Maintenance Planner/Parts Coordinator

SST Direct; Hackettstown (NJ); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Health and wellness-focused workplace

Job summary

Superior Skilled Trades is seeking a Spare Parts Coordinator / Maintenance Planner & Scheduler in Hackettstown, NJ. The role focuses on coordinating PM schedules, maintaining spare parts inventories, and ensuring maintenance teams have the resources needed to minimize downtime.

The ideal candidate has experience in inventory management, maintenance planning, or purchasing within manufacturing and is comfortable with CMMS tools.

Qualifications

• High school diploma or GED required; associate or bachelor’s preferred.
• Experience in maintenance planning, spare parts coordination, inventory or purchasing in manufacturing.

Responsibilities

• Develop, maintain, and improve preventive maintenance schedules and work orders using a CMMS.
• Coordinate maintenance activities with production teams to minimize downtime.
• Prepare maintenance job plans with parts, labor estimates, and safety procedures.
• Track equipment maintenance history and component replacement schedules.
• Manage spare parts inventory levels and cycle counts.
• Coordinate with purchasing to order and expedite parts.
• Maintain and prioritize work orders based on criticality and production needs.
• Generate reports on PM compliance, downtime, and inventory accuracy.

Skills

CMMS

Inventory management

Purchasing

Vendor coordination

Maintenance planning

Excel

Education

High school diploma or GED

Associate's or Bachelor's preferred

Tools

UpKeep

MaintainX

SAP PM

Maximo

Fiix

Job description

Spare Parts Coordinator / Maintenance Planner & Scheduler

Location: Hackettstown, NJ (Onsite)
Employment Type: Full-Time | Direct Hire
Pay Rate: $18.00 – $24.50 per hour

Position Overview

Superior Skilled Trades is hiring a Spare Parts Coordinator / Maintenance Planner & Scheduler for a direct-hire opportunity with a growing food manufacturing company in Hackettstown, NJ.

This position is responsible for coordinating preventive and corrective maintenance schedules, managing spare parts inventory, and ensuring maintenance teams have the necessary materials, tools, and resources to minimize equipment downtime.

The ideal candidate is highly organized, detail-oriented, and experienced in inventory management, maintenance planning, or purchasing within a manufacturing environment. Candidates with strong technical aptitude and a willingness to learn are encouraged to apply.

Key Responsibilities

Maintenance Planning & Scheduling

• Develop, maintain, and improve preventive maintenance (PM) schedules and work orders using a Computerized Maintenance Management System (CMMS).

• Coordinate maintenance activities with production teams to minimize disruptions and equipment downtime.

• Prepare maintenance job plans, including required parts, tools, labor estimates, and safety procedures.

• Track equipment maintenance history, recurring failures, and component replacement schedules.

• Monitor PM completion rates and reschedule outstanding maintenance activities.

• Assist with planning equipment shutdowns, major repairs, and scheduled overhauls.

Spare Parts & Inventory Management

• Maintain accurate inventory records for spare parts, tools, and maintenance supplies.

• Establish and monitor minimum and maximum stock levels, reorder points, and safety stock requirements.

• Identify critical spare parts and maintain adequate inventory to prevent equipment downtime.

• Conduct regular inventory audits, cycle counts, and stockroom inspections.

• Organize and maintain spare parts storage areas using 5S and lean inventory practices.

• Prepare and stage required parts for upcoming maintenance work.

Purchasing & Vendor Coordination

• Coordinate with purchasing personnel to order, track, and expedite spare parts and maintenance supplies.

• Communicate with suppliers regarding pricing, availability, lead times, and delivery schedules.

• Research alternative vendors and equipment manufacturers to improve cost efficiency and parts availability.

• Resolve issues involving incorrect shipments, damaged materials, and purchase order discrepancies.

• Coordinate warranty claims, returns, and repairs with suppliers.

Work Order Management & Reporting

• Maintain and prioritize maintenance work orders based on equipment criticality, safety, and production needs.

• Track work orders awaiting parts and follow up to prevent unnecessary delays.

• Ensure completed work orders accurately document labor, materials, repairs, and equipment history.

• Maintain equipment records, bills of materials (BOMs), part numbers, and vendor information within the CMMS.

• Generate reports related to preventive maintenance compliance, equipment downtime, inventory accuracy, and maintenance backlogs.

• Collaborate with maintenance technicians, production supervisors, and plant leadership to improve equipment reliability.

Qualifications & Requirements

• High school diploma or GED required; Associate's or Bachelor's degree in Maintenance, Engineering Technology, Supply Chain, Logistics, Business, or a related field preferred.

• Previous experience in maintenance planning, spare parts coordination, inventory management, purchasing, or industrial manufacturing preferred.

• Experience working in food manufacturing or another regulated production environment is a plus.

• Familiarity with CMMS software such as UpKeep, MaintainX, SAP PM, Maximo, Fiix, or similar systems preferred.

• Strong Microsoft Excel skills and ability to maintain accurate inventory and maintenance records.

• Basic understanding of preventive maintenance, mechanical equipment, electrical systems, and industrial components.

• Ability to read technical manuals, equipment drawings, schematics, and parts lists preferred.

• Strong organizational, communication, problem-solving, and time-management skills.

• Ability to coordinate multiple priorities and work effectively with maintenance, production, and purchasing teams.

• Strong attention to detail and consistent follow-through on outstanding tasks.

• Must be authorized to work in the United States and able to reliably commute to Hackettstown, NJ.

Physical Requirements

• Ability to stand and walk for extended periods throughout the shift.

• Ability to lift, carry, push, and pull materials as needed.

• Ability to navigate stairs and ladders within a manufacturing facility.

• Comfortable working in industrial environments that may be hot, humid, or wet.

• Ability to wear required personal protective equipment (PPE), including hearing protection, gloves, face shields, and other protective gear.

Compensation & Benefits

Pay: $18.00 – $24.50 per hour

Benefits Include:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Life Insurance

• Health and wellness-focused workplace culture

• Employee product perks