inc.; Memphis (TN); On-site; USD 36,000 - 48,000; Full time

Job summary

ADP, Inc. is seeking a Maintenance Clerk in Memphis, TN to support the maintenance department with accurate documentation, scheduling, and coordination of maintenance activities.

The role focuses on logging and prioritizing work orders, maintaining records of repairs and inspections, and ensuring clear communication between technicians, management, and other departments to minimize downtime and support reliable facilities.

Qualifications

• High school diploma or GED required; technical training or associate degree preferred.
• Experience in inventory control, warehouse operations, parts room management, or related maintenance support preferred.
• Proficiency in Microsoft Excel and Microsoft Word.
• Strong organizational, planning, and time-management skills.
• Ability to develop systems, procedures, and workflows independently.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently with minimal supervision.
• Experience with inventory management systems, ERP systems, or CMMS software preferred.
• Ability to learn and effectively utilize MicroMain CMMS.

Responsibilities

• Manage and document maintenance work orders and schedules.
• Coordinate between technicians, management, and other departments to prioritize maintenance requests.
• Maintain detailed records of inspections, repairs, and parts usage to support reliability and safety.
• Act as liaison with vendors and outside teams to ensure timely communication and execution.

Skills

Organizational skills

Planning

Time management

Written and verbal communication

Problem-solving

Independent work

Education

High school diploma or GED

Technical training or associate degree

Tools

Microsoft Excel

Microsoft Word

CMMS software

ERP systems

MicroMain CMMS

Job description

The Maintenance Clerk plays a critical role in supporting the maintenance department by ensuring accurate and timely documentation, coordination, and communication of maintenance activities. This position is responsible for managing work orders, tracking maintenance schedules, and maintaining detailed records of repairs and inspections to facilitate efficient operations. The Maintenance Clerk acts as a liaison between maintenance technicians, management, and other departments to ensure that maintenance requests are properly logged and prioritized. By maintaining organized records and providing administrative support, this role helps minimize downtime and supports the overall reliability of facilities and equipment. Ultimately, the Maintenance Clerk contributes to a safe, well-maintained environment by ensuring that maintenance processes are documented and executed smoothly.

Required Qualifications

• High school diploma or GED required; technical training or associate degree preferred.
• Previous experience in inventory control, warehouse operations, parts room management, maintenance support, or related field preferred.
• Proficiency in Microsoft Excel and Microsoft Word.
• Strong organizational, planning, and time-management skills.
• Ability to develop systems, procedures, and workflows independently.
• Strong written and verbal communication skills.
• Excellent problem-solving abilities and attention to detail.
• Ability to work independently with minimal supervision.
• Experience with inventory management systems, ERP systems, or CMMS software preferred.
• Ability to learn and effectively utilize MicroMain CMMS.

Physical Requirements

• Ability to lift, carry, push, and pull materials weighing up to 50 pounds.
• Ability to stand, walk, bend, and reach throughout the workday.
• Ability to operate material handling equipment as required.

Skills:

The Maintenance Clerk utilizes organizational skills daily to manage and prioritize multiple maintenance requests and work orders efficiently. Proficiency with computer software, especially CMMS and Microsoft Office, is essential for tracking maintenance activities, generating reports, and communicating with team members and vendors. Strong communication skills enable the clerk to clearly convey information between maintenance staff, management, and external suppliers, ensuring smooth coordination. Attention to detail is critical when maintaining accurate records of repairs, parts usage, and compliance documentation to support operational reliability and safety. Additionally, problem-solving skills help the clerk address scheduling conflicts and urgent maintenance needs promptly, contributing to the overall effectiveness of the maintenance department.