Maintenance & Inspection Planning Coordinator II

Alliant Energy; Ames (IA); On-site; USD 56,993,000 - 77,108,000; Full time

Job summary

Alliant Energy is seeking a Maintenance & Inspection Coordinator II to support gas compliance processes, data entry, and coordination of deadlines for regulatory requirements. The role involves handling confidential information, preparing reports, and assisting with audits for field operations.

You will work with basic computer applications to create documents, spreadsheets, and presentations, and you may assist with invoices and outside regular hours as needed.

Qualifications

• Associate degree in a word processing, clerical support, administrative support or related area is required/preferred.
• 1 year of related experience expected.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and SharePoint; comfortable handling confidential information.

Responsibilities

• Enter gas compliance data and maintain records accurately in the system database.
• Coordinate scheduling and assist with office communications and document management.
• Prepare charts, graphs, and presentations; support audits and data requests as needed.
• Process invoices and expense reports; handle routine office duties with discretion.

Skills

Customer Service Management

Emergency Response

Issue Management

Maintenance Management

Occupational Health and Safety

Outage Management

Troubleshooting

Education

Associate Degree in word processing/clerical/admin support

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft SharePoint

Adobe Acrobat (PDF)

Job description

Bring YOUR energy to Alliant Energy!At Alliant Energy, our purpose is to serve customers and build stronger communities. We are passionate about powering beyond the market challenges of today, while powering what's next in energy. When our employees say "I am energy", it means they take pride in the work we do when disaster strikes, as well as all the days in between. We want you to be safe, happy and healthy. That's why we prioritize safety, offer volunteer opportunities and provide competitive pay, comprehensive health and retirement benefits, tuition reimbursement and paid time off.Job SummaryMaintenance & Inspection Coordinator II provides necessary support to the maintenance and inspection process within the planning and design system to help ensure Alliant Energy stays in compliance with gas and electric regulations. This position completes accurate data entry, coordinates appropriate gas compliance communications both internally and externally, and helps to ensure deadlines are met for compliance work. This role performs basic administrative and functional activities, such as keyboarding, assisting with scheduling, maintaining files, and correspondence associated with offices in support of field operations while handling confidential matters with discretion.What you will doSupports the consistent operations of the office based on company policy and procedure guidelines.Handles routine information requests and messages for managers and office employees.Responsible for the timely and accurate entry of gas records such as leak records, sewer forms, caution notices, and odorant reads into the record system database.Tracks and communicates deadlines related to gas compliance requirements.Tracks, maintains, and monitors operations files, contracts, and documentation in compliance with regulatory requirements and assists with required audit and data requests as directed.Uses and maintains basic computer applications to create documents, forms, spreadsheets, charts, graphics, and presentations.Researches, compiles, and analyzes basic information for inclusion in reports or presentation materials and prepares charts, graphs, and tables.Proofs documents and transcribes routine meeting notes and handwritten information.May process invoices, vouchers, requisitions, and expense reports for supervisor and office employees.May be required to work outside regular work schedule on occasion.May update gas crisis plans and coordinate notification letters to customers regarding compliance issues and liaison letters to public officials.Engages in other duties as needed that support Alliant Energy’s Values and helps deliver on our Purpose to serve customers and build stronger communities.Education RequirementsAssociate Degree Emphasis in word processing, clerical support, administrative support or related area PreferredRequired Experience1 year of related experienceKnowledge, Skills, and AbilitiesBasic to intermediate knowledge of compliance or regulatory recordkeeping preferred.Basic knowledge of utility operations, safety, and energy industry terminology preferred.Excellent attention to detail and ability to effectively meet deadlines with quality work completion.Demonstrated ability to obtain and coordinate information from multiple sources.Demonstrated basic to intermediate proficiency in the use of office equipment and computer software (Word, Excel, PowerPoint, Outlook).Knowledge of Microsoft SharePoint preferred. Knowledge of Adobe Acrobat (PDF) software preferred.ability to type at a minimum of 40 words per minute.Demonstrated solid interpersonal, verbal, and written communication skills.Basic proficiency in grammar, spelling, punctuation, proofreading.Ability to handle confidential matters discreetly.Ability to carry out duties with minimal supervision.Ability to work effectively in a collaborative and inclusive work environment.Key Skills• Customer Service Management • Emergency Response • Issue Management • Maintenance Management • Occupational Health and Safety Management • Outage Management • TroubleshootingOur people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.Alliant Energy offers a comprehensive total rewards package including competitive compensation and benefit programs. Information on these benefit programs is available on our Careers site.Pay Range:$23.40This position is eligible to participate in the annual incentive program. The final salary offered will generally fall within this range and is dependent on various factors including but not limited to the responsibilities of the position, experience, skill set, internal pay equity and other relevant qualifications of the applicant.It's not just what we do; it's how we do it.Live Safety. Everyone. Always | Make Things Better | Care For Others | Do The Right Thing | Act For Tomorrow | Think Beyond. Be BoldAlliant Energy and its subsidiaries are committed to creating a culture of belonging and is proud to be an Equal Opportunity Employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other basis prohibited by law.All candidates selected for employment with Alliant Energy will be required to successfully complete a background check, and a drug screen where applicable.Visa sponsorship not supported.Disclaimer:The above information on this description has been crafted to indicate the general nature and level of work performed by employees within this classification. It is not crafted to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.Applicants in need of a reasonable accommodation for any part of the hiring process, please email [e-mail].