Maintenance & Inspection Planning Coordinator II

alliantenergy; Cedar Rapids (IA); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Volunteer opportunities

Competitive pay

Comprehensive health and retirement

Tuition reimbursement

Paid time off

Job summary

Alliant Energy is seeking a Maintenance & Inspection Coordinator II to support maintenance and inspection processes, ensuring gas and electric regulatory compliance. This role involves accurate data entry, coordinating communications, scheduling, and handling confidential matters with discretion.

You will assist with filing, log maintenance, and document preparation while using Word, Excel, PowerPoint, Outlook, and other tools. A relevant associate degree and 1 year of experience are preferred.

Qualifications

• Associate degree in word processing, clerical support, administrative support or related area preferred.
• 1 year of related experience.
• Basic to intermediate knowledge of compliance or regulatory recordkeeping preferred.
• Basic knowledge of utility operations, safety, and energy industry terminology preferred.
• Excellent attention to detail and ability to meet deadlines with quality work.

Responsibilities

• Supports consistent operations of the office based on company policy and procedure guidelines.
• Handles routine information requests and messages for managers and office employees.
• Responsible for timely and accurate entry of gas records into the record system database.
• Tracks and communicates deadlines related to gas compliance requirements.
• Maintains operations files, contracts, and documentation in compliance with regulatory requirements.
• Uses basic computer applications to create documents, forms, spreadsheets, charts, graphics, and presentations.
• Researches and analyzes basic information for reports or presentations.
• Proofs documents and transcribes routine meeting notes.

Skills

Customer service

Emergency response

Issue management

Maintenance management

OH&S management

Outage management

Troubleshooting

Education

Associate degree in word processing/clerical support

Tools

Word

Excel

PowerPoint

Outlook

SharePoint

Adobe Acrobat

Job description

Bring YOUR energy to Alliant Energy!

At Alliant Energy, our purpose is to serve customers and build stronger communities. We are passionate about powering beyond the market challenges of today, while powering what's next in energy. When our employees say "I am energy", it means they take pride in the work we do when disaster strikes, as well as all the days in between. We want you to be safe, happy and healthy. That's why we prioritize safety, offer volunteer opportunities and provide competitive pay, comprehensive health and retirement benefits, tuition reimbursement and paid time off.

• Volunteer opportunities
• Competitive pay
• Comprehensive health and retirement benefits
• Tuition reimbursement
• Paid time off

Job Summary

Maintenance & Inspection Coordinator II provides necessary support to the maintenance and inspection process within the planning and design system to help ensure Alliant Energy stays in compliance with gas and electric regulations. This position completes accurate data entry, coordinates appropriate gas compliance communications both internally and externally, and helps to ensure deadlines are met for compliance work. This role performs basic administrative and functional activities, such as keyboarding, assisting with scheduling, maintaining files, and correspondence associated with offices in support of field operations while handling confidential matters with discretion.

What you will do

• Supports the consistent operations of the office based on company policy and procedure guidelines.
• Handles routine information requests and messages for managers and office employees.
• Responsible for the timely and accurate entry of gas records such as leak records, sewer forms, caution notices, and odorant reads into the record system database.
• Tracks and communicates deadlines related to gas compliance requirements.
• Tracks, maintains, and monitors operations files, contracts, and documentation in compliance with regulatory requirements and assists with required audit and data requests as directed.
• Uses and maintains basic computer applications to create documents, forms, spreadsheets, charts, graphics, and presentations.
• Researches, compiles, and analyzes basic information for inclusion in reports or presentation materials and prepares charts, graphs, and tables.
• Proofs documents and transcribes routine meeting notes and handwritten information.
• May process invoices, vouchers, requisitions, and expense reports for supervisor and office employees.
• May be required to work outside regular work schedule on occasion.
• May update gas crisis plans and coordinate notification letters to customers regarding compliance issues and liaison letters to public officials.
• Engages in other duties as needed that support Alliant Energy's Values and helps deliver on our Purpose to serve customers and build stronger communities.

Education Requirements

Associate Degree Emphasis in word processing, clerical support, administrative support or related area Preferred

Required Experience

1 year of related experience

Knowledge, Skills, and Abilities

• Basic to intermediate knowledge of compliance or regulatory recordkeeping preferred.
• Basic knowledge of utility operations, safety, and energy industry terminology preferred.
• Excellent attention to detail and ability to effectively meet deadlines with quality work completion.
• Demonstrated ability to obtain and coordinate information from multiple sources.
• Demonstrated basic to intermediate proficiency in the use of office equipment and computer software (Word, Excel, PowerPoint, Outlook).
• Knowledge of Microsoft SharePoint preferred.
• Knowledge of Adobe Acrobat (PDF) software preferred.
• ability to type at a minimum of 40 words per minute.
• Demonstrated solid interpersonal, verbal, and written communication skills.
• Basic proficiency in grammar, spelling, punctuation, proofreading.
• Ability to handle confidential matters discreetly.
• Ability to carry out duties with minimal supervision.
• Ability to work effectively in a collaborative and inclusive work environment.

Key Skills

• Customer Service Management
• Emergency Response
• Issue Management
• Maintenance Management
• Occupational Health and Safety Management
• Outage Management
• Troubleshooting

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.

Alliant Energy offers a comprehensive total rewards package including competitive compensation and benefit programs. Information on these benefit programs is available on our Careers site.

Pay Range

$23.40

This position is eligible to participate in the annual incentive program. The final salary offered will generally fall within this range and is dependent on various factors including but not limited to the responsibilities of the position, experience, skill set, internal pay equity and other relevant qualifications of the applicant.

Live Safety. Everyone. Always |